ESEA Launchpad Year at a Glance (LIVE)


1	About this Tool
2	This tool is intended to provide local administrators of ESSA grant programs a one-stop checklist of tasks and timelines for the programs included in the Consolidated Application: Title I, Part A; Title I, Part D; Title II, Part A; Title III, Part A; Title IV, Part A; and Title V, Part B. Items are marked as either required or best practice along with links to additional resources. Space is provided for users to mark when a task has been completed. Note that many activities are common across multiple programs, such as Consolidated Application submission and fiscal reporting procedures. This tool is designed so that administrators of individual programs can use each program as a stand-alone list, but it is possible for administrators of multiple programs to combine lists as applicable. Printable PDF versions of this tool can be found on row 1 of each tab and at the bottom of the ESEA Launchpad. For a downloadable excel file of this tool, click here.
3	Tabs
4	All tasks are sorted onto different tabs by applicable Title program. Some tabs will have duplicate tasks if they apply to multiple Title programs. The "All Tasks" tab lists every task on this tool without duplication. This would be especially useful for smaller LEAs or administrators that oversee all Title programs.
5	Key
6	Seasons Ongoing: Review often or at least each season to monitor progress and completion. Fall: August, September, October; Winter: November, December, January; Spring: February; March, April Summer: May, June, July
7	Updated:	1/17/22
8	CDE staff, please contact adeboye-sullivan_c@cde.state.co.us with any recommended updates or changes.


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Create and regularly monitor Schoolwide Plans to identify the needs of students and staff in Title I, Part A schools that do or will run a schoolwide program to ensure all students are provided opportunities to meet Colorado Academic (CAS) and Colorado English Language Proficiency (CELP) Standards.	Ongoing	Required						Title I, Part A Schoolwide Programs Webpage			Section 1114 (b)(6) Section 4106(d) (Comprehensive Needs Assessment)
6		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
7		Consult with parents in Title I, Part A schools regarding activities to be conducted with the parent involvement set aside. LEAs that have a Title I, Part A allocation of $500,000 or more must use at least 1% of Title I, Part A to support Family and Community Engagement practices.	Ongoing	Required						Parent and Family Engagement Webpage	Family, School, Community Engagement Practices		Section 1116(c)
8		Continually identify and progress monitor student needs and align supports and services in all Title I, Part A programs.	Ongoing	Required						Title I, Part A Schoolwide Programs Webpage	Title I, Part A Targeted Assistance Programs Webpage	COMTSS	Section 1115(b)(2)(G)(iii) Section 1114(b)(3)
9		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
10		Identification of English learners must be made within 30 days of the beginning of the school year, including Home Language Survey, W-APT/WIDA Screener, and a BOE to confirm language proficiency; after October 1, must be made within 15 days of enrollment	Ongoing	Required			Required			CLDE Identification Website	Dear Colleague Letter		34 C.F.R. § 100.4(b) (Comply with all requirements pursuant to Title VI) 28 C.F.R. § 42.105(a)(1) (States shall establish their own compliance standareds with regards to Title VI programs) Section 1111(b)(2)(G) (annually access ELs)
11		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
12		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
13		Parent notifications are sent. [e.g., Parents Right to Know - Teacher Qualifications, Notice to Parents of English Learners (sent no later than 30 days after enrollment; within 15 days after Oct. 1), Testing Transparency, 4-Week Rule letter]	Ongoing	Required			Required			Parent Notification Requirement Webpage	Sample Parents Right to Know Letter	Sample 4-Week Rule Letter	Section 1112(e)(1)(A-B) (Right to Know) Section 1112(e)(3)(A) (EL Parent Notification) Section 1112(e)(2)(A-B) (Testing Transparency) Section 1112(e)(1)(B)(ii) (Right to Know, 4 week rule)
14		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
15		Prepare for Annual Count and CSPR data collection.	Summer; Fall		CDE Recommendation					Title I, Part D Website			Section 1431(a)
16		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
17		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
18		Attend the ELD Program Requirements training offered by the Office of Culturally and Linguistically Diverse Education	Fall				CDE Recommendation			Professional Learning Opportunities Webpage
19		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
20		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
21		Prepare and submit October Count data through Data Pipeline.	Fall	Required		Required	Required		Required	Data Pipeline Snapshots - Student October Webpage			Section 5231(a)(1)
