SCHA MEMBER RESOURCES - Google Drive


1		SCHA MEMBER RESOURCES
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5		EXPLORE THE TABS UP ABOVE FOR SCHA RESOURCES ! THIS SPACE IS A WORK-IN-PROGRESS AND WILL CONTINUOUSLY BE UPDATED. WHAT INFORMATION WOULD YOU LIKE TO SEE ADDED?
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1	COVID-19
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6	PROTOCOLS	UC DAVIS RESOURCES				SURVEYS
7						SURVEYS
8						NEW & RETURNING HOUSEMATES SURVEY
9		Campus Ready
10	PRESENTATION SLIDE SHOW	Testing on Campus
11		Testing for Community				SHORT TERM RETURNING SURVEY FOR ALL CURRENT CO-OPS
12		Dashboard
13		Resources Map
14	POSITIVE COVID TEST RESOURCE LINKS					WEEKLY MONITORING MEETING FORM
15		YOLO COUNTY RESOURCES
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17	CDC - Isolate if you are sick
18	CDC - What to do if you are sick	Daily Briefing				VACCINE INFO
19	CDC - Caring for someone sick at home	Testing Info				VACCINE INFO
20	CDC - Households living in close quarters	Dashboard				Yolo County	CDC
21	CDC - When you can be around others after you had or likely had COVID-19					Yolo County	CDC
22		CDC Guides		Shared or Congregate Housing		Register @ myturn.ca.gov
23	Yolo County - Isolation and quarantine toolkit			Shared or Congregate Housing		Register @ myturn.ca.gov
24				Food	In Home Services or Repairs
25		When Someone is Sick	Running Essential Errands
26			Running Essential Errands
27			Personal and Social Activities
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29		TRAVEL RISK BY COUNTY
30		TRAVEL RISK BY COUNTY
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1	GOVERNANCE
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6	DOCUMENTS		BOARD OF DIRECTORS			OFFICERS
7	DOCUMENTS		BOARD OF DIRECTORS			OFFICERS
8	SCHA is governed by our documents. We review and update these documents regularly. They allow us to honor the work of previous co-opers as we help to prepare future co-opers to take hold of the wheel. The Articles of Incorporation and the Bylaws are our founding documents. The Bylaws guide the Board's actions and decisions. Our Policies & Procedures guide the work we do every day. The Member-Owner Manual is a new document and a work-in-progress. The Campus Co-ops Handbook has important information for Tri Co-ops and Domes members regarding UC Davis policies & procedures. More documents to be added !!	ARTICLES OF INCORPORATION	The Board of Directors is SCHA's primary governing body. Each co-op house elects one representative to the board, and the Domies elect 2-3 board representatives. The board also appoints up to 4 Member-at-Large Directors and up to 2 Community Directors to the board. The board members serve one year terms, and they typically meet once per month (usually the second Tuesday of the month at 4:30 pm) to talk about projects, policies, and possibilities. Our practice is to make board decisions using consensus process. We work with each other as peers who share the responsibility for what’s happening now and for what we plan to do next.			President	Training	Infosheet
9		BYLAWS				President	Training	Infosheet
10		GOVERNANCE POLICIES & PROCEDURES				Vice President	Training	Infosheet
11		GOVERNANCE POLICIES & PROCEDURES				Vice President	Training	Infosheet
12		ADMINISTRATIVE POLICIES & PROCEDURES				Secretary	Training	Infosheet
13		ADMINISTRATIVE POLICIES & PROCEDURES				Secretary	Training	Infosheet
14		MEMBERSHIP POLICIES & PROCEDURES				Treasurer	Training	Infosheet
15		MEMBERSHIP POLICIES & PROCEDURES				Treasurer	Training	Infosheet
16		STAFF POLICIES & PROCEDURES	Orientation Packet	Orientation Slideshow	Meeting Notes	Maintenance	Training	Infosheet
17		STAFF POLICIES & PROCEDURES	BOARD MEMBER REEPONSIBILITIES 1). Attend board meetings consistently for a one year term. 2). Make decisions in the best interest of the collective of co-ops (not just your co-op) 3). Tell your co-op about big board decisions and projects, and ask for feedback 4). Relay feedback from your co-op to the board (or appropriate committees) 5). Inform yourselves outside of meeting, through discussion in meeting, and vote based on your best assessment of the information you have at the time you’re voting 6). Ensure follow-through with board decisions and policies 7). Mentor new board members			Maintenance	Training	Infosheet
18		PAYMENT PLAN POLICY				Conflict Resolution	Training	Infosheet
19		ANTI-DISCRIMINATION & ANTI-HARRASSMENT POLICY				Conflict Resolution	Training	Infosheet
20		ANTI-DISCRIMINATION & ANTI-HARRASSMENT POLICY				Land Stewardship		Infosheet
21		MEMBER-OWNER MANUAL				Land Stewardship		Infosheet
22		CAMPUS CO-OPS HANDBOOK
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1	COMMITTEES & ACTION TEAMS
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6	--------> AGENDAS & NOTES <--------
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10	COMMITTEES
11	COMMITTEES
