School Start Time Project Map


1	Task Name	Status	Start Date	End Date	Assigned To	% Complete	Notes	Duration
2	Overall Project Management - School Start Time Project		10/30/17	08/28/19	Robert Miller	0%		478d
3	Brainstorm project at Cabinet/Develop draft of elevator speech	Complete	10/30/17	10/31/17	Robert Miller	90%		2d
4	Establish communication protocols	Complete	11/01/17	11/17/17	Robert Miller	50%		13d
5	Develop scope of work for District Steering Committee	In Progress	11/13/17	02/09/18	Robert Miller	0%		65d
6	Develop scope of work for BOE Strategic Planning Committee	In Progress	11/13/17	02/28/18	Robert Miller			17d
7	Analyze current bus routes for efficiencies	Complete	10/30/17	12/29/17	Mike Archer			45d
8	Public relations/education campaign - research associated with school start times	In Progress	11/01/17	03/05/18	Robert Miller			89d
9	Steering Committee meeting and establishment of work groups	Complete	02/09/18	02/09/18	Robert Miller			1d
10	Meeting with BOE Chair and Strategic Planning Committee Chair - review scenarios and work to date	Complete	01/26/18	01/26/18				1d
11	Present current options being considered and parameters with Board Strategic Planning Committee	Complete	01/29/18	02/09/18				10d
12	Steering Committee meeting - update and brainstorm current challenges, concerns, and what has been learned to date	Complete	01/29/18	02/06/18				7d
13	Update to Board of Education - Feb 12	In Progress	02/06/18	02/12/18				5d
14	19-20 School Start Times - new hours presented to BOE	In Progress	01/01/18	03/30/18	Karen Baldwin			65d
15	19-20 School Start Times - new hours adopted by BOE	Not Started	03/19/18	04/30/18	Board of Education			21d
16	Pivot to public relations campaign - new times for 19-20	Not Started	05/01/18	08/22/19				343d
17	Steering Committee Work Groups begin with with Youth Athletics, Boys and Girls Club, RHS Athletics, RHS Student Life, Religious Ed, Chamber of Commerce, Elementary Child Care, etc.	Not Started	02/12/18	08/16/19				395d
18	Analyze impact of new start times on staff needs (day care needs, interest in transfer to new school, etc.)	Not Started	05/01/18	11/01/18				133d
19	Plan for operationalizing needed structural changes internally	Not Started	05/01/18	11/01/18				133d
20	Work with external community agencies to support changes within their organization	Not Started	05/01/18	08/27/19				346d
21	Start 19-20 with new school hours	Not Started	08/28/19	08/28/19				1d
22	Communications - Establish communication channels with all stakeholders and implement regular and transparent messaging to all		10/26/17	06/11/18		1%		163d
23	Setup new Twiter Account @RPS_Start_Time	Complete	11/20/17	11/20/17				1d
24	Communicate with School Webmasters informing them of the project	Complete	10/26/17	10/27/17				2d
25	Letter of introduction to Project Lead and Healthy Start Times	Complete	11/01/17	11/20/17				14d
26	Create weekly VLOG (2-5 minute video update from the week) to be posted on Twitter, Facebook, and Youtbue	Complete	11/01/17	11/02/17				2d
27	Establish weekly postings on Twitter, VLOG, FaceBook, Website News Feed	Complete	11/03/17	01/31/18				64d
28	Develop "elevator speech"	Complete	10/30/17	11/20/17			In Ridgefield we are committed to the social, emotional and physical well-being of our students. We are engaged in changing school start times in the 2019-2020 school year because we view sleep as a critical component of students’ overall health and well-being.	16d
29	Create trifold for school offices, community locations (library, real estate agents, etc.), district registrar	Complete	10/30/17	11/24/17				20d
30	Create Facebook Group	Complete	11/17/17	11/17/17			https://www.facebook.com/groups/RPS.Start.Time/	1d
31	Distribute trifold school offices, community locations (library, real estate agents, etc.), district registrar	Complete	11/27/17	12/06/17	Robert Miller	50%	1,000 printed and ready for distribution	8d
32	Monthly news entry on District newsletter	Complete	11/21/17	12/08/17				14d
33	Weekly/Monthly communications with local media	In Progress	11/21/17	12/22/17				24d
34	Create weekly and ongoing Memes for social media, walls in schools/central office, and RHS/ERMS/SRMS TV's	In Progress	10/30/17	06/11/18			8 new graphics shared at Cabinet. The first of the new set has been approved and published today. 1/17	161d
