Activity Decision Matrix (updated 9 August 2022)

	A	B	C	D	E	F	G
1			Activity Decision Matrix by Phases (revised 9 August 2022)
2	State Public Health Phasing		Phase 1	Phase 2	Phase 3	Phase 4	Phase 5

3	Activities		(Most restrictive) Very High Alert Level Only Essential Operations	HIgh Alert Level, Highest On-Campus Restrictions	High Alert Level Low Density Operations	Moderate Alert Level Medium Density Operations	(Least restrictive) Low Alert Level High Density Operations
4	Pre-semester	Orientation, Pre-arrival travel	N/A, only essential students & staff on campus.	Students with COVID-19 OR flu-like symptoms, or students arriving from areas of high COVID-19 transmission self isolate or quarantine for a predetermined period of time.	Students with COVID-19 OR flu-like symptoms, or students arriving from areas of high COVID-19 transmission self isolate or quarantine for a predetermined period of time.	Students with COVID-19 OR flu-like symptoms, or students arriving from areas of high COVID-19 transmission self isolate or quarantine for a predetermined period of time.	Any student with COVID-19 or flu-like symptoms self-quarantines for a predetermined period of time.
5		Orientation, Residence Halls move-ins	N/A, only essential students & staff on campus.	Students may move into dorms in small groups (e.g. 10 or less) with physical distancing in place. (register for times to move in?)	Students may move into dorms in small groups (e.g. 10 or less) with physical distancing in place. (register for times to move in?)	Students may move into dorms in medium sized groups (e.g. 50 or less) with physical distancing in place.	Students may move into dorms as usual.
6		Orientation, In-person activities	N/A, only essential students & staff on campus.	Limit any in-person activities to small sized groups (e.g. 10 or less) with physical distancing in place	Limit any in-person activities to small sized groups (e.g. 10 or less) with physical distancing in place	Limit any in-person activities to medium sized groups (e.g. 50 or less) with physical distancing in place.	No limits on in-person activities.
7	Teaching and learning	Modes of instruction available	N/A, students not on campus. Instruction is fully remote/virtual.	No in-person or face-to-face teaching permitted; all instruction must be online (asynchronous or synchronous)	Faculty determine appropriate mode for instruction; hybrid or online instruction encouraged. Under no circumstances should faculty use modes that require more than 10 people in the same indoor classroom.	Faculty determine appropriate mode for instruction.	All classes may return to full occupancy.
8		Classrooms, General Use		No classrooms are to be used for instruction	Classroom capacities determined by Instructional Working Group using appropriate public health restrictions. Under no circumstances should more than 10 people be in the same indoor classroom.	Classroom capacities determined by Instructional Working Group and Registrar using appropriate public health restrictions. Faculty with questions should please consult the Registrar.	All lecture halls may return to full occupancy
9		Classrooms, Specialized		No classrooms are to be used for instruction; access to classroom buildings should be limited to those faculty and staff who have secured permission from Public Safety for limited access	Classroom capacities determined by departments managing spaces using appropriate public health restrictions. Under no circumstances should more than 10 people be in the same indoor classroom.	Classroom capacities determined by Instructional Working Group and Registrar using appropriate public health restrictions. Faculty with questions should please consult the Registrar.	Near or at full capacity.
10		Classroom Buildings, Hallways		No classrooms are to be used for instruction; access to classroom buildings should be limited to those faculty and staff who have secured permission from Public Safety for limited access	Classes should be scheduled with increased breaks between class so that students can leave classrooms without crowding hallways. High-touch surfaces should be sanitized regularly (e.g. multiple times a day).	Classes should be scheduled with increased breaks between class so that students can leave classrooms without crowding hallways. High-touch surfaces should be sanitized regularly (e.g. multiple times a day).	Normal health safety protocols.
