1 | Task Name | Status | Start Date | End Date | Assigned To | % Complete | Notes | Duration |
---|---|---|---|---|---|---|---|---|
2 | Overall Project Management - School Start Time Project | 10/30/17 | 08/28/19 | Robert Miller | 0% | 478d | ||
3 | Brainstorm project at Cabinet/Develop draft of elevator speech | Complete | 10/30/17 | 10/31/17 | Robert Miller | 90% | 2d | |
4 | Establish communication protocols | Complete | 11/01/17 | 11/17/17 | Robert Miller | 50% | 13d | |
5 | Develop scope of work for District Steering Committee | In Progress | 11/13/17 | 02/09/18 | Robert Miller | 0% | 65d | |
6 | Develop scope of work for BOE Strategic Planning Committee | In Progress | 11/13/17 | 02/28/18 | Robert Miller | 17d | ||
7 | Analyze current bus routes for efficiencies | Complete | 10/30/17 | 12/29/17 | Mike Archer | 45d | ||
8 | Public relations/education campaign - research associated with school start times | In Progress | 11/01/17 | 03/05/18 | Robert Miller | 89d | ||
9 | Steering Committee meeting and establishment of work groups | Complete | 02/09/18 | 02/09/18 | Robert Miller | 1d | ||
10 | Meeting with BOE Chair and Strategic Planning Committee Chair - review scenarios and work to date | Complete | 01/26/18 | 01/26/18 | 1d | |||
11 | Present current options being considered and parameters with Board Strategic Planning Committee | Complete | 01/29/18 | 02/09/18 | 10d | |||
12 | Steering Committee meeting - update and brainstorm current challenges, concerns, and what has been learned to date | Complete | 01/29/18 | 02/06/18 | 7d | |||
13 | Update to Board of Education - Feb 12 | In Progress | 02/06/18 | 02/12/18 | 5d | |||
14 | 19-20 School Start Times - new hours presented to BOE | In Progress | 01/01/18 | 03/30/18 | Karen Baldwin | 65d | ||
15 | 19-20 School Start Times - new hours adopted by BOE | Not Started | 03/19/18 | 04/30/18 | Board of Education | 21d | ||
16 | Pivot to public relations campaign - new times for 19-20 | Not Started | 05/01/18 | 08/22/19 | 343d | |||
17 | Steering Committee Work Groups begin with with Youth Athletics, Boys and Girls Club, RHS Athletics, RHS Student Life, Religious Ed, Chamber of Commerce, Elementary Child Care, etc. | Not Started | 02/12/18 | 08/16/19 | 395d | |||
18 | Analyze impact of new start times on staff needs (day care needs, interest in transfer to new school, etc.) | Not Started | 05/01/18 | 11/01/18 | 133d | |||
19 | Plan for operationalizing needed structural changes internally | Not Started | 05/01/18 | 11/01/18 | 133d | |||
20 | Work with external community agencies to support changes within their organization | Not Started | 05/01/18 | 08/27/19 | 346d | |||
21 | Start 19-20 with new school hours | Not Started | 08/28/19 | 08/28/19 | 1d | |||
22 | Communications - Establish communication channels with all stakeholders and implement regular and transparent messaging to all | 10/26/17 | 06/11/18 | 1% | 163d | |||
23 | Setup new Twiter Account @RPS_Start_Time | Complete | 11/20/17 | 11/20/17 | 1d | |||
24 | Communicate with School Webmasters informing them of the project | Complete | 10/26/17 | 10/27/17 | 2d | |||
25 | Letter of introduction to Project Lead and Healthy Start Times | Complete | 11/01/17 | 11/20/17 | 14d | |||
26 | Create weekly VLOG (2-5 minute video update from the week) to be posted on Twitter, Facebook, and Youtbue | Complete | 11/01/17 | 11/02/17 | 2d | |||
27 | Establish weekly postings on Twitter, VLOG, FaceBook, Website News Feed | Complete | 11/03/17 | 01/31/18 | 64d | |||