22		Provide training/technical assistance, as appropriate, to sub-grantees on the annual count and CSPR data collections.	Fall		CDE Recommendation					Title I, Part D Annual Count Presentation	Title I, Part D CSPR Presentation		https://neglected-delinquent.ed.gov/resource/instructional-guide-reporting-title-i-part-d-data-cspr-sy-2016-17
23		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
24		Review Title I School List to ensure schools are accurately listed. If status of any school is listed incorrectly, contact CDE to have this corrected.	Fall	CDE Recommendation						Title I School List Webage
25		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
26		The district and each Title I school should develop and disseminate the district and school level Title I Parent and Family Engagement Policy, including the Title I school-parent compact. Policy must be developed in partnership with parents.	Fall	Required						Parent and Family Engagement Webpage			1116(a) (District policy) 1116(b) (School Policy) 1116(c) (Policy Involvement) 1116(d) (School-compact: Shared Responsibilities)
27		Empowering Action for School Improvement (EASI) Application becomes available. Districts with identified CS/TS/ATS schools may apply for additional funding to support improvement efforts. (due in December)	Fall	CDE Recommendation						Empowering Action for School Improvement (EASI) Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
28		Submission of Unified Improvement Plan for schools identified as Comprehensive Support and Improvement (CS) and/or Priority Improvement and Turnaround. (due in October)	Fall	Required						ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage			§ 1111(d)(1)(B)(v)
29		If Title I, Part A carryover from previous school year is greater than 15%, complete the waiver request and submit to grants fiscal.	Fall	Required						Title I, Part A Website			Section 421(b)
30		Once RLIS allocations are available, update the Consolidated Application through the Post-Award Revision process to budget Rural Low-Income School (RLIS) funds.	Fall; Winter						Required	State and Federal Grants Allocations Webpage	Post-Award Revisions Webpage	Consolidated Application Webpage
31		Submit staff counts for TLCC survey.	Fall; Winter	CDE Recommendation		CDE Recommendation				TLCC Survey Website
32		District Report Cards distributed and posted on the district's website.	Winter	Required									§ 1112(e)(1)(B)(i)
33		Submit CSPR Data to CDE.	Winter		Required			Required					Title I, Part ID Section 1431(a) Title IV: Section 4106(e)(2)(F)
34		Verify and submit annual neglected and delinquent count data to CDE.	Winter	Required	Required					Title I, Part D: Neglected, Delinquent, and At-Risk Youth			Title I, Part A: Section 1124(c)(1)(B) Title I, Part D Non-Regulatory Gudiance - State Agency: A-1, Local Educational Agency: L-1
35		If notified by CDE, LEAs submit demonstration of Comparability using alternative calculators.	Winter	Required						Title I, Comparability Webpage			Section 1118(c)
36		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
37		ACCESS for ELLs Assessment Window - All students designated as NEP/LEP, including students with parent refusals for services, must be assessed.	Winter; Spring	Required			Required			English Language Proficiency Assessment Webpage	Redesignation and Exiting Students Webpage		3116 (b)(2)(A), 1111(b)(2)(G), 1111(c)(4)(A)(ii)
38		Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman using the NPS Consultation Form. Note: If the non-public school has not identified students as English learners and would like to participate in the Title III, Part A program, support the school through the identification process in the upcoming school year.	Winter; Spring	Required		Required	Required	Required		Equitable Services in Non-Public Schools Webpage	Equitable Services under Title VIII		Section 8501(a-c), Section 1117(b)(1) Title IV: Section 4106(e)(2)(B)
39		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
40		Attend trainings on Equitable Distribution of Teachers (EDT) data analysis to help build a plan that addresses any gaps.	Winter; Spring	CDE Recommendation		CDE Recommendation				EDT Website
41		Teaching and Learning Conditions Colorado (TLCC) Survey is opened. District works with schools to encourage staff caompletion of the survey. The survey data can be useful for identifying areas of need to be addressed with Title II funds.	Winter; Spring	CDE Recommendation		CDE Recommendation		CDE Recommendation		Teaching and Learning Conditions Survey
42		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
43		Coordinate with early childhood centers to plan transition of pre-school students to Title I, Part A schools.	Spring	Required			Required						Section 1119(a-b) Section 3121(b)(D)
44		Declare participation in Community Eligibility Provision to School Nutrition, if applicable. CEP is an optional poverty measure used for serving Title I schools.	Spring	Required						Provisional Programs Webpage	USDA CEP Webpage		7 CFR 245.9(f)(4)
45		Evaluate English learner redesignation status including ELs with disabilities.	Spring				Required			CDE EL Redesignation Guidance			Section 3111 (b) (A)
46		Have LEA budget discussions that include staff assignments to ensure compliance with Title I, Part A comparability and EDT requirements for the following school year.	Spring	CDE Recommendation						Comparability Website	EDT Planning Guide