12	GOVERNANCE COMMITTEE	FINANCE COMMITTEE	COMMUNI- CATIONS COMMITTEE	MAINTENANCE COMMITTEE	APPLICANT COORDINATING COMMITTEE	CONFLICT RESOLUTION COMMITTEE	LAND STEWARDSHIP COMMITTEE	ALUMNI & FUNDRAISING COMMITTEE
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15	The Governance Committee ensures that there are clearly defined roles and responsibilities for staff, the board, and residents. The committee will carry out tasks and special projects related to personnel, legal agreements, and policies and procedures.	The Finance Committee creates financial policies and agreements that strive to balance SCHA’s financial stability with financial accessibility for low-income co-opers. This includes writing an annual budget, drafting and revising financial policies, reviewing custom payment plans and rent assistance requests and implementing affordability projects.	The Communications Committee facilitates and strengthens communication processes within SCHA and develops systems for increasing institutional memory, centering accountability and action, and supporting member participation. CommComm’s projects include member orientations, anti-oppression educational programming, networking with other co-ops and organizations, the SCHA website, and updating outreach materials.	The Maintenance Committee facilitates the participation of co-opers in passing inspections and maintaining SCHA homes and grounds so that residents feel physically safe and comfortable. The committee collaborates with and supports the work of SCHA staff.	The Applicant Coordinating Committee facilitates the applicant process through collaborative outreach for all co-ops and member education about fair housing and inclusive space. The committee remains active in Basic Operations Plan mode and organizes fall orientation for all SCHA co-opers.	The Conflict Resolution Committee facilitates conflict resolution skill development among co-opers, develops systems for conflict resolution, and offers mediation services. Conflict Resolution Committee’s projects include skillshares, facilitated workshops, community resource creation, and mediation.	The Land Stewardship Committee centralizes the management of SCHA’s landscaping project priorities in accordance with the organization’s values and goals to: 1) cultivate ecological awareness and sustainable relationships between people and land; 2) ensure the fulfillment of fire safety requirements and landscaping agreements in our neighborhoods ; and 3) foster experiential education opportunities in collaboration with the Sustainable Living and Learning Communities (SLLC) and larger UC Davis community.	The Alumni & Fundraising Committee complements other commitee work by recommending and implementing actions that encourage departing SCHA members to stay connected engaged with the organization as informal ambassadors to (1) further SCHA’s future fundraising endeavors and (2) develop valuable new partnerships with other community organizations. As the only SCHA committee that regularly includes alumni, the Committee will serve as a powerful forum for shopping out new fundraising opportunities and ideas. The Committee will serve a key role in strategically planning SCHA’s fundraising and alumni engagement efforts by bridging the gap between current and former co-opers on an ongoing basis. The Committee itself serves as SCHA’s first ongoing opportunity for alumni engagement, as well as a valuable resource for the entire organization given the experiences and accomplishments of SCHA’s former members.
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26	CHARTER
27	TEASER VIDEO			CHARTER
28				TEASER VIDEO
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31					TEASER VIDEO	CHARTER
32						TEASER VIDEO
33		CHARTER
34		TEASER VIDEO
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39			TEASER VIDEO					CHARTER
40							CHARTER	TEASER VIDEO
41							TEASER VIDEO


1	MEETINGS
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6	"HOUSE" MEETINGS	ANNUAL MEETING
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11	MEETING GUIDE	SLIDESHOWS & NOTES
12	MEETING GUIDE	SLIDESHOWS & NOTES
13	This guide serves as a template for co-ops to build their meeting structure out of. By no means must you follow all the items in this document if your co-op chooses to do something else. This is a compilation of useful tools that some houses use and can be modified or dismissed for each co-op's unique structure that works for them.	2015	Minutes	Annual Report
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15		2017	Minutes
16		2018	Notes 1, 2, 3	Financial Report
17		2019	Notes	Member Census Slideshow
18		2020	Chat Box	Member Census Slideshow
19	MINUTES TEMPLATE	2021
20	MINUTES TEMPLATE	2022	Minutes	Programme
21	It's very important that we keep careful records of our meetings. This template can help you make sure you record all necessary information in a way that is organized and easy to reference. Just "duplicate" the document to start your own minutes.