28 | Develop "elevator speech" | Complete | 10/30/17 | 11/20/17 | In Ridgefield we are committed to the social, emotional and physical well-being of our students. We are engaged in changing school start times in the 2019-2020 school year because we view sleep as a critical component of students’ overall health and well-being. | 16d | ||
29 | Create trifold for school offices, community locations (library, real estate agents, etc.), district registrar | Complete | 10/30/17 | 11/24/17 | 20d | |||
30 | Create Facebook Group | Complete | 11/17/17 | 11/17/17 | https://www.facebook.com/groups/RPS.Start.Time/ | 1d | ||
31 | Distribute trifold school offices, community locations (library, real estate agents, etc.), district registrar | Complete | 11/27/17 | 12/06/17 | Robert Miller | 50% | 1,000 printed and ready for distribution | 8d |
32 | Monthly news entry on District newsletter | Complete | 11/21/17 | 12/08/17 | 14d | |||
33 | Weekly/Monthly communications with local media | In Progress | 11/21/17 | 12/22/17 | 24d | |||
34 | Create weekly and ongoing Memes for social media, walls in schools/central office, and RHS/ERMS/SRMS TV's | In Progress | 10/30/17 | 06/11/18 | 8 new graphics shared at Cabinet. The first of the new set has been approved and published today. 1/17 | 161d | ||
35 | Cabinet Meetings -Central Office leadership will serve as a think tank in developing the action plans and will each complete tasks that may be assigned to them. Cabinet will have a standing meeting weekly and members of the Cabinet will be invited based upon the tasks needed for the week. | 10/30/17 | 08/23/19 | Rob Miller/Karen Baldwin | 475d | |||
36 | Project management brainstorming/ Deliverables/ Communication Plan | Complete | 10/30/17 | 10/30/17 | 1d | |||
37 | Create the RPS "elevator speech" on why we are making this change. Goal - all in RPS will know, understand, and support. | Complete | 10/31/17 | 11/21/17 | 16d | |||
38 | Develop scope of work to analyze transportation data and efficiencies for current school year | Complete | 11/22/17 | 11/22/17 | 1d | |||
39 | Review communications plan and update transportation analysis | Complete | 11/23/17 | 11/23/17 | 1d | |||
40 | Approve Tri-fold. Prepare agenda for Steering Committee 11/17 | Complete | 11/24/17 | 11/24/17 | 1d | |||
41 | Review initial analysis with Mike Archer (School Bus Consultants) | Complete | 11/22/17 | 12/05/17 | 10d | |||
42 | Reviewed 8 new graphics. The first one is being released on 1/17 | Complete | 01/16/18 | 01/16/18 | 1d | |||
43 | Presented options on traffic study; coordination for meeting with Strategic Planning BOE Committee | Complete | 01/24/18 | 01/24/18 | 1d | |||
44 | Present next graphics for consideration - follow up on recommended changes | Not Started | 01/29/18 | 02/19/18 | 11d | |||
45 | Open Schools with new 2019-2020 schedules | Not Started | 08/23/19 | 08/23/19 | 1d | |||
46 | Bus Transportation - Transportation routes efficient and on time | 11/08/17 | 08/23/19 | Rob Miller | 468d | |||
47 | Rob M. to meet with Mike Archer to discuss overall project | Complete | 11/08/17 | 11/08/17 | 1d | |||
48 | New transportation RFP posted, bids recieved, bids analyzed | Complete | 11/21/17 | 01/22/18 | 45d | |||
49 | Review analysis of current bus operations with School Bus Consultants | Complete | 12/05/17 | 12/05/17 | 1d | |||
50 | Recommend transportation changes for 18-19 in budget proposal | In Progress | 12/06/17 | 01/22/18 | 34d | |||
51 | Implement transportation changes for 17-18 school year (active) if possible | Not Started | 12/06/17 | 02/01/18 | 42d | |||
52 | Use transportation analysis to develop new recommended bell schedules for 2019-2020 | Not Started | 12/06/17 | 02/01/18 | 42d | |||