11		Classrooms, outside		No combined indoor/outdoor spaces are to be used for instruction. Outdoor classroom spaces may be used in accordance with the "Recommendations for Teaching and Learning in Outdoor Spaces" policy document.	Indoor/outdoor spaces can be used. All outside spaces can be used	Indoor/outdoor spaces can be used. All outside spaces can be used	Indoor/outdoor spaces can be used. All outside spaces can be used
12		Hege Library & Learning Technologies	Hege Academic Commons closed. All staff working from home. No circulation of items in the collection or physical ILL. Electronic only ILL and reserve services available as staffing allows.	Hege Commons Ground level open to students via card swipe. Use is on the honor system. Masking, social distancing, and cleaning required Terrace pick-up available for resources held in the collection. No access through the main entrance. Continue with electronic only ILL and course reserves services. Regular cleanings to take place.	Hege Commons Ground level open to students via card swipe. Use is on the honor system. Masking, social distancing, and cleaning required. No access through the main entrance. Terrace pick-up available for resources held in the collection. Continue with electronic only ILL and course reserves services. Regular cleanings to take place.	Hege Commons Ground open to the campus community via card swipe on a 24/7 basis. Individual and small socially distant group space available as state and campus regulations allow. Main entrance access provided Monday through Friday, 8:00 a.m. - 4:30 p.m. Resume physical ILL and other services as staffing and safety precuations allow. Regular cleanings to take place.	Hege Academic Commons open to the campus community during new normal hours via card swipe. Commons Ground continues 24/7 access. Stacks open for access. Continue physical ILL and other services as staffing and safety precautions allow. Regular cleanings to continue.
13		Information Technology Services - Helpdesk and Computer Labs				The ITS Help Desk in Bauman is providing walk-in, phone, and online services, 8-5p M-F. Bauman is accessible to students via card swipe 24x7 with printers available, and the L020 (Mac) and 102 (mostly PC) labs available via swipe 24x7.	The ITS Help Desk in Bauman is providing walk-in, phone, and online services, 8-5p M-F. Bauman is accessible to students via card swipe 24x7 with printers available, and the L020 (Mac) and 102 (mostly PC) labs available via swipe 24x7.
14		Teaching, Learning, & Research Collaboratory Collaboratory - related consultation services	No classes or meetings are being held in the ColLab. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held virtually.	No classes or meetings are being held in the ColLab. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held virtually.	No classes or meetings are being held in the ColLab. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held virtually unless hardware issues require one-to-one, masked, socially distanced, in-person meetings.	ColLab available for HyFlex and hybrid classes and meetings (by application), following social distancing measures. Can be an emergency space if necessary. Capacities determined by Instructional Working Group using appropriate public health restrictions (e.g., 36 square feet for each person, minimum). Consultations with faculty on learning technologies and digital scholarship and pedagogy are held virtually unless hardware issues require one-to-one, masked, socially distanced, in-person meetings. Some computers removed from the STARS Desk Amoeba to ensure social distancing.	ColLab available for all classes and meetings following usual application/reservation protocol. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held both in-person and virtually.
15		Quaker Archives & Special Collections		Remote services as staffing permits. Research room closed but circulating books may be available for check out on request.	Continue and expand on remote services as staffing permits.	Collections open. In person consultations for campus community by appointment, some limited access by advanced arrangement for outside researchers or guests.	Collections open for campus community on new normal schedule, outside researchers and guests by reservation (dependent on college policy/campus access to outside visitors).
16		Accessibility Resource Center (ARC)	Meetings (intakes and check-ins) will be provided remotely. No drop-ins permitted Some accommodation plans will be done via remote review instead of intake (due to limited staffing availability) Assistive technology training will be done remotely Alternative testing accommodations will be administered remotely. Documentation and testing materials will be submitted online or through inner-office mail. ARC will provide digital copies only when available from Access Text or Bookshare. ARC will not scan student books. Faculty must provide their own own texts. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will not loan headphones Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes and check-ins) will be provided remotely. No drop-ins permitted Some accommodation plans will be done via remote review instead of intake (due to limited staffing availability) Assistive technology training will be done remotely Alternative testing accommodations will be administered remotely. Documentation and testing materials will be submitted online or through inner-office mail. ARC will provide digital copies only when available from Access Text or Bookshare. ARC will not scan student books. Faculty must provide their own own texts. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will not loan headphones Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes, trainings, and check-ins) will be provided remotely or outdoors with social distancing in place. No office drop-ins permitted. Testing center closed unless faculty member requests in-person testing in writing. ARC testing rooms can hold 1 person at a time. . Daily caps may be put in place. Students must provide their own headphones. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will provide digital copies only when available from Access Text or Bookshare. ARC may resume scanning books.. Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes, trainings, and check-ins) will be provided remotely or outdoors with social distancing in place. Limited office drop-ins permitted. Testing center closed unless faculty member requests in-person testing in writing. ARC testing rooms can hold 1 person at a time. . Daily caps may be put in place. Students must provide their own headphones. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will provide digital copies only when available from Access Text or Bookshare. ARC may resume scanning books.. Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes and check-ins) will be provided remotely and in-person. Drop-ins may resume Some accommodation plans may be done via remote review instead of intake (due to possible limited staffing availability) Assistive technology training will be provided remotely and in-person Testing will be provided remotely or in-person. No capacity requirements. Testing will occur by block schedule only due to limited staffing. Cleaning will occur during peak times or students will be provided with cleaning supplies. Documentation and testing materials will be submitted online, through inner-office mail, or drop-box. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail or may be picked up in person Headphones may be loaned out and will be sanitized between uses. ARC will provide digital copies only when available from Access Text or Bookshare. ARC will resume scanning books.