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26	ACCESSIBLE MEETINGS
27	ACCESSIBLE MEETINGS
28	When people’s basic needs aren’t met, it’s hard for them to be mentally present in meeting. The facilitator can also be thought of as the meeting host who makes sure that people are physically comfortable and able to meet their basic needs during meeting. Creating the space for people’s basic needs to be met sets the tone for cooperation.
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35	HOW TO FACILITATE AN EMOTIONAL MEETING
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1	FINANCE
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6	Rent	Sliding Scale		Payment Plans	Emergency Rent Assistance	First Month's Rent Assistance
7	Rent	Sliding Scale		Payment Plans	Emergency Rent Assistance	First Month's Rent Assistance
8	Rent is due on the 1st of the month and considered late after the 5th. You’ll receive an email invoice from Intuit Quickbooks and can pay your rent online with a bank account transfer. If you need to find a different way to pay rent, or need assistance generally, please email april@schadavis.org.	SCHA has a voluntary sliding scale rent program where voluntary rent increases people pay each month are used to provide rent reductions to people who need to pay less the next month. For example, one person pays $100 more than their monthly rent in September and two people get $50 rent reductions in October. People can change their responses to the sliding scale survey at any time by following the link in their survey response receipt or just submitting a new response. Sliding scale is typically calculated by the 20th of the month for the following month’s invoices.		A Standard Payment Plan (SPP) can spread payments over two months and are not made for more than the amount held as their security deposit. Signed by a staff member and the co-oper. A Custom Payment Plan (CPP) can spread payments over more than two months, but not beyond the end of the lease term. Sometimes custom payment plans are made for more than the amount held as someone’s security deposit, with Finance Committee approval. Sometimes this happens when someone starts a new job and they’re waiting for their first paycheck, for example. Email april@schadavis.org to set up a payment plan.	SCHA budgets each year for Emergency Rent Assistance (ERA) in addition to up to $500 per quarter of late fees are added to this fund at the end of each fiscal quarter. Emergency Rent Assistance applications are reviewed and voted on by the Finance Committee. Sometimes there are more funding requests than there are funds and the committee has to determine how to prioritize funding applicants.	First Month’s Rent Assistance is available for co-opers who are new to SCHA co-ops, or who are returning to SCHA after having moved out, and who are having difficulty covering the costs of their first month (security deposit, board deposit, and first month’s rent). SCHA budgets a small amount for FMRA, but the fund grows when departing co-opers choose to donate some or all of their security deposits to the fund or when someone over the income limit is paying over-income fees into the fund.
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19		Financial Solidarity Survey			ERA Application	FMRA Application
20		Financial Solidarity Survey			ERA Application	FMRA Application
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22	Helpful Documents		House Bookkeeping Workshop
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1	COMMUNICATIONS
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6	SCHA NEWSLETTER					ANTI-OPPRESSION & SOCIAL JUSTICE WORKSHOPS	RESOURCES
7	SCHA NEWSLETTER						RESOURCES
8	2020	Dec					anti-oppression	facilitation
9	2021	Feb	Mar	May	June		NASCO: An ally's guide to fostering anti-oppression in housing cooperatives, collectives and democratic communities	NASCO: Designated Meeting Roles
10	2021	Dec						Facilitation Games
11	2022					NASCO SHARED RESOURCE LIBRARY		Facilitation Techniques
12							NASCO: Allyship Packet	Group Facilitation Primer
13	INTERNSHIPS						NASCO: Anti-oppression Action Camp Packet	Fist to Five Activity
14	INTERNSHIPS						NASCO: Anti-oppression Action Camp Packet	Four Roles of a Facilitator
15	Student Guide to Internship Credit					A.O.R.T.A. RESOURCE LIBRARY	A guide to resolving Discrimination and Harrassment events within your co-op	NASCO: Positive Group Roles
16								Assessing Level of Agreement
17							consensus	Five Principles of Facilitation
18							Consensus Decision Making	Meeting Formats
19	WESTCO						NASCO: Why / How We Use Consensus	Ground Rules
20	WESTCO						communication	Humor and Facilitation
21							Calling Each Other Out	The Meaning of Facilitation
22							Categories of Defensive and Supportive Communication	When Upset Arises During a Meeting
23							Categories of Defensive and Supportive Communication	The Tyranny of Structurelessness
24							Nonviolent Communication
25							Tips for Hard Conversations


1	CONFLICT RESOLUTION