53 | Rob M. met with Ridgefield Police Department to discuss local traffic patterns and options to consider for new start times. | Complete | 01/12/18 | 01/12/18 | 1d | |||
54 | Initiate conversation with traffic engineer to discuss scope of work for traffic patterns and impact with changes to start times. Meeting scheduled for 1/23 | Complete | 01/12/18 | 01/23/18 | 8d | |||
55 | Traffic study | In Progress | 02/01/18 | 03/30/18 | Analysis of current traffic patterns and volumes will be used to assess viability of primary new school start times | 42d | ||
56 | Budget 2018-2019 approved by Town | Not Started | 01/23/18 | 05/08/18 | 76d | |||
57 | Implement transportation changes for 2018-2019 | Not Started | 05/09/18 | 07/03/18 | 40d | |||
58 | Recommend transportation changes for 19-20 in budget proposal | Not Started | 02/02/18 | 02/01/19 | 261d | |||
59 | Budget 2019-2020 approved by Town | Not Started | 02/04/19 | 05/07/19 | 67d | |||
60 | Implement transportation changes for 2019-2020 | Not Started | 05/08/19 | 08/23/19 | 78d | |||
61 | Athletics - Athletics and youth sports needs and concerns are addressed and planned for. | 08/28/19 | 08/28/19 | Dan Street | 1d | |||
62 | Implement new start times and associated changes | 08/28/19 | 08/28/19 | 1d | ||||
63 | Community - Support systems of community in place (Boys & Girls Club, Parks & Rec, Religious Organizations, etc.) | 11/20/17 | 08/28/19 | Jen Phostole | 463d | |||
64 | Letter to local organizations explaining rationale for change and expectations | 11/20/17 | 12/05/17 | 12d | ||||
65 | Implement new start times and associated changes | 08/28/19 | 08/28/19 | 1d | ||||
66 | Students - Students excited for the change. Before/after school procedures in place/ | 11/17/17 | 08/28/19 | 464d | ||||
67 | Initial meeting with Student Life faculty advisors | Complete | 11/17/17 | 11/17/17 | 1d | |||
68 | Implement new start times and associated changes | 08/28/19 | 08/28/19 | 1d | ||||
69 | Employees- Teachers and staff in place, supportive and understand the social/emotional health benefits for students | 08/28/19 | 08/28/19 | Karen Dewing | 1d | |||
70 | Meet with each Association to inform and begin the dialogue | |||||||
71 | Develop methods to communicate and excite teachers to this change | |||||||
72 | Implement new start times and associated changes | 08/28/19 | 08/28/19 | 1d | ||||
73 | Parents - Parents supportive and understand the social/emotional health benefits for students | 08/28/19 | 08/28/19 | 1d | ||||
74 | Implement new start times and associated changes | 08/28/19 | 08/28/19 | 1d | ||||
75 | Youth Athletics Workgroup | 11/20/17 | 08/28/19 | Colleen Broderick | 2% | 463d | ||
76 | Email Rob Miller list of members for your workgroup and identify team leader for the work group | Complete | 11/27/17 | 12/01/17 | Colleen Broderick | 100% | 5d | |
77 | Letter to local organizations explaining rationale for change and expectations | Complete | 12/04/17 | 12/20/17 | 100% | 13d | ||
78 | Ridgefield Aquatic Club | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
79 | Ridgefield Amateur Hockey Assn | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
80 | Youth Field Hockey | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
81 | Ridgefield lacrosse | 12/04/17 | 12/20/17 | mstamatis@ridgefieldps.net | 100% | 13d | ||
82 | Ridgefield Youth Football and Cheer | 12/04/17 | 12/20/17 | mstamatis@ridgefieldps.net | 100% | 13d | ||
83 | Ridgefield Basketball | 12/04/17 | 12/20/17 | mstamatis@ridgefieldps.net | 100% | 13d | ||
84 | Ridgefield Youth Wrestling | 12/04/17 | 12/20/17 | mstamatis@ridgefieldps.net | 100% | 13d | ||
85 | Soccer Club of Ridgefield | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
