SCHA MEMBER RESOURCES - Google Drive


1		SCHA MEMBER RESOURCES
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5		THIS SPACE IS A WORK-IN-PROGRESS AND WILL CONTINUOUSLY BE UPDATED. WHAT INFORMATION WOULD YOU LIKE TO SEE ADDED?
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1	COVID-19
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6	ACTION PLAN	UC DAVIS RESOURCES				NEW & RETURNING HOUSEMATES SURVEY
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9		Campus Ready				SUNWISE	J STREET
10	BEST PRACTICES	Testing on Campus				CORNER	DOMES
11		Testing for Community				DSC	PIERCE
12		Dashboard				AG
13		Resources Map
14	PRESENTATION SLIDE SHOW					SHORT TERM RETURNING SURVEY FOR ALL CURRENT CO-OPS
15		YOLO COUNTY RESOURCES
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18	POSITIVE COVID TEST RESOURCE LINKS	Daily Briefing				WEEKLY MONITORING MEETING FORM
19		Testing Info
20		Dashboard
21	CDC - Isolate if you are sick
22	CDC - What to do if you are sick	CDC Guides		Shared or Congregate Housing		VACCINE INFO
23	CDC - Caring for someone sick at home			Shared or Congregate Housing		VACCINE INFO
24	CDC - Households living in close quarters			Food	In Home Services or Repairs	Yolo County	CDC
25	CDC - When you can be around others after you had or likely had COVID-19	When Someone is Sick	Running Essential Errands			Yolo County	CDC
26			Running Essential Errands			Register @ myturn.ca.gov
27	Yolo County - Isolation and quarantine toolkit		Personal and Social Activities			Register @ myturn.ca.gov
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29		TRAVEL RISK BY COUNTY
30		TRAVEL RISK BY COUNTY
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1	GOVERNANCE
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6	DOCUMENTS		BOARD OF DIRECTORS			OFFICER RESPONSIBILITIES
7	DOCUMENTS		BOARD OF DIRECTORS
8	SCHA is governed by our documents. We review and update these documents regularly. They allow us to honor the work of previous co-opers as we help to prepare future co-opers to take hold of the wheel. The Articles of Incorporation and the Bylaws are our founding documents. The Bylaws guide the Board's actions and decisions. Our Policies & Procedures guide the work we do every day. The Member-Owner Manual is a new document and a work-in-progress. The Campus Co-ops Handbook has important information for Tri Co-ops and Domes members regarding UC Davis policies & procedures. More documents to be added !!	ARTICLES OF INCORPORATION	The Board of Directors is SCHA's primary governing body. Each co-op house elects one representative to the board, and the Domies elect 2-3 board representatives. The board also appoints up to 4 Member-at-Large Directors and up to 2 Community Directors to the board. The board members serve one year terms, and they typically meet once per month (usually the second Tuesday of the month at 4:30 pm) to talk about projects, policies, and possibilities. Our practice is to make board decisions using consensus process. We work with each other as peers who share the responsibility for what’s happening now and for what we plan to do next.
9		BYLAWS
10		GOVERNANCE POLICIES & PROCEDURES
11		GOVERNANCE POLICIES & PROCEDURES				President
12		ADMINISTRATIVE POLICIES & PROCEDURES				President
13		ADMINISTRATIVE POLICIES & PROCEDURES				Vice President
14		MEMBERSHIP POLICIES & PROCEDURES				Vice President
15		MEMBERSHIP POLICIES & PROCEDURES	Orientation Packet	Orientation Slideshow	Meeting Notes	Secretary
16		STAFF POLICIES & PROCEDURES	BOARD MEMBER REEPONSIBILITIES 1). Attend board meetings consistently for a one year term. 2). Make decisions in the best interest of the collective of co-ops (not just your co-op) 3). Tell your co-op about big board decisions and projects, and ask for feedback 4). Relay feedback from your co-op to the board (or appropriate committees) 5). Inform yourselves outside of meeting, through discussion in meeting, and vote based on your best assessment of the information you have at the time you’re voting 6). Ensure follow-through with board decisions and policies 7). Mentor new board members			Secretary
17		STAFF POLICIES & PROCEDURES				Treasurer
18		PAYMENT PLAN POLICY				Treasurer
19		ANTI-DISCRIMINATION & ANTI-HARRASSMENT POLICY				Maintenance Officer
20		ANTI-DISCRIMINATION & ANTI-HARRASSMENT POLICY				Maintenance Officer
21		MEMBER-OWNER MANUAL				Conflict Resolution Chair
22		CAMPUS CO-OPS HANDBOOK				Conflict Resolution Chair


1	COMMITTEES & ACTION TEAMS
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6	COMMITTEES
7	COMMITTEES