47		Plan and collaborate with local neglected or delinquent facilities to plan activities for Consolidated Application, if applicable.	Spring		Required					Title I, Part D Neglected and Delinquent Webpage			Title I, Part D: Section 1425
48		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
49		Eligible LEAs apply for the Small Rural School Achievement (SRSA) Grant on Grants.gov.	Spring						Required	SRSA Website
50		USDE releases Small, Rural Achievement (SRSA) Grant awards to LEAs.	Spring						Required	Grants.Gov			5212(c)
51		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
52		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
53		CDE disseminates Equitable Distribution of Teachers (EDT) results. Districts with identified gaps in equitable access to educators work to develop a plan with stakeholders. Districts with medium or large EDT gaps submit educator equity plan in Consolidated Application. Districts must consider how Title II funds can address EDT gaps.	Summer	Required		Required				EDT Webpage	EDT Planning Guidance		Section 1111(g)(1)(B)
54		CDE releases Rural Low-Income School (RLIS) Grant awards through Consolidated Application.	Summer						Required	RLIS Grant
55		If allocation methodology has changed in the distribution of state and local funds, the LEA must review and update supplement, not supplant policies and procedures then submit the SNS assurance form.	Summer	Required						Supplement, Not Supplant for Title 1, Part A under ESSA Webpage			Section 1118(b)
56		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Create and regularly monitor Schoolwide Plans to identify the needs of students and staff in Title I, Part A schools that do or will run a schoolwide program to ensure all students are provided opportunities to meet Colorado Academic (CAS) and Colorado English Language Proficiency (CELP) Standards.	Ongoing	Required						Title I, Part A Schoolwide Programs Webpage			Section 1114 (b)(6) Section 4106(d) (Comprehensive Needs Assessment)
6		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
7		Consult with parents in Title I, Part A schools regarding activities to be conducted with the parent involvement set aside. LEAs that have a Title I, Part A allocation of $500,000 or more must use at least 1% of Title I, Part A to support Family and Community Engagement practices.	Ongoing	Required						Parent and Family Engagement Webpage	Family, School, Community Engagement Practices		Section 1116(c)
8		Continually identify and progress monitor student needs and align supports and services in all Title I, Part A programs.	Ongoing	Required						Title I, Part A Schoolwide Programs Webpage	Title I, Part A Targeted Assistance Programs Webpage	COMTSS	Section 1115(b)(2)(G)(iii) Section 1114(b)(3)
9		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
10		Identification of English learners must be made within 30 days of the beginning of the school year, including Home Language Survey, W-APT/WIDA Screener, and a BOE to confirm language proficiency; after October 1, must be made within 15 days of enrollment	Ongoing	Required			Required			CLDE Identification Website	Dear Colleague Letter		34 C.F.R. § 100.4(b) (Comply with all requirements pursuant to Title VI) 28 C.F.R. § 42.105(a)(1) (States shall establish their own compliance standareds with regards to Title VI programs) Section 1111(b)(2)(G) (annually access ELs)
11		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
12		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
13		Parent notifications are sent. [e.g., Parents Right to Know - Teacher Qualifications, Notice to Parents of English Learners (sent no later than 30 days after enrollment; within 15 days after Oct. 1), Testing Transparency, 4-Week Rule letter]	Ongoing	Required			Required			Parent Notification Requirement Webpage	Sample Parents Right to Know Letter	Sample 4-Week Rule Letter	Section 1112(e)(1)(A-B) (Right to Know) Section 1112(e)(3)(A) (EL Parent Notification) Section 1112(e)(2)(A-B) (Testing Transparency) Section 1112(e)(1)(B)(ii) (Right to Know, 4 week rule)
14		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
15		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
16		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
17		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
18		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
19		Prepare and submit October Count data through Data Pipeline.	Fall	Required		Required	Required		Required	Data Pipeline Snapshots - Student October Webpage			Section 5231(a)(1)
20		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
21		Review Title I School List to ensure schools are accurately listed. If status of any school is listed incorrectly, contact CDE to have this corrected.	Fall	CDE Recommendation						Title I School List Webage
22		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
23		The district and each Title I school should develop and disseminate the district and school level Title I Parent and Family Engagement Policy, including the Title I school-parent compact. Policy must be developed in partnership with parents.	Fall	Required						Parent and Family Engagement Webpage			1116(a) (District policy) 1116(b) (School Policy) 1116(c) (Policy Involvement) 1116(d) (School-compact: Shared Responsibilities)
