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3 | EXHIBITOR RESOURCES HANDBOOK: VIRTUAL SHOWS + WEBINARS | |
4 | Welcome to the Small Business Expo Exhibitor Handbook. Congratulations on purchasing a booth at our show! Within the pages of this document, you will have everything you need to put on a successful show. Use the links above to scroll through all the information and have a great show! Bookmark this link for easy access before and during the show. | |
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6 | If you have not done so already and you have a booth you must fill out the Virtual Booth Intake Form before the deadline: | |
7 | Virtual Booth Intake Form | |
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9 | If you have not done so already and you are presenting a webinar you must fill out the Virtual Webinar Intake Form before the deadline: | |
10 | Virtual Webinar Intake Form | |
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12 | Looking for the LIVE SHOW Exhibitor Resources Handbook? | |
13 | Click Here |
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2 | *All deadlines are by 12 PM EST unless otherwise stated* | ||||||||
3 | Show City | Show Date | Show Time Zone | Show Start Time (Check Time Zone) | Show End Time (Check Time Zone) | Deadline: Booth Info Submission | Deadline: Webinar Info Submission | Attendee Registration Link | |
4 | SAN ANTONIO VIRTUAL SHOW | 1/28/21 | CST | 10:00 AM | 5:00 PM | 1/13/21 | 1/13/21 | Available Soon! | |
5 | SACRAMENTO VIRTUAL SHOW | 2/4/21 | PST | 10:00 AM | 5:00 PM | 1/20/21 | 1/20/21 | Available Soon! | |
6 | ORANGE COUNTY, CA VIRTUAL SHOW | 2/11/21 | PST | 10:00 AM | 5:00 PM | 1/27/21 | 1/27/21 | Available Soon! | |
7 | NATIONAL VIRTUAL SHOW | 2/18/21 | EST | 10:00 AM | 6:00 PM | 2/3/21 | 2/3/21 | Available Soon! | |
8 | LAS VEGAS VIRTUAL SHOW | 2/25/21 | PST | 10:00 AM | 5:00 PM | 2/10/21 | 2/10/21 | Available Soon! | |
9 | CHARLOTTE VIRTUAL SHOW | 3/4/21 | EST | 10:00 AM | 5:00 PM | 2/17/21 | 2/17/21 | Available Soon! | |
10 | HARTFORD VIRTUAL SHOW | 3/11/21 | EST | 10:00 AM | 5:00 PM | 2/24/21 | 2/24/21 | Available Soon! | |
11 | WASHINGTON, D.C. VIRTUAL SHOW | 3/18/21 | EST | 10:00 AM | 5:00 PM | 3/3/21 | 3/3/21 | Available Soon! | |
12 | NATIONAL VIRTUAL SHOW | 3/25/21 | EST | 10:00 AM | 6:00 PM | 3/10/21 | 3/10/21 | Available Soon! | |
13 | SEATTLE VIRTUAL SHOW | 4/1/21 | PST | 10:00 AM | 5:00 PM | 3/17/21 | 3/17/21 | Available Soon! | |
14 | PORTLAND VIRTUAL SHOW | 4/8/21 | PST | 10:00 AM | 5:00 PM | 3/24/21 | 3/24/21 | Available Soon! | |
15 | SALT LAKE CITY VIRTUAL SHOW | 4/15/21 | MST | 10:00 AM | 5:00 PM | 3/31/21 | 3/31/21 | Available Soon! | |
16 | DENVER VIRTUAL SHOW | 4/22/21 | MST | 10:00 AM | 5:00 PM | 4/7/21 | 4/7/21 | Available Soon! | |
17 | MINNEAPOLIS VIRTUAL SHOW | 4/29/21 | CST | 10:00 AM | 5:00 PM | 4/14/21 | 4/14/21 | Available Soon! | |
18 | NATIONAL VIRTUAL SHOW | 5/6/21 | EST | 10:00 AM | 6:00 PM | 4/21/21 | 4/21/21 | Available Soon! | |
19 | KANSAS CITY VIRTUAL SHOW | 5/13/21 | CST | 10:00 AM | 5:00 PM | 4/28/21 | 4/28/21 | Available Soon! | |
20 | ST. LOUIS VIRTUAL SHOW | 5/20/21 | CST | 10:00 AM | 5:00 PM | 5/5/21 | 5/5/21 | Available Soon! | |
21 | NASHVILLE VIRTUAL SHOW | 5/27/21 | CST | 10:00 AM | 5:00 PM | 5/12/21 | 5/12/21 | Available Soon! | |
22 | MEMPHIS VIRTUAL SHOW | 6/3/21 | CST | 10:00 AM | 5:00 PM | 5/19/21 | 5/19/21 | Available Soon! | |
23 | NEW ORLEANS VIRTUAL SHOW | 6/10/21 | CST | 10:00 AM | 5:00 PM | 5/26/21 | 5/26/21 | Available Soon! | |
24 | NATIONAL VIRTUAL SHOW | 6/17/21 | EST | 10:00 AM | 6:00 PM | 6/2/21 | 6/2/21 | Available Soon! | |
25 | INDIANAPOLIS VIRTUAL SHOW | 6/22/21 | EST | 10:00 AM | 5:00 PM | 6/7/21 | 6/7/21 | Available Soon! | |
26 | CINCINNATI VIRTUAL SHOW | 6/24/21 | EST | 10:00 AM | 5:00 PM | 6/9/21 | 6/9/21 | Available Soon! | |
27 | DETROIT VIRTUAL SHOW | 7/8/21 | EST | 10:00 AM | 5:00 PM | 6/23/21 | 6/23/21 | Available Soon! | |