8	GOVERNANCE COMMITTEE	FINANCE COMMITTEE		COMMUNICATIONS COMMITTEE	MAINTENANCE COMMITTEE	APPLICANT COORDINATING COMMITTEE	CONFLICT RESOLUTION COMMITTEE	LAND STEWARDSHIP COMMITTEE
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11	The Governance Committee ensures that there are clearly defined roles and responsibilities for staff, the board, and residents. The committee will carry out tasks and special projects related to personnel, legal agreements, and policies and procedures.	The Finance Committee creates financial policies and agreements that strive to balance SCHA’s financial stability with financial accessibility for low-income co-opers. This includes writing an annual budget, drafting and revising financial policies, reviewing custom payment plans and rent assistance requests and implementing affordability projects.		The Communications Committee facilitates and strengthens communication processes within SCHA and develops systems for increasing institutional memory, centering accountability and action, and supporting member participation. CommComm’s projects include member orientations, anti-oppression educational programming, networking with other co-ops and organizations, the SCHA website, and updating outreach materials.	The Maintenance Committee facilitates the participation of co-opers in passing inspections and maintaining SCHA homes and grounds so that residents feel physically safe and comfortable. The committee collaborates with and supports the work of SCHA staff.	The Applicant Coordinating Committee facilitates the applicant process through collaborative outreach for all co-ops and member education about fair housing and inclusive space. The committee remains active in Basic Operations Plan mode and organizes fall orientation for all SCHA co-opers.	The Conflict Resolution Committee facilitates conflict resolution skill development among co-opers, develops systems for conflict resolution, and offers mediation services. Conflict Resolution Committee’s projects include skillshares, facilitated workshops, community resource creation, and mediation.	The Land Stewardship Committee centralizes the management of SCHA’s landscaping project priorities in accordance with the organization’s values and goals to: 1) cultivate ecological awareness and sustainable relationships between people and land; 2) ensure the fulfillment of fire safety requirements and landscaping agreements in our neighborhoods ; and 3) foster experiential education opportunities in collaboration with the Sustainable Living and Learning Communities (SLLC) and larger UC Davis community.
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20	CHARTER				CHARTER
21	TEASER VIDEO				TEASER VIDEO	CHARTER
22		CHARTER				TEASER VIDEO	CHARTER
23		TEASER VIDEO					TEASER VIDEO
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26				CHARTER
27				TEASER VIDEO
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29	ACTION TEAMS							TEASER VIDEO
30	ACTION TEAMS
31	COVID ACTION TEAM		MEMBER ENGAGEMENT ACTION TEAM
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34	The COVID Action Team works to maintain SCHA-wide protocols and best practices that keep us as safe as we can be. CAT reps implement protocols and monitor systems at their individual co-op level.		The Member Engagement Action Team has been working to review and improve individual co-op and organizations labor systems to help facilitate positive member engagement, support equitable distribution of labor, focus on accessibility, and much more!
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1	MEETINGS
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6	"HOUSE" MEETINGS	MEETING GUIDE	MINUTES TEMPLATE	ACCESSIBLE MEETINGS	HOW TO FACILITATE AN EMOTIONAL MEETING
7		MEETING GUIDE	MINUTES TEMPLATE	ACCESSIBLE MEETINGS
8		This guide serves as a template for co-ops to build their meeting structure out of. By no means must you follow all the items in this document if your co-op chooses to do something else. This is a compilation of useful tools that some houses use and can be modified or dismissed for each co-op's unique structure that works for them.	It's very important that we keep careful records of our meetings. This template can help you make sure you record all necessary information in a way that is organized and easy to reference. Just "duplicate" the document to start your own minutes.	When people’s basic needs aren’t met, it’s hard for them to be mentally present in meeting. The facilitator can also be thought of as the meeting host who makes sure that people are physically comfortable and able to meet their basic needs during meeting. Creating the space for people’s basic needs to be met sets the tone for cooperation.