24		Empowering Action for School Improvement (EASI) Application becomes available. Districts with identified CS/TS/ATS schools may apply for additional funding to support improvement efforts. (due in December)	Fall	CDE Recommendation						Empowering Action for School Improvement (EASI) Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
25		Submission of Unified Improvement Plan for schools identified as Comprehensive Support and Improvement (CS) and/or Priority Improvement and Turnaround. (due in October)	Fall	Required						ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage			§ 1111(d)(1)(B)(v)
26		If Title I, Part A carryover from previous school year is greater than 15%, complete the waiver request and submit to grants fiscal.	Fall	Required						Title I, Part A Website			Section 421(b)
27		Submit staff counts for TLCC survey.	Fall; Winter	CDE Recommendation		CDE Recommendation				TLCC Survey Website
28		District Report Cards distributed and posted on the district's website.	Winter	Required									§ 1112(e)(1)(B)(i)
29		Verify and submit annual neglected and delinquent count data to CDE.	Winter	Required	Required					Title I, Part D: Neglected, Delinquent, and At-Risk Youth			Title I, Part A: Section 1124(c)(1)(B) Title I, Part D Non-Regulatory Gudiance - State Agency: A-1, Local Educational Agency: L-1
30		If notified by CDE, LEAs submit demonstration of Comparability using alternative calculators.	Winter	Required						Title I, Comparability Webpage			Section 1118(c)
31		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
32		ACCESS for ELLs Assessment Window - All students designated as NEP/LEP, including students with parent refusals for services, must be assessed.	Winter; Spring	Required			Required			English Language Proficiency Assessment Webpage	Redesignation and Exiting Students Webpage		3116 (b)(2)(A), 1111(b)(2)(G), 1111(c)(4)(A)(ii)
33		Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman using the NPS Consultation Form. Note: If the non-public school has not identified students as English learners and would like to participate in the Title III, Part A program, support the school through the identification process in the upcoming school year.	Winter; Spring	Required		Required	Required	Required		Equitable Services in Non-Public Schools Webpage	Equitable Services under Title VIII		Section 8501(a-c), Section 1117(b)(1) Title IV: Section 4106(e)(2)(B)
34		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
35		Attend trainings on Equitable Distribution of Teachers (EDT) data analysis to help build a plan that addresses any gaps.	Winter; Spring	CDE Recommendation		CDE Recommendation				EDT Website
36		Teaching and Learning Conditions Colorado (TLCC) Survey is opened. District works with schools to encourage staff caompletion of the survey. The survey data can be useful for identifying areas of need to be addressed with Title II funds.	Winter; Spring	CDE Recommendation		CDE Recommendation		CDE Recommendation		Teaching and Learning Conditions Survey
37		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
38		Coordinate with early childhood centers to plan transition of pre-school students to Title I, Part A schools.	Spring	Required			Required						Section 1119(a-b) Section 3121(b)(D)
39		Declare participation in Community Eligibility Provision to School Nutrition, if applicable. CEP is an optional poverty measure used for serving Title I schools.	Spring	Required						Provisional Programs Webpage	USDA CEP Webpage		7 CFR 245.9(f)(4)
40		Have LEA budget discussions that include staff assignments to ensure compliance with Title I, Part A comparability and EDT requirements for the following school year.	Spring	CDE Recommendation						Comparability Website	EDT Planning Guide
41		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
42		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
43		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
44		CDE disseminates Equitable Distribution of Teachers (EDT) results. Districts with identified gaps in equitable access to educators work to develop a plan with stakeholders. Districts with medium or large EDT gaps submit educator equity plan in Consolidated Application. Districts must consider how Title II funds can address EDT gaps.	Summer	Required		Required				EDT Webpage	EDT Planning Guidance		Section 1111(g)(1)(B)
45		If allocation methodology has changed in the distribution of state and local funds, the LEA must review and update supplement, not supplant policies and procedures then submit the SNS assurance form.	Summer	Required						Supplement, Not Supplant for Title 1, Part A under ESSA Webpage			Section 1118(b)
46		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
6		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
7		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
8		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
9		Prepare for Annual Count and CSPR data collection.	Summer; Fall		CDE Recommendation					Title I, Part D Website			Section 1431(a)
10		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