86 | Ridgefield Youth Track | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
87 | Ridgefield LIttle League | 12/04/17 | 12/20/17 | Colleen Broderick | 100% | 13d | ||
88 | Softball (Rebels) | 12/20/17 | 12/20/17 | mstamatis@ridgefieldps.net | 100% | 1d | ||
89 | Youth Track - Tiger Cub Track Club | 12/20/17 | 12/20/17 | Colleen Broderick | 100% | 1d | ||
90 | Letter to local youth sports clubs outlining new bell times | 02/02/18 | 02/02/18 | 1d | ||||
91 | ||||||||
92 | Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked | Not Started | 11/27/17 | 01/12/18 | 35d | |||
93 | Update progress report due via Smartsheet for each assigned task | Not Started | 12/04/17 | 12/15/17 | 10d | |||
94 | Implement new start times and associated changes | Not Started | 08/28/19 | 08/28/19 | 1d | |||
95 | Boys and Girls Club and Elementary Childcare Workgroup | 11/20/17 | 08/28/19 | Jennifer Phostole | 463d | |||
96 | Email Rob Miller list of members for your workgroup and identify team leader for the work group | In Progress | 11/27/17 | 12/01/17 | 5d | |||
97 | Letter to local organizations explaining rationale for change and expectations | In Progress | 11/20/17 | 12/05/17 | 12d | |||
98 | Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked | In Progress | ||||||
99 | Update progress report due via Smartsheet for each assigned task | Not Started | 10d | |||||
100 | Implement new start times and associated changes | Not Started | 08/28/19 | 08/28/19 | 1d | |||
101 | Before/After School Activities and Religious Education Workgroup | 11/20/17 | 08/28/19 | Jennifer Phostole | 463d | |||
102 | Email Rob Miller list of members for your workgroup and identify team leader for the work group | Complete | 11/27/17 | 12/01/17 | 5d | |||
103 | Letter to local organizations explaining rationale for change and expectations | In Progress | 11/20/17 | 12/05/17 | 12d | |||
104 | Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked | In Progress | 11/27/17 | 01/12/18 | 35d | |||
105 | Questions created | Complete | ||||||
106 | Reach out to Newtown and Greenwich PTA to ask about extracurricular | In Progress | 11/27/17 | 01/12/18 | 35d | |||
107 | Reach out to Newtown and Greenwich counseling center and SLO to ask about extracurricular | In Progress | 11/27/17 | 01/12/18 | 35d | |||
108 | Contact St. Mary's Religious Education | In Progress | 11/27/17 | 01/12/18 | 35d | |||
109 | Contact Temple | In Progress | 11/27/17 | 01/12/18 | 35d | |||
110 | Update google docs spreadsheet of current after school activities for elementary, middle ,and high school students | In Progress | 11/27/17 | 01/12/18 | 35d | |||
111 | Review Ridgefield Answerbook.com | In Progress | 11/27/17 | 01/12/18 | 35d | |||
112 | Update progress report due via Smartsheet for each assigned task | Not Started | 12/04/17 | 12/15/17 | 10d | |||
113 | Implement new start times and associated changes | Not Started | 08/28/19 | 08/28/19 | 1d | |||
114 | Student After-School Jobs Workgroup | 11/20/17 | 08/28/19 | Pam Banks | 463d | |||
115 | Email Rob Miller list of members for your workgroup and identify team leader for the work group | Complete | 11/27/17 | 12/01/17 | 5d | |||
116 | Letter to local organizations explaining rationale for change and expectations | In Progress | 11/20/17 | 12/05/17 | 12d | |||
117 | Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked | In Progress | 11/27/17 | 01/12/18 | 35d | |||
118 | Update progress report due via Smartsheet for each assigned task | Not Started | 12/04/17 | 12/15/17 | 10d | |||
119 | Implement new start times and associated changes | Not Started | 08/28/19 | 08/28/19 | 1d |