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5 | THIS SPACE IS A WORK-IN-PROGRESS AND WILL CONTINUOUSLY BE UPDATED. WHAT INFORMATION WOULD YOU LIKE TO SEE ADDED? | ||||||||||||||||||||||||
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1 | GOVERNANCE | ||||||||||||||||||||||||||||||
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6 | DOCUMENTS | BOARD OF DIRECTORS | OFFICER RESPONSIBILITIES | ||||||||||||||||||||||||||||
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8 | SCHA is governed by our documents. We review and update these documents regularly. They allow us to honor the work of previous co-opers as we help to prepare future co-opers to take hold of the wheel. The Articles of Incorporation and the Bylaws are our founding documents. The Bylaws guide the Board's actions and decisions. Our Policies & Procedures guide the work we do every day. The Member-Owner Manual is a new document and a work-in-progress. The Campus Co-ops Handbook has important information for Tri Co-ops and Domes members regarding UC Davis policies & procedures. More documents to be added !! | ARTICLES OF INCORPORATION | The Board of Directors is SCHA's primary governing body. Each co-op house elects one representative to the board, and the Domies elect 2-3 board representatives. The board also appoints up to 4 Member-at-Large Directors and up to 2 Community Directors to the board. The board members serve one year terms, and they typically meet once per month (usually the second Tuesday of the month at 4:30 pm) to talk about projects, policies, and possibilities. Our practice is to make board decisions using consensus process. We work with each other as peers who share the responsibility for what’s happening now and for what we plan to do next. | ||||||||||||||||||||||||||||
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10 | GOVERNANCE POLICIES & PROCEDURES | ||||||||||||||||||||||||||||||
11 | President | ||||||||||||||||||||||||||||||
12 | ADMINISTRATIVE POLICIES & PROCEDURES | ||||||||||||||||||||||||||||||
13 | Vice President | ||||||||||||||||||||||||||||||
14 | MEMBERSHIP POLICIES & PROCEDURES | ||||||||||||||||||||||||||||||
15 | Orientation Packet | Orientation Slideshow | Meeting Notes | Secretary | |||||||||||||||||||||||||||
16 | STAFF POLICIES & PROCEDURES | BOARD MEMBER REEPONSIBILITIES 1). Attend board meetings consistently for a one year term. 2). Make decisions in the best interest of the collective of co-ops (not just your co-op) 3). Tell your co-op about big board decisions and projects, and ask for feedback 4). Relay feedback from your co-op to the board (or appropriate committees) 5). Inform yourselves outside of meeting, through discussion in meeting, and vote based on your best assessment of the information you have at the time you’re voting 6). Ensure follow-through with board decisions and policies 7). Mentor new board members | |||||||||||||||||||||||||||||
17 | Treasurer | ||||||||||||||||||||||||||||||
18 | PAYMENT PLAN POLICY | ||||||||||||||||||||||||||||||
19 | ANTI-DISCRIMINATION & ANTI-HARRASSMENT POLICY | Maintenance Officer | |||||||||||||||||||||||||||||
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21 | MEMBER-OWNER MANUAL | Conflict Resolution Chair | |||||||||||||||||||||||||||||
22 | CAMPUS CO-OPS HANDBOOK |
1 | COMMITTEES & ACTION TEAMS | ||||||||||||||||||||||||||||
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6 | COMMITTEES | ||||||||||||||||||||||||||||
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8 | GOVERNANCE COMMITTEE | FINANCE COMMITTEE | COMMUNICATIONS COMMITTEE | MAINTENANCE COMMITTEE | APPLICANT COORDINATING COMMITTEE | CONFLICT RESOLUTION COMMITTEE | LAND STEWARDSHIP COMMITTEE | ||||||||||||||||||||||
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11 | The Governance Committee ensures that there are clearly defined roles and responsibilities for staff, the board, and residents. The committee will carry out tasks and special projects related to personnel, legal agreements, and policies and procedures. | The Finance Committee creates financial policies and agreements that strive to balance SCHA’s financial stability with financial accessibility for low-income co-opers. This includes writing an annual budget, drafting and revising financial policies, reviewing custom payment plans and rent assistance requests and implementing affordability projects. | The Communications Committee facilitates and strengthens communication processes within SCHA and develops systems for increasing institutional memory, centering accountability and action, and supporting member participation. CommComm’s projects include member orientations, anti-oppression educational programming, networking with other co-ops and organizations, the SCHA website, and updating outreach materials. | The Maintenance Committee facilitates the participation of co-opers in passing inspections and maintaining SCHA homes and grounds so that residents