11		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
12		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
13		Provide training/technical assistance, as appropriate, to sub-grantees on the annual count and CSPR data collections.	Fall		CDE Recommendation					Title I, Part D Annual Count Presentation	Title I, Part D CSPR Presentation		https://neglected-delinquent.ed.gov/resource/instructional-guide-reporting-title-i-part-d-data-cspr-sy-2016-17
14		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
15		Submit CSPR Data to CDE.	Winter		Required			Required					Title I, Part ID Section 1431(a) Title IV: Section 4106(e)(2)(F)
16		Verify and submit annual neglected and delinquent count data to CDE.	Winter	Required	Required					Title I, Part D: Neglected, Delinquent, and At-Risk Youth			Title I, Part A: Section 1124(c)(1)(B) Title I, Part D Non-Regulatory Gudiance - State Agency: A-1, Local Educational Agency: L-1
17		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
18		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
19		Plan and collaborate with local neglected or delinquent facilities to plan activities for Consolidated Application, if applicable.	Spring		Required					Title I, Part D Neglected and Delinquent Webpage			Title I, Part D: Section 1425
20		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
21		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
22		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
6		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
7		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
8		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
9		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
10		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
11		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
12		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
13		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
14		Prepare and submit October Count data through Data Pipeline.	Fall	Required		Required	Required		Required	Data Pipeline Snapshots - Student October Webpage			Section 5231(a)(1)
15		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
16		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
17		Submit staff counts for TLCC survey.	Fall; Winter	CDE Recommendation		CDE Recommendation				TLCC Survey Website
18		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
19		Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman using the NPS Consultation Form. Note: If the non-public school has not identified students as English learners and would like to participate in the Title III, Part A program, support the school through the identification process in the upcoming school year.	Winter; Spring	Required		Required	Required	Required		Equitable Services in Non-Public Schools Webpage	Equitable Services under Title VIII		Section 8501(a-c), Section 1117(b)(1) Title IV: Section 4106(e)(2)(B)
20		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
21		Attend trainings on Equitable Distribution of Teachers (EDT) data analysis to help build a plan that addresses any gaps.	Winter; Spring	CDE Recommendation		CDE Recommendation				EDT Website
22		Teaching and Learning Conditions Colorado (TLCC) Survey is opened. District works with schools to encourage staff caompletion of the survey. The survey data can be useful for identifying areas of need to be addressed with Title II funds.	Winter; Spring	CDE Recommendation		CDE Recommendation		CDE Recommendation		Teaching and Learning Conditions Survey
23		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
24		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
25		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
26		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
27		CDE disseminates Equitable Distribution of Teachers (EDT) results. Districts with identified gaps in equitable access to educators work to develop a plan with stakeholders. Districts with medium or large EDT gaps submit educator equity plan in Consolidated Application. Districts must consider how Title II funds can address EDT gaps.	Summer	Required		Required				EDT Webpage	EDT Planning Guidance		Section 1111(g)(1)(B)
28		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
6		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
7		Identification of English learners must be made within 30 days of the beginning of the school year, including Home Language Survey, W-APT/WIDA Screener, and a BOE to confirm language proficiency; after October 1, must be made within 15 days of enrollment	Ongoing	Required			Required			CLDE Identification Website	Dear Colleague Letter		34 C.F.R. § 100.4(b) (Comply with all requirements pursuant to Title VI) 28 C.F.R. § 42.105(a)(1) (States shall establish their own compliance standareds with regards to Title VI programs) Section 1111(b)(2)(G) (annually access ELs)
8		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
9		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
