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Document imaging scanning is the act or process of scanning paper documents and then
converting the documents to digital imaging. When the documents are converted to digital
images this is called digital archiving or document imaging.
The digital images are stored on an external drive, a hard drive, the Internet, or on CD. Copies of
the stored documents can be kept in the office for an emergency backup. Now, document
scanning is for everyone.There are numerous advantages that businesses can utilize when
employing document scanning services.
It seems that on the current market the price of computers, web based storage, broad band, hard
drives, Disk to Disk Backup and network storage (up to 1000 terabytes available) are falling.
Since these items are becoming increasingly less expensive this is enabling businesses to reap the
benefits of document imaging.
Let us break apart the equation so to speak. Why should a business have computers when all of
the business's information is on paper? Wouldn't it make more sense to have all of the documents
available for viewing on the computer or the documents could be scanned onto a device that can
easily and quickly be hooked up to the computer. This is becoming increasingly true since PDF
files can be viewed by anyone who has a PDF viewer.
It is important to know the benefits of document scanning. One of the first benefits that a
business owner or manager will see firsthand is the amount of labor that is saved from not having
to photocopy and file each document. This valuable time can be used to complete other pressing
business tasks. A business can save money by emailing documents instead of paying for
overnight express delivery services. A third benefit of document imaging is that the storage and
retrieval of documents is a thousand times simpler.
Documents can easily be stored that are under legal retention requirements such as EU Data
Protection Act, HIPAA and Sarbanes-Oxley (SOX). Extra space is created in the office since
filing cabinets and other filing systems are no longer needed. Just imagine what can be done with
all of that extra space. One CD is able to hold twelve thousand documents or one full filing
cabinet. A DVD can hold eighty-four thousand documents or seven full filing cabinets.
Document scanning is the ideal way to increase data security. A business owner or manager can
restrict access to certain documents and can find out who has viewed and printed what
documents. Instead of losing business files because of incidents such as fire or theft or employee
misconduct there is always an emergency backup.
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Document scanning saves wear and tear on old historical documents and engineering drawings
through large format scanning. Document scanning is the new wave of the future for storing,
retrieving and recovering important office documents. Take advantage of all of the benefits
afforded to a business that employs the irreplaceable service of document scanning.