28 | CLEVELAND VIRTUAL SHOW | 7/15/21 | EST | 10:00 AM | 5:00 PM | 6/30/21 | 6/30/21 | Available Soon! | |
29 | PITTSBURGH VIRTUAL SHOW | 7/22/21 | EST | 10:00 AM | 5:00 PM | 7/7/21 | 7/7/21 | Available Soon! | |
30 | QUEENS, NY VIRTUAL SHOW | 7/29/21 | EST | 10:00 AM | 5:00 PM | 7/14/21 | 7/14/21 | Available Soon! | |
31 | NATIONAL VIRTUAL SHOW | 8/5/21 | EST | 10:00 AM | 6:00 PM | 7/21/21 | 7/21/21 | Available Soon! | |
32 | NATIONAL VIRTUAL SHOW | 9/30/21 | EST | 10:00 AM | 6:00 PM | 9/15/21 | 9/15/21 | Available Soon! | |
33 | NATIONAL VIRTUAL SHOW | 11/19/21 | EST | 10:00 AM | 6:00 PM | 11/4/21 | 11/4/21 | Available Soon! | |
34 | 12/15/99 | 12/15/99 | |||||||
35 | 12/15/99 | 12/15/99 | |||||||
36 | 12/15/99 | 12/15/99 | |||||||
37 | 12/15/99 | 12/15/99 | |||||||
38 | 12/15/99 | 12/15/99 |
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2 | EXHIBITOR LINKS | |
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4 | FORM: Virtual Booths Intake | |
5 | The first form you should fill out after purchasing your booth. This will give you the opportunity to submit all the resources and graphic assets to our design team so we can build your booth. Once built you will be emailed a preview link to view the virtual booth! | |
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7 | Virtual Booth Art Specs | |
8 | Learn the best sizing for graphics to submit on our various templates when filling out the Virtual Booths Intake Form. | |
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10 | FORM: Virtual Show Webinars Intake | |
11 | If you have a webinar this is the form you need to fill out to get us your webinar materials. The sooner you fill it out the faster we can start promoting your webinar and the more attendees you can expect! | |
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13 | Booth Preview Link | |
14 | You will receive credentials to preview your booth once it has been built | |
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16 | Exhibitor Booth Reports/Metrics Login Page | |
17 | Find out all the stats from shows past and present for your booth. These metrics will give you the data you need to succeed! | |
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19 | Exhibitor Booth Reports/Metrics Glossary | |
20 | Need help figuring out the different types of reports? This glossary will help you navigate the terms used to extract the data you need from your reports. | |
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22 | Virtual Platform System Requirements | |
23 | This outlines the technical requirements to view the virtual platform and outlines what company security policies or VPN restrictions affect access. | |
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25 | DAY OF SHOW LINKS | |
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27 | FORM: Virtual Booth Day Of Show Changes Form | |
28 | It's the day of the show and you need to make some small changes to your booth or add booth reps to chat on the platform. This is the best way to make changes on the day of the show. | |
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30 | Show Day Login Page | |
31 | Where exhibitors and attendees alike would login on show day to the platform. | |
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33 | INSTRUCTIONAL HELP & VIDEOS | |
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35 | VIDEO: Virtual Small Business Expo Platform Demo | |
36 | Overall walkthrough of the platform and features. | |
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38 | KNOWLEDGE BASE: Virtual Shows | |
39 | Our ever-expanding knowledge base of questions and answers where you can search for the issue you are having, or submit a ticket to be answered. | |
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41 | VIDEO: Exhibit Booth Rep Chat Demo | |
42 | Walks you through how to chat with people in your booth as a exhibitor/booth representative. | |
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44 | VIDEO: Tracking and Metrics For Virtual Exhibitor Booths | |