10		Parent notifications are sent. [e.g., Parents Right to Know - Teacher Qualifications, Notice to Parents of English Learners (sent no later than 30 days after enrollment; within 15 days after Oct. 1), Testing Transparency, 4-Week Rule letter]	Ongoing	Required			Required			Parent Notification Requirement Webpage	Sample Parents Right to Know Letter	Sample 4-Week Rule Letter	Section 1112(e)(1)(A-B) (Right to Know) Section 1112(e)(3)(A) (EL Parent Notification) Section 1112(e)(2)(A-B) (Testing Transparency) Section 1112(e)(1)(B)(ii) (Right to Know, 4 week rule)
11		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
12		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
13		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
14		Attend the ELD Program Requirements training offered by the Office of Culturally and Linguistically Diverse Education	Fall				CDE Recommendation			Professional Learning Opportunities Webpage
15		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
16		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
17		Prepare and submit October Count data through Data Pipeline.	Fall	Required		Required	Required		Required	Data Pipeline Snapshots - Student October Webpage			Section 5231(a)(1)
18		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
19		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
20		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
21		ACCESS for ELLs Assessment Window - All students designated as NEP/LEP, including students with parent refusals for services, must be assessed.	Winter; Spring	Required			Required			English Language Proficiency Assessment Webpage	Redesignation and Exiting Students Webpage		3116 (b)(2)(A), 1111(b)(2)(G), 1111(c)(4)(A)(ii)
22		Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman using the NPS Consultation Form. Note: If the non-public school has not identified students as English learners and would like to participate in the Title III, Part A program, support the school through the identification process in the upcoming school year.	Winter; Spring	Required		Required	Required	Required		Equitable Services in Non-Public Schools Webpage	Equitable Services under Title VIII		Section 8501(a-c), Section 1117(b)(1) Title IV: Section 4106(e)(2)(B)
23		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
24		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
25		Coordinate with early childhood centers to plan transition of pre-school students to Title I, Part A schools.	Spring	Required			Required						Section 1119(a-b) Section 3121(b)(D)
26		Evaluate English learner redesignation status including ELs with disabilities.	Spring				Required			CDE EL Redesignation Guidance			Section 3111 (b) (A)
27		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
28		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
29		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
30		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
6		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
7		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
8		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
9		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
10		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
11		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
12		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
13		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
14		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
15		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
16		Submit CSPR Data to CDE.	Winter		Required			Required					Title I, Part ID Section 1431(a) Title IV: Section 4106(e)(2)(F)
17		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
18		Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman using the NPS Consultation Form. Note: If the non-public school has not identified students as English learners and would like to participate in the Title III, Part A program, support the school through the identification process in the upcoming school year.	Winter; Spring	Required		Required	Required	Required		Equitable Services in Non-Public Schools Webpage	Equitable Services under Title VIII		Section 8501(a-c), Section 1117(b)(1) Title IV: Section 4106(e)(2)(B)
19		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
20		Teaching and Learning Conditions Colorado (TLCC) Survey is opened. District works with schools to encourage staff caompletion of the survey. The survey data can be useful for identifying areas of need to be addressed with Title II funds.	Winter; Spring	CDE Recommendation		CDE Recommendation		CDE Recommendation		Teaching and Learning Conditions Survey
21		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
22		Preliminary ESEA allocations available for following school year. Update any plans or draft budgets with posted allocation amounts prior to planning and submission of the Consolidated Application.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation		ESSA Allocations and Fiscal Files Webpage
23		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
24		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
25		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage


1		For a printable PDF of this tab, click HERE.	Updated:	1/17/22
2	Task Complete	Task	Season	Title I, Part A	Title I, Part D	Title II, Part A	Title III, Part A	Title IV, Part A	Title V, Part B	Resource 1	Resource 2	Resource 3	Where is it found in statute or other guidance?