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6	SKILLS DEVELOPMENT	SUSTAINED DIALOGUE	IN IT TOGETHER	ABOLITIONIST TOOLBOX
7	SKILLS DEVELOPMENT	SUSTAINED DIALOGUE	IN IT TOGETHER	ABOLITIONIST TOOLBOX
8	Fight, Flight or Opportunity?	HOW TO USE DIALOGUE GUIDES	A Framework for Conflict Transformation In Movement-Building Groups	Everyday Resources for a Punishment-Free World
9	Fight, Flight or Opportunity?	HOW TO USE DIALOGUE GUIDES		Everyday Resources for a Punishment-Free World
10	Forming a Conflict Resolution Group	Ableism		Self Accountability & Movement Building
11	Forming a Conflict Resolution Group	Ageism	1. Introduction	Restorative Justice Circles at Home
12	Reflection, Feedback & Third Party Support	Culture of Sexual Assault	2. Our Assumptions	Fumbling Towards Repair
13	Reflection, Feedback & Third Party Support	Education Elitism	3. Common Sources of Conflict	Two Sides of Justice
14	Working on Issues With Someone	Environmental Justice	4. Diagnostic Tool Questions	Against Punishment
15	Working on Issues With Someone	Gender 101	5. Stories	Turning Towards Each Other
16	How to Facilitate an Emotional Meeting	Hate Crimes	6. Grounding Agreements	Criminalizing Survival
17	How to Facilitate an Emotional Meeting	Homophobia & Heterosexism	7. Creating the Container	Get in Formation
18		Identity Based Humor	8. Tools for Conflict Transformation	Restorative Conversations
19	Confrontation Training	Immigration	9. Practitioners Who Can Help	Cosmic Possibilities
20	Confrontation Training	Intercultural Competency	10. Appendix: Diagtostic Tool	Loving Justice
21	Facilitation Guide	Interfaith	FULL WORKBOOK PDF	Rape Culture Intervention
22	Workbook	Intersectionality	FULL WORKBOOK PDF	Who's Security Is It Anyway?
23		Islamophobia		Shrouded in Silence
24	Mediation Training	Mental Health	"SO YOU'RE READY TO CHOOSE LOVE"
25	Mediation Training	Political Correctness
26	Facilitation Guide	Race 101
27	Workbook	Race 201	Free Conflict Resolution Workbook
28		Racism 301
29	COMMUNICATION STYLES	Segregated Social Spaces
30	COMMUNICATION STYLES	Social Class
31		Stereotypes
32		White Privilege


1	MAINTENANCE
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6	If you are experiencing a life threatening emergency, please dial 911… if not, then please take the time to review the materials on the pages below or communicate with your Maintenance Committee Rep.	NEED MAINTENANCE?	FLOW CHART (click for enlarged)
7		NEED MAINTENANCE?	FLOW CHART (click for enlarged)
8		Before you address a maintenance problem here are some things you should consider. First is the Maintenance Flowchart which outlines the entire maintenance process, answering questions like when to get maintenance committee involved and when to get staff involved. The other resource is Major vs. Minor Maintenance Chart which will help you understand what kind labor and funds will be allocated for your project. With these two resources you can address your issue in the most efficient way. If you still have questions ask your maintenance rep.
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13	In SCHA, the residents take on the maintenance required to keep our spaces running safely and efficiently. Maintenance Committee oversees the work done on all seven properties. Committee reps communicate with the committee chair and staff about their maintenance needs and plan accordingly. The committee shares knowledge and encourages everyone to learn maintenance skills; for large and potentially dangerous jobs the committee will coordinate with staff to get a contractor. Being able to do maintenance is having the ability to be in control of your space, it empowers people to fight ableism and accommodate their needs. It is a form of mutual aid, a form of defense and a form of sustainability. Sharing the knowledge, tools and materials is pivotal to a safe and prospering community.
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21			MAJOR vs MINOR (click for enlarged)
22		Maintenance Resources	MAJOR vs MINOR (click for enlarged)
23		Maintenance Resources
24		Topics include: Utility/infrastructure info, Accessibility, Inspections, Sustainability, Emergency Prep, Kitchen Safety, Waste Management, Tools, and more!
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27	Appliances & Manuals
28	Appliances & Manuals
29		Maintenance F. A. Q.
30		Maintenance F. A. Q.
31		Topics include: Toilets, Doors, Water Heaters, Outlets, Pests, Fridge, Stove/Oven, Keypads, Internet, Lighting, Breakers, Soundproofing, Thermpstats, and more!
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1	APPLICANT
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6	FAIR HOUSING & INTENTIONAL SPACE	ORIENTATION		OUTREACH MATERIALS
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10	SCHA Workshop Slideshow	2020	2021	2020-2021 (link)	2021-2022 (link)
11	SCHA Workshop Slideshow
12	NASCO Fair Housing Workshop (video)
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1	LAND STEWARDSHIP
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6	LAND STEWARDSHIP PLANS
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9	Domes	Tri Co-ops
10	Domes	Tri Co-ops