SBE Virtual Exhibitor Resources Handbook


1
2	All deadlines are by 12 PM EST unless otherwise stated
3	Show City	Show Date	Show Time Zone	Show Start Time (Check Time Zone)	Show End Time (Check Time Zone)	Deadline: Booth Info Submission	Deadline: Webinar Info Submission	Attendee Registration Link
4	SAN ANTONIO VIRTUAL SHOW	1/28/21	CST	10:00 AM	5:00 PM	1/13/21	1/13/21	Available Soon!
5	SACRAMENTO VIRTUAL SHOW	2/4/21	PST	10:00 AM	5:00 PM	1/20/21	1/20/21	Available Soon!
6	ORANGE COUNTY, CA VIRTUAL SHOW	2/11/21	PST	10:00 AM	5:00 PM	1/27/21	1/27/21	Available Soon!
7	NATIONAL VIRTUAL SHOW	2/18/21	EST	10:00 AM	6:00 PM	2/3/21	2/3/21	Available Soon!
8	LAS VEGAS VIRTUAL SHOW	2/25/21	PST	10:00 AM	5:00 PM	2/10/21	2/10/21	Available Soon!
9	CHARLOTTE VIRTUAL SHOW	3/4/21	EST	10:00 AM	5:00 PM	2/17/21	2/17/21	Available Soon!
10	HARTFORD VIRTUAL SHOW	3/11/21	EST	10:00 AM	5:00 PM	2/24/21	2/24/21	Available Soon!
11	WASHINGTON, D.C. VIRTUAL SHOW	3/18/21	EST	10:00 AM	5:00 PM	3/3/21	3/3/21	Available Soon!
12	NATIONAL VIRTUAL SHOW	3/25/21	EST	10:00 AM	6:00 PM	3/10/21	3/10/21	Available Soon!
13	SEATTLE VIRTUAL SHOW	4/1/21	PST	10:00 AM	5:00 PM	3/17/21	3/17/21	Available Soon!
14	PORTLAND VIRTUAL SHOW	4/8/21	PST	10:00 AM	5:00 PM	3/24/21	3/24/21	Available Soon!
15	SALT LAKE CITY VIRTUAL SHOW	4/15/21	MST	10:00 AM	5:00 PM	3/31/21	3/31/21	Available Soon!
16	DENVER VIRTUAL SHOW	4/22/21	MST	10:00 AM	5:00 PM	4/7/21	4/7/21	Available Soon!
17	MINNEAPOLIS VIRTUAL SHOW	4/29/21	CST	10:00 AM	5:00 PM	4/14/21	4/14/21	Available Soon!
18	NATIONAL VIRTUAL SHOW	5/6/21	EST	10:00 AM	6:00 PM	4/21/21	4/21/21	Available Soon!
19	KANSAS CITY VIRTUAL SHOW	5/13/21	CST	10:00 AM	5:00 PM	4/28/21	4/28/21	Available Soon!
20	ST. LOUIS VIRTUAL SHOW	5/20/21	CST	10:00 AM	5:00 PM	5/5/21	5/5/21	Available Soon!
21	NASHVILLE VIRTUAL SHOW	5/27/21	CST	10:00 AM	5:00 PM	5/12/21	5/12/21	Available Soon!
22	MEMPHIS VIRTUAL SHOW	6/3/21	CST	10:00 AM	5:00 PM	5/19/21	5/19/21	Available Soon!
23	NEW ORLEANS VIRTUAL SHOW	6/10/21	CST	10:00 AM	5:00 PM	5/26/21	5/26/21	Available Soon!
24	NATIONAL VIRTUAL SHOW	6/17/21	EST	10:00 AM	6:00 PM	6/2/21	6/2/21	Available Soon!
25	INDIANAPOLIS VIRTUAL SHOW	6/22/21	EST	10:00 AM	5:00 PM	6/7/21	6/7/21	Available Soon!
26	CINCINNATI VIRTUAL SHOW	6/24/21	EST	10:00 AM	5:00 PM	6/9/21	6/9/21	Available Soon!
27	DETROIT VIRTUAL SHOW	7/8/21	EST	10:00 AM	5:00 PM	6/23/21	6/23/21	Available Soon!
28	CLEVELAND VIRTUAL SHOW	7/15/21	EST	10:00 AM	5:00 PM	6/30/21	6/30/21	Available Soon!
29	PITTSBURGH VIRTUAL SHOW	7/22/21	EST	10:00 AM	5:00 PM	7/7/21	7/7/21	Available Soon!
30	QUEENS, NY VIRTUAL SHOW	7/29/21	EST	10:00 AM	5:00 PM	7/14/21	7/14/21	Available Soon!
31	NATIONAL VIRTUAL SHOW	8/5/21	EST	10:00 AM	6:00 PM	7/21/21	7/21/21	Available Soon!
32	NATIONAL VIRTUAL SHOW	9/30/21	EST	10:00 AM	6:00 PM	9/15/21	9/15/21	Available Soon!
33	NATIONAL VIRTUAL SHOW	11/19/21	EST	10:00 AM	6:00 PM	11/4/21	11/4/21	Available Soon!
34						12/15/99	12/15/99
35						12/15/99	12/15/99
36						12/15/99	12/15/99
37						12/15/99	12/15/99
38						12/15/99	12/15/99