45 | Walks you through how to access your metrics and reports from the show. | |
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47 | VIDEO: How To Preview Your Booth | |
48 | Learn the step by step process to preview your booth once you recieve the email that it has been completed. | |
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50 | FUN LINKS | |
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52 | I Heart Small Business Store | |
53 | Show off your small business pride by choosing from tons of fun products and styles. Wear them in your booth or around town! | |
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55 | Virtual Business Card Exchange | |
56 | The Virtual Business Card Exchange is a great place to promote your business. Organized by Industry using our easy color-coded system, upload a one page pdf of your business card, flier, poster or brochure to be a part of this exciting resource for business owners. This is a free service offered by Small Business Expo. | |
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58 | Shmooze | |
59 | A Social Network for Business Professionals to Discuss Issues & Ideas, Learn, Network & Get Leads. |
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2 | SHOW GUIDELINES & POLICIES | |
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4 | NO SOLICITING POLICY Attendees In order to provide a distraction-free environment for our exhibitors the Virtual Small Business Expo maintains a “No Soliciting Our Exhibitors Policy” in all of our virtual conferences, webinars, and networking areas. Examples of prohibited exhibitor solicitation activities include: soliciting exhibitors with sales of products & services, job & hiring questions, membership recruitment, promotion of events, and unauthorized distribution of electronic materials. The purpose of Small Business Expo is to network with other attendees. However, soliciting our Exhibitors is strictly prohibited. Violators will be removed from the Virtual Environment without warning. Exhibitors Please do not solicit other exhibitors (even if you are an exhibitor). Exhibitors are only permitted to solicit attendees who are not inside an Exhibitor Booth. Individuals who fail to observe the Small Business Expo no solicitation policy risk removal from the virtual platform. Companies may only distribute promotional materials from their designated exhibit booth areas and only to attendees not managing an Exhibitor Booth. *Subject to change and other Terms & Conditions. |
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2 | Regional Shows | |||||
3 | Time Scheduled | Activity Scheduled | Duration | . | TYPICAL SHOW DAY SCHEDULE | |
4 | 10:00 AM | Show Opens/Speed Networking Opens Webinar 1 | 45 mins | Here you will see a typical show day schedule for our virtual shows so you can keep track of what is happening at certain times throughout the day. All times and activities are subject to change. Speed Networking is available all day throughout the day. | ||
5 | 11:00 AM | Keynote Presentation | 45 mins | |||
6 | 12:00 PM | Webinar 2 | 45 mins | |||
7 | 1:00 PM | Webinar 3 | 45 mins | |||
8 | 2:00 PM | Webinar 4 | 45 mins | |||
9 | 3:00 PM | Webinar 5 | 45 mins | |||
10 | 4:00 PM | Webinar 6 Speed Networking Closes | 45 mins | |||
11 | 5:00 PM | Show Closes | - | |||
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13 | National Shows | |||||
14 | Time Scheduled | Activity Scheduled | Duration | |||
15 | 10:00 AM | Show Opens/Speed Networking Opens Webinar 1 | 45 mins | |||
16 | 11:00 AM | Keynote Presentation 1 | 45 mins | |||
17 | 12:00 PM | Webinar 2 | 45 mins | |||
18 | 1:00 PM | Webinar 3 | 45 mins | |||
19 | 2:00 PM | Keynote Presentation 2 | 45 mins | |||
20 | 3:00 PM | Webinar 4 | 45 mins | |||
21 | 4:00 PM | Webinar 5 Speed Networking Closes | 45 mins | |||
22 | 5:00 PM | Virtual Happy Hour | 1 hr | |||
23 | 6:00 PM | Show Closes | - |