feel physically safe and comfortable. The committee collaborates with and supports the work of SCHA staff. | The Applicant Coordinating Committee facilitates the applicant process through collaborative outreach for all co-ops and member education about fair housing and inclusive space. The committee remains active in Basic Operations Plan mode and organizes fall orientation for all SCHA co-opers. | The Conflict Resolution Committee facilitates conflict resolution skill development among co-opers, develops systems for conflict resolution, and offers mediation services. Conflict Resolution Committee’s projects include skillshares, facilitated workshops, community resource creation, and mediation. | The Land Stewardship Committee centralizes the management of SCHA’s landscaping project priorities in accordance with the organization’s values and goals to: 1) cultivate ecological awareness and sustainable relationships between people and land; 2) ensure the fulfillment of fire safety requirements and landscaping agreements in our neighborhoods ; and 3) foster experiential education opportunities in collaboration with the Sustainable Living and Learning Communities (SLLC) and larger UC Davis community. | ||||||||||||||||||||||
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21 | TEASER VIDEO | TEASER VIDEO | CHARTER | ||||||||||||||||||||||||||
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29 | ACTION TEAMS | TEASER VIDEO | |||||||||||||||||||||||||||
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31 | COVID ACTION TEAM | MEMBER ENGAGEMENT ACTION TEAM | |||||||||||||||||||||||||||
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34 | The COVID Action Team works to maintain SCHA-wide protocols and best practices that keep us as safe as we can be. CAT reps implement protocols and monitor systems at their individual co-op level. | The Member Engagement Action Team has been working to review and improve individual co-op and organizations labor systems to help facilitate positive member engagement, support equitable distribution of labor, focus on accessibility, and much more! | |||||||||||||||||||||||||||
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1 | MEETINGS | |||||||||||||||||||||||||||||||
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6 | "HOUSE" MEETINGS | MEETING GUIDE | MINUTES TEMPLATE | ACCESSIBLE MEETINGS | HOW TO FACILITATE AN EMOTIONAL MEETING | |||||||||||||||||||||||||||
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8 | This guide serves as a template for co-ops to build their meeting structure out of. By no means must you follow all the items in this document if your co-op chooses to do something else. This is a compilation of useful tools that some houses use and can be modified or dismissed for each co-op's unique structure that works for them. | It's very important that we keep careful records of our meetings. This template can help you make sure you record all necessary information in a way that is organized and easy to reference. Just "duplicate" the document to start your own minutes. | When people’s basic needs aren’t met, it’s hard for them to be mentally present in meeting. The facilitator can also be thought of as the meeting host who makes sure that people are physically comfortable and able to meet their basic needs during meeting. Creating the space for people’s basic needs to be met sets the tone for cooperation. | |||||||||||||||||||||||||||||
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15 | ANNUAL MEETING | |||||||||||||||||||||||||||||||
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1 | FINANCE | ||||||||||||||||||||||||
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6 | Rent | Sliding Scale | Payment Plans | Emergency Rent Assistance | First Month's Rent Assistance | ||||||||||||||||||||
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8 | Rent is due on the 1st of the month and considered late after the 5th. You’ll receive an email invoice from Intuit Quickbooks and can pay your rent online with a bank account transfer. If you need to find a different way to pay rent, or need assistance generally, please email april@schadavis.org. | SCHA has a voluntary sliding scale rent program where voluntary rent increases people pay each month are used to provide rent reductions to people who need to pay less the next month. For example, one person pays $100 more than their monthly rent in September and two people get $50 rent reductions in October. People can change their responses to the sliding scale survey at any time by following the link in their survey response receipt or just submitting a new response. Sliding scale is typically calculated by the 20th of the month for the following month’s invoices. | A Standard Payment Plan (SPP) can spread payments over two months and are not made for more than the amount held as their security deposit. Signed by a staff member and the co-oper. A Custom Payment