1	.
2		EXHIBITOR LINKS
3
4		FORM: Virtual Booths Intake
5		The first form you should fill out after purchasing your booth. This will give you the opportunity to submit all the resources and graphic assets to our design team so we can build your booth. Once built you will be emailed a preview link to view the virtual booth!
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7		Virtual Booth Art Specs
8		Learn the best sizing for graphics to submit on our various templates when filling out the Virtual Booths Intake Form.
9
10		FORM: Virtual Show Webinars Intake
11		If you have a webinar this is the form you need to fill out to get us your webinar materials. The sooner you fill it out the faster we can start promoting your webinar and the more attendees you can expect!
12
13		Booth Preview Link
14		You will receive credentials to preview your booth once it has been built
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16		Exhibitor Booth Reports/Metrics Login Page
17		Find out all the stats from shows past and present for your booth. These metrics will give you the data you need to succeed!
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19		Exhibitor Booth Reports/Metrics Glossary
20		Need help figuring out the different types of reports? This glossary will help you navigate the terms used to extract the data you need from your reports.
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22		Virtual Platform System Requirements
23		This outlines the technical requirements to view the virtual platform and outlines what company security policies or VPN restrictions affect access.
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25		DAY OF SHOW LINKS
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27		FORM: Virtual Booth Day Of Show Changes Form
28		It's the day of the show and you need to make some small changes to your booth or add booth reps to chat on the platform. This is the best way to make changes on the day of the show.
29
30		Show Day Login Page
31		Where exhibitors and attendees alike would login on show day to the platform.
32
33		INSTRUCTIONAL HELP & VIDEOS
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35		VIDEO: Virtual Small Business Expo Platform Demo
36		Overall walkthrough of the platform and features.
37
38		KNOWLEDGE BASE: Virtual Shows
39		Our ever-expanding knowledge base of questions and answers where you can search for the issue you are having, or submit a ticket to be answered.
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41		VIDEO: Exhibit Booth Rep Chat Demo
42		Walks you through how to chat with people in your booth as a exhibitor/booth representative.
43
44		VIDEO: Tracking and Metrics For Virtual Exhibitor Booths
45		Walks you through how to access your metrics and reports from the show.
46
47		VIDEO: How To Preview Your Booth
48		Learn the step by step process to preview your booth once you recieve the email that it has been completed.
49
50		FUN LINKS
51
52		I Heart Small Business Store
53		Show off your small business pride by choosing from tons of fun products and styles. Wear them in your booth or around town!
54
55		Virtual Business Card Exchange
56		The Virtual Business Card Exchange is a great place to promote your business. Organized by Industry using our easy color-coded system, upload a one page pdf of your business card, flier, poster or brochure to be a part of this exciting resource for business owners. This is a free service offered by Small Business Expo.
57
58		Shmooze
59		A Social Network for Business Professionals to Discuss Issues & Ideas, Learn, Network & Get Leads.


1	.
2
3		EXHIBITOR RESOURCES HANDBOOK: VIRTUAL SHOWS + WEBINARS
4		Welcome to the Small Business Expo Exhibitor Handbook. Congratulations on purchasing a booth at our show! Within the pages of this document, you will have everything you need to put on a successful show. Use the links above to scroll through all the information and have a great show! Bookmark this link for easy access before and during the show.
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6		If you have not done so already and you have a booth you must fill out the Virtual Booth Intake Form before the deadline:
7		Virtual Booth Intake Form
8
9		If you have not done so already and you are presenting a webinar you must fill out the Virtual Webinar Intake Form before the deadline:
10		Virtual Webinar Intake Form
11
12		Looking for the LIVE SHOW Exhibitor Resources Handbook?
13		Click Here


1
2		Regional Shows
3	Time Scheduled	Activity Scheduled	Duration	.	TYPICAL SHOW DAY SCHEDULE
4	10:00 AM	Show Opens/Speed Networking Opens Webinar 1	45 mins		Here you will see a typical show day schedule for our virtual shows so you can keep track of what is happening at certain times throughout the day. All times and activities are subject to change. Speed Networking is available all day throughout the day.
5	11:00 AM	Keynote Presentation	45 mins
6	12:00 PM	Webinar 2	45 mins
7	1:00 PM	Webinar 3	45 mins
8	2:00 PM	Webinar 4	45 mins
9	3:00 PM	Webinar 5	45 mins
10	4:00 PM	Webinar 6 Speed Networking Closes	45 mins
11	5:00 PM	Show Closes	-
12
13		National Shows
14	Time Scheduled	Activity Scheduled	Duration
15	10:00 AM	Show Opens/Speed Networking Opens Webinar 1	45 mins
16	11:00 AM	Keynote Presentation 1	45 mins
17	12:00 PM	Webinar 2	45 mins
18	1:00 PM	Webinar 3	45 mins
19	2:00 PM	Keynote Presentation 2	45 mins
20	3:00 PM	Webinar 4	45 mins
21	4:00 PM	Webinar 5 Speed Networking Closes	45 mins
22	5:00 PM	Virtual Happy Hour	1 hr
23	6:00 PM	Show Closes	-


1	.
2		SHOW GUIDELINES & POLICIES
3
4		NO SOLICITING POLICY Attendees In order to provide a distraction-free environment for our exhibitors the Virtual Small Business Expo maintains a “No Soliciting Our Exhibitors Policy” in all of our virtual conferences, webinars, and networking areas. Examples of prohibited exhibitor solicitation activities include: soliciting exhibitors with sales of products & services, job & hiring questions, membership recruitment, promotion of events, and unauthorized distribution of electronic materials. The purpose of Small Business Expo is to network with other attendees. However, soliciting our Exhibitors is strictly prohibited. Violators will be removed from the Virtual Environment without warning. Exhibitors Please do not solicit other exhibitors (even if you are an exhibitor). Exhibitors are only permitted to solicit attendees who are not inside an Exhibitor Booth. Individuals who fail to observe the Small Business Expo no solicitation policy risk removal from the virtual platform. Companies may only distribute promotional materials from their designated exhibit booth areas and only to attendees not managing an Exhibitor Booth. *Subject to change and other Terms & Conditions.