35	Cabinet Meetings -Central Office leadership will serve as a think tank in developing the action plans and will each complete tasks that may be assigned to them. Cabinet will have a standing meeting weekly and members of the Cabinet will be invited based upon the tasks needed for the week.		10/30/17	08/23/19	Rob Miller/Karen Baldwin			475d
36	Project management brainstorming/ Deliverables/ Communication Plan	Complete	10/30/17	10/30/17				1d
37	Create the RPS "elevator speech" on why we are making this change. Goal - all in RPS will know, understand, and support.	Complete	10/31/17	11/21/17				16d
38	Develop scope of work to analyze transportation data and efficiencies for current school year	Complete	11/22/17	11/22/17				1d
39	Review communications plan and update transportation analysis	Complete	11/23/17	11/23/17				1d
40	Approve Tri-fold. Prepare agenda for Steering Committee 11/17	Complete	11/24/17	11/24/17				1d
41	Review initial analysis with Mike Archer (School Bus Consultants)	Complete	11/22/17	12/05/17				10d
42	Reviewed 8 new graphics. The first one is being released on 1/17	Complete	01/16/18	01/16/18				1d
43	Presented options on traffic study; coordination for meeting with Strategic Planning BOE Committee	Complete	01/24/18	01/24/18				1d
44	Present next graphics for consideration - follow up on recommended changes	Not Started	01/29/18	02/19/18				11d
45	Open Schools with new 2019-2020 schedules	Not Started	08/23/19	08/23/19				1d
46	Bus Transportation - Transportation routes efficient and on time		11/08/17	08/23/19	Rob Miller			468d
47	Rob M. to meet with Mike Archer to discuss overall project	Complete	11/08/17	11/08/17				1d
48	New transportation RFP posted, bids recieved, bids analyzed	Complete	11/21/17	01/22/18				45d
49	Review analysis of current bus operations with School Bus Consultants	Complete	12/05/17	12/05/17				1d
50	Recommend transportation changes for 18-19 in budget proposal	In Progress	12/06/17	01/22/18				34d
51	Implement transportation changes for 17-18 school year (active) if possible	Not Started	12/06/17	02/01/18				42d
52	Use transportation analysis to develop new recommended bell schedules for 2019-2020	Not Started	12/06/17	02/01/18				42d
53	Rob M. met with Ridgefield Police Department to discuss local traffic patterns and options to consider for new start times.	Complete	01/12/18	01/12/18				1d
54	Initiate conversation with traffic engineer to discuss scope of work for traffic patterns and impact with changes to start times. Meeting scheduled for 1/23	Complete	01/12/18	01/23/18				8d
55	Traffic study	In Progress	02/01/18	03/30/18			Analysis of current traffic patterns and volumes will be used to assess viability of primary new school start times	42d
56	Budget 2018-2019 approved by Town	Not Started	01/23/18	05/08/18				76d
57	Implement transportation changes for 2018-2019	Not Started	05/09/18	07/03/18				40d
58	Recommend transportation changes for 19-20 in budget proposal	Not Started	02/02/18	02/01/19				261d
59	Budget 2019-2020 approved by Town	Not Started	02/04/19	05/07/19				67d
60	Implement transportation changes for 2019-2020	Not Started	05/08/19	08/23/19				78d
61	Athletics - Athletics and youth sports needs and concerns are addressed and planned for.		08/28/19	08/28/19	Dan Street			1d
62	Implement new start times and associated changes		08/28/19	08/28/19				1d
63	Community - Support systems of community in place (Boys & Girls Club, Parks & Rec, Religious Organizations, etc.)		11/20/17	08/28/19	Jen Phostole			463d
64	Letter to local organizations explaining rationale for change and expectations		11/20/17	12/05/17				12d
65	Implement new start times and associated changes		08/28/19	08/28/19				1d
66	Students - Students excited for the change. Before/after school procedures in place/		11/17/17	08/28/19				464d
67	Initial meeting with Student Life faculty advisors	Complete	11/17/17	11/17/17				1d
68	Implement new start times and associated changes		08/28/19	08/28/19				1d
69	Employees- Teachers and staff in place, supportive and understand the social/emotional health benefits for students		08/28/19	08/28/19	Karen Dewing			1d
70	Meet with each Association to inform and begin the dialogue
71	Develop methods to communicate and excite teachers to this change
72	Implement new start times and associated changes		08/28/19	08/28/19				1d
73	Parents - Parents supportive and understand the social/emotional health benefits for students		08/28/19	08/28/19				1d