17		Learning and Writing Center (LWC)	Staff work remotely to provide key services and support (tutoring, presentations, consultations, and workshops). Online access to learning resources provided. Learning Strategies classes taught online. LWC tutoring, front desk, and study spaces closed.	Staff work remotely to provide key services and support (tutoring, presentations, consultations, workshops). Online access to learning resources provided. Learning Strategies classes taught online. LWC tutoring, front desk, and study spaces closed.	Staff work remotely to provide key services and support (tutoring, presentations, consultations, workshops). Online access to learning resources provided. Learning Strategies classes taught online. LWC tutoring, front desk, and study spaces closed.	Tutoring, presentations, consultations, and workshops will continue virtually unless in-person is necessary. Limited in-person tutoring sessions (as necessary) will take place in 210 with screens, masks, and separate computers. Online access to learning resources continued. Learning Strategies classes taught online. Front desk and study spaces closed, no materials (headphones, etc.) loaned to patrons.	Tutoring, presentations, consultations, and workshops will take place online and in-person by request. Drop-in tutoring is available for select subjects in-person and online. Study spaces in 210, 213, and 210A will be available without reservations. Physical and online access to learning resources. Learning Lab classes taught in-person and synchronously online.
18		Global and Off-Campus Initiatives (GOCI)	Staff work remotely to provide full services and support to students, including advising, programming, and support. No “drop-in” hours offered. GOCI space is closed.	Staff will continue to work remotely to provide full services and support to students. No “drop-in” hours offered. GOCI space is closed.	Staff will continue to work remotely to provide full services and support to students. No “drop-in” hours offered. GOCI space is closed.	Staff will predominantly work remotely. Some limited “drop-in” hours offered. GOCI space is open by appointment and during “drop-in” hours.	GOCI will reopen to normal hours of operation and services.
19		Career, Academic, and Personal Exploration (CAPE)	Staff work remotely to provide full services and support to students, including programming and RS coursework which will be held online. No “drop-in” hours offered. Library space is closed, and therefore CAPE space is closed.	Staff will continue to work remotely to provide full services and support to students. All programming and RS coursework will remain online. No “drop-in” hours offered. Library space is closed to non-staff and therefore CAPE space is closed for student use.	Staff will continue to work remotely to provide full services and support to students. All programming and RS coursework will remain online. No “drop-in” hours offered. Library space is closed to non-staff and therefore CAPE space is closed for student use.	Some (not all) CAPE advisors will return to campus to work in CAPE space. CAPE advisors who choose to return to campus will work in rotations, ensuring no more than 7 Guides in the space at any given time. In-person services will be limited and will take place in CAPE with extreme furniture renovations, as well as in a variety of campus locations including available classrooms and outdoor spaces. RS courses will be offered online, in-person or a hybrid of these two depending on Guide preference. Programs will be conducted virtually. “Drop-in” hours will be offered virtually. CAPE space is organized in a socially distant way (majority of furniture removed) and space is limited to student use..	All CAPE advisory will return to campus and will hold in-person services, while still maintaining safety guidelines. RS courses will be offered in person. “Drop-in” hours will be offered in person. CAPE space is organized in a socially distant way (some furniture added back, but still reduced) and is open to students.
20	Campus operations	Events (Assemblies, Info Sessions, Meetings, etc.)	Virtual only.	Virtual only.	Virtual or in small groups abiding by health safety protocols.	Large events may be held outside or in venues that allow for appropriate social distancing practices. Clear guidance on entry and dismissal is established. Indoor events should be limited to no more than 50 people.	No restrictions on event size or cadence.
21		Shared Office Spaces	Essential workers may continue work in shared spaces with health safety measures observed.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Some work remains remote and health safety practices are honored for those in the workspace.	No restrictions on shared office spaces.