Plan (CPP) can spread payments over more than two months, but not beyond the end of the lease term. Sometimes custom payment plans are made for more than the amount held as someone’s security deposit, with Finance Committee approval. Sometimes this happens when someone starts a new job and they’re waiting for their first paycheck, for example. Email april@schadavis.org to set up a payment plan. | SCHA budgets each year for Emergency Rent Assistance (ERA) in addition to up to $500 per quarter of late fees are added to this fund at the end of each fiscal quarter. Emergency Rent Assistance applications are reviewed and voted on by the Finance Committee. Sometimes there are more funding requests than there are funds and the committee has to determine how to prioritize funding applicants. | First Month’s Rent Assistance is available for co-opers who are new to SCHA co-ops and who are having difficulty covering the costs of their first month (security deposit, board deposit, and first month’s rent). SCHA budgets a small amount for FMRA, but the fund grows when departing co-opers choose to donate some or all of their security deposits to the fund or when someone over the income limit is paying over-income fees into the fund. | ||||||||||||||||||||
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1 | COMMUNICATIONS | ||||||||||||||||||||||||
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6 | ANTI-OPPRESSION & SOCIAL JUSTICE WORKSHOPS | NEWSLETTER | INTERNSHIPS | NASCO SHARED RESOURCE LIBRARY | |||||||||||||||||||||
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8 | 2020 | Dec | Student Guide to Internship Credit | ||||||||||||||||||||||
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1 | CONFLICT RES. & WELLNESS | ||||||||||||||||||||||||
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6 | If you are experiencing a life threatening emergency, please dial 911… if not, then please take the time to review the materials on the pages below or communicate with your Maintenance Committee Rep. | NEED MAINTENANCE? | FLOW CHART (click for enlarged) | ||||||||||||||||||||||
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8 | Before you address a maintenance problem here are some things you should consider. First is the Maintenance Flowchart which outlines the entire maintenance process, answering questions like when to get maintenance committee involved and when to get staff involved. The other resource is Major vs. Minor Maintenance Chart which will help you understand what kind labor and funds will be allocated for your project. With these two resources you can address your issue in the most efficient way. If you still have questions ask your maintenance rep. | ||||||||||||||||||||||||
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13 | In SCHA, the residents take on the maintenance required to keep our spaces running safely and efficiently. Maintenance Committee oversees the work done on all seven properties. Committee reps communicate with the committee chair and staff about their maintenance needs and plan accordingly. The committee shares knowledge and encourages everyone to learn maintenance skills; for large and potentially dangerous jobs the committee will coordinate with staff to get a contractor. Being able to do maintenance is having the ability to be in control of your space, it empowers people to fight ableism and accommodate their needs. It is a form of mutual aid, a form of defense and a form of sustainability. Sharing the knowledge, tools and materials is pivotal to a safe and prospering community. | ||||||||||||||||||||||||
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24 | Topics include: Utility/infrastructure info, Accessibility, Inspections, Sustainability, Emergency Prep, Kitchen Safety, Waste Management, Tools, and more! | ||||||||||||||||||||||||
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27 | Appliances & Manuals | ||||||||||||||||||||||||
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29 | Maintenance F. A. Q. | ||||||||||||||||||||||||
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31 | Topics include: Toilets, Doors, Water Heaters, Outlets, Pests, Fridge, Stove/Oven, Keypads, Internet, Lighting, Breakers, Soundproofing, Thermpstats, and more! | ||||||||||||||||||||||||
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1 | APPLICANT | ||||||||||||||||||||||||
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6 | FAIR HOUSING & INTENTIONAL SPACE WORKSHOP | ORIENTATION | OUTREACH MATERIALS | ||||||||||||||||||||||
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10 | Slideshow | 2020 | 2020-2021 (link) | 2021-2022 (link) | |||||||||||||||||||||
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6 | LANDSCAPE MANAGEMENT PLANS | ||||||||||||||||||||||||
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9 | Domes | Tri Co-ops | |||||||||||||||||||||||
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