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15	ANNUAL MEETING
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1	FINANCE
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6	Rent	Sliding Scale		Payment Plans	Emergency Rent Assistance	First Month's Rent Assistance
7	Rent	Sliding Scale		Payment Plans	Emergency Rent Assistance	First Month's Rent Assistance
8	Rent is due on the 1st of the month and considered late after the 5th. You’ll receive an email invoice from Intuit Quickbooks and can pay your rent online with a bank account transfer. If you need to find a different way to pay rent, or need assistance generally, please email april@schadavis.org.	SCHA has a voluntary sliding scale rent program where voluntary rent increases people pay each month are used to provide rent reductions to people who need to pay less the next month. For example, one person pays $100 more than their monthly rent in September and two people get $50 rent reductions in October. People can change their responses to the sliding scale survey at any time by following the link in their survey response receipt or just submitting a new response. Sliding scale is typically calculated by the 20th of the month for the following month’s invoices.		A Standard Payment Plan (SPP) can spread payments over two months and are not made for more than the amount held as their security deposit. Signed by a staff member and the co-oper. A Custom Payment Plan (CPP) can spread payments over more than two months, but not beyond the end of the lease term. Sometimes custom payment plans are made for more than the amount held as someone’s security deposit, with Finance Committee approval. Sometimes this happens when someone starts a new job and they’re waiting for their first paycheck, for example. Email april@schadavis.org to set up a payment plan.	SCHA budgets each year for Emergency Rent Assistance (ERA) in addition to up to $500 per quarter of late fees are added to this fund at the end of each fiscal quarter. Emergency Rent Assistance applications are reviewed and voted on by the Finance Committee. Sometimes there are more funding requests than there are funds and the committee has to determine how to prioritize funding applicants.	First Month’s Rent Assistance is available for co-opers who are new to SCHA co-ops and who are having difficulty covering the costs of their first month (security deposit, board deposit, and first month’s rent). SCHA budgets a small amount for FMRA, but the fund grows when departing co-opers choose to donate some or all of their security deposits to the fund or when someone over the income limit is paying over-income fees into the fund.
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16					ERA Application
17					ERA Application	FMRA Application
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19		Financial Solidarity Survey
20		Financial Solidarity Survey
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22	Helpful Documents		Intro to Bookkeeping
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1	COMMUNICATIONS
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6	ANTI-OPPRESSION & SOCIAL JUSTICE WORKSHOPS	NEWSLETTER		INTERNSHIPS	NASCO SHARED RESOURCE LIBRARY
7		NEWSLETTER		INTERNSHIPS
8		2020	Dec	Student Guide to Internship Credit
9		2021	Feb
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11					WESTCO
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13					A.O.R.T.A. RESOURCE LIBRARY
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1		CONFLICT RES. & WELLNESS
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1	MAINTENANCE
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6	If you are experiencing a life threatening emergency, please dial 911… if not, then please take the time to review the materials on the pages below or communicate with your Maintenance Committee Rep.	NEED MAINTENANCE?	FLOW CHART (click for enlarged)
7		NEED MAINTENANCE?	FLOW CHART (click for enlarged)
8		Before you address a maintenance problem here are some things you should consider. First is the Maintenance Flowchart which outlines the entire maintenance process, answering questions like when to get maintenance committee involved and when to get staff involved. The other resource is Major vs. Minor Maintenance Chart which will help you understand what kind labor and funds will be allocated for your project. With these two resources you can address your issue in the most efficient way. If you still have questions ask your maintenance rep.
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13	In SCHA, the residents take on the maintenance required to keep our spaces running safely and efficiently. Maintenance Committee oversees the work done on all seven properties. Committee reps communicate with the committee chair and staff about their maintenance needs and plan accordingly. The committee shares knowledge and encourages everyone to learn maintenance skills; for large and potentially dangerous jobs the committee will coordinate with staff to get a contractor. Being able to do maintenance is having the ability to be in control of your space, it empowers people to fight ableism and accommodate their needs. It is a form of mutual aid, a form of defense and a form of sustainability. Sharing the knowledge, tools and materials is pivotal to a safe and prospering community.
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21			MAJOR vs MINOR (click for enlarged)
22		Maintenance Resources	MAJOR vs MINOR (click for enlarged)
23		Maintenance Resources
24		Topics include: Utility/infrastructure info, Accessibility, Inspections, Sustainability, Emergency Prep, Kitchen Safety, Waste Management, Tools, and more!
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27	Appliances & Manuals
28	Appliances & Manuals
29		Maintenance F. A. Q.
30		Maintenance F. A. Q.
31		Topics include: Toilets, Doors, Water Heaters, Outlets, Pests, Fridge, Stove/Oven, Keypads, Internet, Lighting, Breakers, Soundproofing, Thermpstats, and more!
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1	APPLICANT
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6	FAIR HOUSING & INTENTIONAL SPACE WORKSHOP	ORIENTATION	OUTREACH MATERIALS
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10	Slideshow	2020	2020-2021 (link)	2021-2022 (link)
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1	GROUNDS & GARDEN
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6	LANDSCAPE MANAGEMENT PLANS
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9	Domes	Tri Co-ops
10	Domes	Tri Co-ops