22		Remote work	Only employees explicitly authorized to be on campus by a VP should be on campus	Essential employees only are to work on campus; all other employees are to be remote	Employees shall work with their supervisors to provide adequate staffing to maintain normal office operations; as feasible and approved, employees may have some remote work approved	Employees are expected to perform their work on campus except when explicitly approved by their supervisor or VP for specific remote-only work hours and arrangements	All employees are expected to perform their work as usual on campus or remote by approval by a supervisor and in accordance with the telecommuting policy of the college
23		College travel	No college travel permitted	College travel restricted to most necessary trips; approval for each trip provided individually by each division's VP and the Health & Safety Task Force	College travel permitted with appropriate restrictions and rules for risk mitigation and health and safety provided by campus-wide guidance from Heatlh & Safety Task Force	Travel permitted with restrictions and rules for risk mitigation and health and safety provided by specific guidance from the Health & Safety Task Force; individual trips or travel to areas with high COVID rates may require additional restrictions and rules for risk mitigation and health and safety provided by specific guidance from the Health & Safety Task Force	Normal travel. Proper health and safety protocols encouraged.
24	Campus Life	Residence Halls, Occupancy levels.	1 student per room, dorms are only open for students who must stay on campus due to visa requirements or home situations..	If the institution has capacity, limit to 1 per room, not to exceed 2 students per room. No guests are permitted.	If the institution has capacity, limit to 1 per room, not to exceed 2 students per room. Non-Guilford guests are not permitted in the residence halls. Guests are limited to Guilford students only and only one per officially assigned resident.	If the institution has capacity, limit it to 2 to 3 students per room. Non-Guilford guests are not permitted in the residence halls. Guests are limited to Guilford students only and only one per officially assigned resident.	No restrictions on room occupancy. Restrictions on non-Guilford guests may be required during certain periods of the term.
25		Residence Halls, Common areas	Common areas closed.	Minimum of 6-foot distancing measures are in place in all common areas. Eating is not allowed in common areas	Minimum of 6-foot distancing measures are in place in all common areas.	Minimum of 6-foot distancing measures are in place in all common areas.	Students may use the common area as usual, but consider increased cleaning measures.
26		Residence Halls, Cleaning	N/A, most students not on campus.	Enhanced cleaning and disinfection protocols in place; no shared surfaces, such as desks, keyboards, phones.	Enhanced cleaning and disinfection protocols in place; no shared surfaces, such as desks, keyboards, phones.	Enhanced cleaning and disinfection protocols remain; limited shared surfaces; some common areas reopen with distancing rules.	Routine cleaning of residence halls.
27		Mailroom Packages, Student Retrieval	N/A, most students not on campus.	Mailrooms are open to students who sign up in advance to pick up packages, with physical distancing in place.	Mailrooms are open to students who sign up in advance to pick up packages, with physical distancing in place.	Packages are accepted and mailrooms are open.	Packages are accepted and mailrooms are open.
28		Dining, Occupancy level approach.	N/A, students not on campus. Any students still on campus should have food delivered to their rooms.	All Dining Services are to-go only	Dining services encourage to-go basis with physical distancing, signage, and cleaning protocols; dining facilities are limited to 50% capacity with physical distancing maintained; outside seating available under big tent (if weather permits), in consultation with Guilford County Health Department	Dining services encourage physical distancing, signage, and cleaning protocols; dining facilities are limited to 75% capacity with physical distancing maintained; outside seating available under big tent (if weather permits), in consultation with Guilford County Health Department	Dining facilities at or near room occupancy levels.
29		Dining, To-go options	N/A, students not on campus.	Students may enter all dining facilities freely but must follow physical distancing guidelines while waiting in line; Grill and Rachel's Rose Cottage will offer to-go options only.	Students may enter all dining facilities freely but must follow physical distancing guidelines while waiting in line; Grill and Rachel's Rose Cottage will offer to-go options only.	Students may enter all dining facilities freely but must follow physical distancing guidelines while waiting in line; Grill and Rachel's Rose Cottage may offer to-go or sit down options, in consultation with Guilford County Health Department.	Students can pick up food freely during set hours of the day, while maintaining physical distancing guidelines.
30		Dining, Serving style	N/A, students not on campus.	Self-service/buffet stations will be closed or converted. Food will be served by MG staff. Soda fountain station available with extra cleaning between use. All condiments should be single-use and disposable.	Self-service/buffet stations will be closed or converted. Food will be served by MG staff. Soda fountain station available with extra cleaning between use. All condiments should be single-use and disposable.	Self-service stations may reopen with increased cleaning between patron use. Consider installing sneeze guards at all self service stations. Return to reusable plates, cups and utensils.	Self-service stations may reopen with increased cleaning between patron use. Consider installing sneeze guards at all self service stations. Return to reusable plates, cups and utensils.