74	Implement new start times and associated changes		08/28/19	08/28/19				1d
75	Youth Athletics Workgroup		11/20/17	08/28/19	Colleen Broderick	2%		463d
76	Email Rob Miller list of members for your workgroup and identify team leader for the work group	Complete	11/27/17	12/01/17	Colleen Broderick	100%		5d
77	Letter to local organizations explaining rationale for change and expectations	Complete	12/04/17	12/20/17		100%		13d
78	Ridgefield Aquatic Club		12/04/17	12/20/17	Colleen Broderick	100%		13d
79	Ridgefield Amateur Hockey Assn		12/04/17	12/20/17	Colleen Broderick	100%		13d
80	Youth Field Hockey		12/04/17	12/20/17	Colleen Broderick	100%		13d
81	Ridgefield lacrosse		12/04/17	12/20/17	mstamatis@ridgefieldps.net	100%		13d
82	Ridgefield Youth Football and Cheer		12/04/17	12/20/17	mstamatis@ridgefieldps.net	100%		13d
83	Ridgefield Basketball		12/04/17	12/20/17	mstamatis@ridgefieldps.net	100%		13d
84	Ridgefield Youth Wrestling		12/04/17	12/20/17	mstamatis@ridgefieldps.net	100%		13d
85	Soccer Club of Ridgefield		12/04/17	12/20/17	Colleen Broderick	100%		13d
86	Ridgefield Youth Track		12/04/17	12/20/17	Colleen Broderick	100%		13d
87	Ridgefield LIttle League		12/04/17	12/20/17	Colleen Broderick	100%		13d
88	Softball (Rebels)		12/20/17	12/20/17	mstamatis@ridgefieldps.net	100%		1d
89	Youth Track - Tiger Cub Track Club		12/20/17	12/20/17	Colleen Broderick	100%		1d
90	Letter to local youth sports clubs outlining new bell times		02/02/18	02/02/18				1d
91
92	Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked	Not Started	11/27/17	01/12/18				35d
93	Update progress report due via Smartsheet for each assigned task	Not Started	12/04/17	12/15/17				10d
94	Implement new start times and associated changes	Not Started	08/28/19	08/28/19				1d
95	Boys and Girls Club and Elementary Childcare Workgroup		11/20/17	08/28/19	Jennifer Phostole			463d
96	Email Rob Miller list of members for your workgroup and identify team leader for the work group	In Progress	11/27/17	12/01/17				5d
97	Letter to local organizations explaining rationale for change and expectations	In Progress	11/20/17	12/05/17				12d
98	Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked	In Progress
99	Update progress report due via Smartsheet for each assigned task	Not Started						10d
100	Implement new start times and associated changes	Not Started	08/28/19	08/28/19				1d
101	Before/After School Activities and Religious Education Workgroup		11/20/17	08/28/19	Jennifer Phostole			463d
102	Email Rob Miller list of members for your workgroup and identify team leader for the work group	Complete	11/27/17	12/01/17				5d
103	Letter to local organizations explaining rationale for change and expectations	In Progress	11/20/17	12/05/17				12d
104	Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked	In Progress	11/27/17	01/12/18				35d
105	Questions created	Complete
106	Reach out to Newtown and Greenwich PTA to ask about extracurricular	In Progress	11/27/17	01/12/18				35d
107	Reach out to Newtown and Greenwich counseling center and SLO to ask about extracurricular	In Progress	11/27/17	01/12/18				35d
108	Contact St. Mary's Religious Education	In Progress	11/27/17	01/12/18				35d
109	Contact Temple	In Progress	11/27/17	01/12/18				35d
110	Update google docs spreadsheet of current after school activities for elementary, middle ,and high school students	In Progress	11/27/17	01/12/18				35d
111	Review Ridgefield Answerbook.com	In Progress	11/27/17	01/12/18				35d
112	Update progress report due via Smartsheet for each assigned task	Not Started	12/04/17	12/15/17				10d
113	Implement new start times and associated changes	Not Started	08/28/19	08/28/19				1d
114	Student After-School Jobs Workgroup		11/20/17	08/28/19	Pam Banks			463d
115	Email Rob Miller list of members for your workgroup and identify team leader for the work group	Complete	11/27/17	12/01/17				5d
116	Letter to local organizations explaining rationale for change and expectations	In Progress	11/20/17	12/05/17				12d
117	Contact Greenwich, Newtown, and others (if known) to discuss challenges, concerns, and solutions that were discovered and implemented during their transition. Develop set of questions that will be asked	In Progress	11/27/17	01/12/18				35d
118	Update progress report due via Smartsheet for each assigned task	Not Started	12/04/17	12/15/17				10d
119	Implement new start times and associated changes	Not Started	08/28/19	08/28/19				1d