BayAreaChess Events


1	Withdrawal/Cancellations:
2	For Weekly/Monthly events (Scholastic, Cash Day, & Real BAC tournaments), a fee of $7 applies if requested before 24 hours prior to the tournament start, and a fee of $20 if requested within 24 hours of the tournament start.
3	For Special/Annual events (CalChess, New Year's, Thanksgiving, etc), refer to the event's information page for all fees. Cancellation fees are applied starting one week prior to the event. Cancellations within 2 days of the event are non-refundable. In cases of withdrawals due to sickness after the "non-refundable date", email events@bayareachess.com with a medical certificate or a doctor's note to reconcile refund (50%).
4	Cancellations/Withdrawal after a tournament has started is non-refundable.
5	Fill in our General Tournament Request form (bayareachess.com/request) before the tournament starts so we have it recorded for processing. The fee applied will be based on the form timestamp.
6	All refunds are subject to a 4% Paypal fee. Cancellation fees will be deducted when processing the refund. You may request for a refund through bayareachess.com/refund
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8	Credit/Reschedule:
9	A fee of $7 applies for each rescheduling request, if requested prior to tournament start. (see payment options below)
10	If the rescheduling date is not specified, the credit will be valid for three (3) months from the date of the initial rescheduling request. After this period, the credit will become unusable and non-refundable.
11	Rescheduling is not permitted once the tournament has started.
12	Fill in our General Tournament Request form (bayareachess.com/request) before the tournament starts so we have it recorded for processing.
13	Payment options: (email payment receipt to events@bayareachess.com)
14	- Zelle: payment to contact@bayareachess.com
15	- PayPal: bayareachess.com/payhere
16	- Venmo: www.venmo.com/u/sazhar
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18	Late fee:
19	For Weekly/Monthly events (Scholastic, Cash Day, & Real BAC tournaments), a late fee may be applied a day before the tournament or earlier if reaching capacity. Refer to the tab info for fee amount.
20	For Special/Annual events (CalChess, New Year's, Thanksgiving, etc), a late fee is applied one week prior to the event and gradually increases until the day before the tournament. Refer to the event's information page for the late fee schedule.
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22	No-Show:
23	There is no refunds or rescheduling for players who do not show up for their scheduled tournament matches. A player who is 15 minutes or more late for a round may be considered a no-show and withdrawn from the event. When a player registers for a tournament, BayAreaChess reserves a spot for them, and if they do not show up, it causes unnecessary waiting for their opponent. Allowing no-shows to receive refunds, rescheduling, or credit may also encourage players to register for tournaments without any intention of actually playing, which can complicate the tournament process. By enforcing this policy, BayAreaChess is able to ensure that its tournaments run smoothly and that players are able to compete in a fair and organized manner.
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25	Voided Checks:
26	Prize checks are valid for 90 days, after which they may become void. If this happens, players can request a reissue of a new check, or have the prize money transferred through Zelle or Paypal for a fee of $25 or 10% of the prize amount, whichever is lower. Reissued checks must not be older than one year from the original check void date. Checks that are older than one year will not be allowed. These guidelines ensure that players can still receive their prize money in a timely and efficient manner, while also maintaining proper accounting practices.
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28	BayAreaChess Membership:
29	If the cancellation request is made before the account is activated, a processing fee of $7 will be deducted from the refund. However, if the account has already been activated, no refund will be issued.
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31	USCF Membership:
32	If the cancellation request is made before the membership is processed, an extension of the USCF membership (1 year) can be offered, or a refund for the net amount can be processed. However, if the membership has already been renewed, no refund will be issued. All refunds are subject to a 4% Paypal fee which will be deducted when processing the refund.
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34	Indemnification
35	Players and all their representatives shall indemnify and hold harmless BayAreaChess, its directors, volunteers, lessors, affiliates, lenders, trustees, successors and assigns from and against any and all claims, demands, fines, assessments, causes of action, suits, proceedings, liabilities, damages (including consequential and punitive damages), losses, out-of-pocket costs and expenses, including, without limitation, the reasonable attorneys’ fees and expenses, which are incurred by the Indemnified Parties relating to or arising out of the delivery of the services.