31	Athletics & Fitness	Athletics, Athletic Activities	Athletics, Athletic Activities N/A, students not on campus.	Individual sports or activities that can be executed in a socially distant manner may be allowed. Masks must be worn during practices, but not required during competition. All student atletes must follow testing protocols and health and safety protocols set forth by athletics as well as the college while engaging in any athletic activity.	Individual sports or activities that can be executed in a socially distant manner may be allowed.	Athletic activities may resume with testing and screening protocols for participants.	All athletic activities may resume without restriction
32		Fitness Facilities, Weight room	N/A, students not on campus.	Weight Room will remain closed	Limit use of weight room zone to 10 people (2 per rack, 1 lifter/1 spotter). Equipment must be santized before and after; usage will be monitored by coaches to enforce mandatory masking policies and social distancing requirements. Only 8 racks will be available for use and they will be staggered to ensure social distancing. Anyone using the facility must sign up for a time slot and arrive 15 minutes prior to check in, complete daily health check, and review protocols with athletics staff member. Usage of equipment may be limited to 20 minutes depending on volume. Exit doors will be open to promote airflow.	Limit use of weight room zone to 20 people (2 per rack, 1 lifter/1 spotter). Equipment must be santized before and after; usage will be monitored by coaches to enforce mandatory masking policies and social distancing requirements. Only 8 racks will be available for use and they will be staggered to ensure social distancing. Anyone using the facility must sign up for a time slot and arrive 15 minutes prior to check in, complete daily health check, and review protocols with athletics staff member. Usage of equipment may be limited to 20 minutes depending on volume. Exit doors will be open to promote airflow.	Weight room can function as normal, with encouraged increased cleaning after each use.
33		Fitness Facilities, Cardio Equipment	N/A, students not on campus.	Weight Room will remain closed	Limit use of cardio zone to 10 people. Row machine and 3 treadmills will be spaced to ensure social distancing. 3 Ellipticals will be available for use with 2 offline to comply with social distancing requirements. Equipment must be wiped down before and after; use will be monitored by coaches to enforce mandatory masking policies. Anyone using the facility must sign up for a time slot and arrive 15 minutes prior to check in, complete daily health check, and review protocols with athletics staff member. Usage of equipment may be limited to 20 minutes depending on volume. Exit doors will be open to promote airflow.	Limit use of cardio zone to 20 people. Row machine and 3 treadmills will be spaced to ensure social distancing. All Cardio equpment will be available for use. Equipment must be wiped down before and after; use will be monitored by coaches to enforce mandatory masking policies. Anyone using the facility must sign up for a time slot and arrive 15 minutes prior to check in, complete daily health check, and review protocols with athletics staff member. Usage of equipment may be limited to 20 minutes depending on volume. Exit doors will be open to promote airflow.	Cardio equipment can function as normal, with encouraged increase in cleaning after each use.
34		Fitness Facilities, Sports courts e.g. basketball, volleyball, etc.	. N/A, students not on campus.	Sports courts are limited to official athletic team practices and activities	Sports courts should be closed.	Students must sign up to use sports courts in advance and courts should be operating on a limited schedule.	Sports courts can operate as usual.
35		Fitness Facilities, Water fountains	N/A, students not on campus.	Water fountains should be closed, patrons should bring their own beverages.	Water fountains should be closed, patrons should bring their own beverages.	Water stations should be cleaned frequently.	Water stations can be used but should be cleaned regularly.
36		Fitness Facilities, Locker room	N/A, students not on campus.	Locker rooms should be closed.	Locker rooms should be closed.	Locker rooms should be regularly and frequently sanitized. Physical distancing should be in place in locker rooms.	Locker rooms can be used as normal, but physical distancing should be encouraged.
37		Fitness Facilities, Laundry facilities	N/A, students not on campus.	Fitness center laundering capabilities are shut down.	Fitness center laundering capabilities are shut down.	Laundering facilities open for athletic department purposes only. Physical distancing in place in the laundry rooms.	Fitness center laundry facilities can operate as usual.
38	Vaccines	All campus	All community members are required to vaccinate unless a medical or religious exemption has been granted. Some activities on campus may require participants to provide proof of vaccination as a condition of participation.
39	Masks	All campus	Follow directions on signs across campus
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