23-24 Operations Department LAP


1	STRATEGIC ACTION: Implement a supervision system that provides ongoing support, feedback, and coaching on performance and expectations.				RESULTS
2					RESULTS
3	CONNECTION TO PILLAR		People and Culture		3
4	OVERALL MEASURE		Employee Experience		3
5	STRATEGIC ACTION DETAILS
6	ACTION STEPS		MEASURE	EVIDENCE
7	Develop a tracking system that identifies opportunities to celebrate aligned behavior/actions, as well as opportunities for support		Supervision tracking system	Bi-monthly meetings have been implemented to review performance goal progress, data tracking, budget tracking and monitoring, and alignment; each leader/direct report has completed two supervision meetings. Next supervision meeting is in January, which will also be the mid-year evaluation. Rubric data, supervision data, and other supporting documentation will be used to provide the mid year evaluation
8	Establish supervision meetings to discuss findings, data, and leadership specific topics		Supervision meetings
9	Provide guidance and support on priorities, ensuring priorities are aligned, focused on m,v,v, and data driven		Supervision meetings
10	Top 3 priorities over the next 30 days		Supervision tracking system
11	Date:	ADJUSTMENTS/NOTES
12	1/3/24	Top 3 for 30 results were collected and entered into supervision system. Support/coaching has been provided for action items that were not achieved; a new top 3 for 30 will be documented at mid year evaluation.
13	1/10/24	All mid year evaluations are complete, utlizing the data and systems established from this LAP
14	3/15/24	Top 3 for 30 results were collected and entered into supervision system. Support/coaching has been provided for action items that were not achieved; a new top 3 for 30 will be documented at mid year evaluation.
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21	STRATEGIC ACTION: Maintain a people-first, service focus approach with leaders and district stakeholders.				RESULTS
22					RESULTS
23	CONNECTION TO PILLAR		Safety and Operational Services		3
24	OVERALL MEASURE		District Services		3
25	STRATEGIC ACTION DETAILS
26	ACTION STEPS		MEASURE	EVIDENCE
27	Analyze systems to strengthen and improve outcomes		Work Order System; Trip Routing and Reporting; Student Tracking System (Zonar)	Currently reviewing the opportunity to improve the work order system; collaborating with Nurse Kelley on Medication Training Tracking System; Collaborating with Kyla Portwood on Meal Production Records System (for Cooks);
28	Support leaders in the development and implementation of systems that improve service outcomes		Vandi tracking system; facility use close out; A-ROI; REID Day; Abbreviated Day System; IEP Tracking
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31	Date:	ADJUSTMENTS/NOTES
32	1/3/24	Finalized med tracking system with N. Kelley; final product will be completed within one week
33	1/3/24	Finalizing pricing and contract negotiations with FMX for new Facility Use and Work Order Platform
34	1/5/24	New Work order/Facility Use Platform fully executed. Implementation next.
35	1/10/24	Med tracking system completed
36		Completed systems: Med Tracking; Meal Production Records; Abreviated Day; REID Day Attendance Tracker
37		Pending Systems: Work Order/Facilty Management; IEP Tracking; Student Tracking (bus);
38	3/15/24	Completed Systetms: facility use (currently in a soft rollout); IEP tracking
39	3/19/47	Exploring an effectivness rating formula for new systems developed and to evaluate current systems in place
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41	STRATEGIC ACTION: Provide guidance and support on leader's priorities, ensuring priorities are aligned to District initiatives and goals, are data driven UPDATE (1/4/2024)-Maintain AROI system, with current and accurate data, to determine District investments demonstrate a return to student learning				RESULTS
42					RESULTS
43	CONNECTION TO PILLAR		Sustainable Finances and Accountability		3
44	OVERALL MEASURE		Employee Experience		3
45	STRATEGIC ACTION DETAILS
46	ACTION STEPS		MEASURE	EVIDENCE
47	Develop a system for tracking, monitoring, and follow-up		Tracking system, follow up system (supervision meetings, roundings, etc)	Top 3 for the next 30 days was collected from each department leader, at November supervision meeting. Follow up and progress updates will be implemented in december and then at Jan mid-year evaluation
48	Audit current system to only track current investments		AROI System
49	Develop a end-user platform for access and review of AROI data
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51	Date:	ADJUSTMENTS/NOTES
52	1/3/24	Top 3 for 30 results were collected and entered into supervision system. Support/coaching has been provided for action items that were not achieved; a new top 3 for 30 will be documented at mid year evaluation.
53	1/10/24	Audit of AROI system completed; next step-meet with leaders that "own" each initiative
54	1/10/04	AROI communicated to all staff at employee forum
55	3/15/24	New initiatves added; waiting on data to finalize. Collaborating with Buisness office on this phase as well as intergrating AROI into cap request projects, Ops budgeting process
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