3		Attend CDE Regional/Virtual Network Meetings and weekly ESEA Office Hours.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Regional Network Meetings Webpage
4		Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in schools and the district that may be served with ESEA funds.	Ongoing	Required	Required	Required	Required	Required	Required	Comprehensive Needs Assessment Webpage	Needs Assessment Guidebook	Title IV, Part A Needs Assessment Tool	Section 4106(d) (Comprehensive Needs Assessment) Title I, Part C, Section 1306 (a) (Comprehensive Needs Assessment)
5		Consult with new Charter schools regarding the ESEA funds the school may be eligible to receive during the first year of operation of the school or a year in which the school's enrollment expands significantly.	Ongoing	Required		Required	Required	Required	Required				C.R.S 22-30.5-112.1(3)(c)(6)
6		District program staff meets with business manager to conduct a budget to actual review on a regular basis to ensure that approved activities are occurring and funds are being drawn down.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grant Distribution Reports			2 C.F.R. 200.302(a) (Track funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award)
7		Periodically submit Request for Funds to Grants Fiscal (once final approval of application is granted)	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Request for Funds Forms Webpage
8		The District should evaluate the effectiveness of programs and/or strategies throught the use of data analyses in consulatation with stakeholders and make adjustments in the Consolidated Application.	Ongoing	Required	Required	Required	Required	Required	Required	Parent and Family Engagement Webpage	English Learners and Title III Non-Regulatory Guidance	Program Evaluation Trainings and Materials	Section 1116 (2)(D) (Evaluate Parent Engagement efforts) Section 1116 (2)(E) (Use evaluation findings to adjust programming) Section 3121(b)(2) (Every LEA receiving Title III to report on the activiteis conducted aned children served every 3 years) Section 1116 (1) (Conduct outreach and implement parent engagment programs) Section 1116 (e)(3)(C) (Building capacity for involvement) Title IV: Section 4106(e)(1)(E) Section 1431 (Title I, Part Program Evaluations)
9		Submit ESEA Consolidated Application Post Award Revisions based on ongoing progress monitoring and program adjustment through the online platform, if needed. Include any changes to District Contacts.	Ongoing	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Post-Award Revisions Webpage
10		Review and make modifications to Consolidated Application based on any CDE comments.	Summer; Fall	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage
11		AFR (Annual Financial Report) submitted through ConsApp (for the previous school year)	Fall	Required	Required	Required	Required	Required	Required	Grants Fiscal Webpage
12		Determine if adjustments need to be made to the Consolidated Application based on updated performance frameworks and identification of schools for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage		Title IV: Section 4106(e)(2)(A)
13		Last day to request reimbursement for grants that expired September 30.	Fall	Required	Required	Required	Required	Required	Required	Office of Grants Fiscal			Uniform Grants Guidance §200.343
14		Prepare and submit October Count data through Data Pipeline.	Fall	Required		Required	Required		Required	Data Pipeline Snapshots - Student October Webpage			Section 5231(a)(1)
15		Review and update ESEA personnel lists by building, in order to establish the Time & Effort logs that will need to be completed (monthly or semi-annual).	Fall	Required	Required	Required	Required	Required	Required				Time and Effort certifications are required under 2 CFR 200.430(a)-(f)
16		Revisit UIP to reflect changes in schools identified for comprehensive (CS) or targeted (TS) support and improvement.	Fall	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ESSA Methods and Criteria for Identfication of Schools for Support and Improvement Webpage
17		Once RLIS allocations are available, update the Consolidated Application through the Post-Award Revision process to budget Rural Low-Income School (RLIS) funds.	Fall; Winter						Required	State and Federal Grants Allocations Webpage	Post-Award Revisions Webpage	Consolidated Application Webpage
18		Grants Fiscal releases revised final Title Allocations. Make adjustments to budgets in the Consolidated Application, if neccesary.	Winter	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Grants Fiscal Allocations Webpage
19		Convene the ongoing stakeholder group to begin planning for the next ESEA Consolidated Application. Use available data (e.g., free and reduced lunch, other low-income data, or a combination of poverty indicators) to determine LEA Method of Serving and eligible schools for Title I, Part A services (for next school year).	Winter; Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Required	CDE Recommendation	Stakeholder Involvement Webpage			Title IV: Section 4106(c)
20		Attend Consolidated Application trainings.	Spring	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	ConsApp Training Center
21		Eligible LEAs apply for the Small Rural School Achievement (SRSA) Grant on Grants.gov.	Spring						Required	SRSA Website
22		USDE releases Small, Rural Achievement (SRSA) Grant awards to LEAs.	Spring						Required	Grants.Gov			5212(c)
23		Manually add new schools (including charters) that will be opening in the Fall using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application, if they are not already listed.	Summer	CDE Recommendation		CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	Consolidated Application Webpage	New School Code Request Form
24		Calculate amount of current year funds that will be left unspent (carryover) by June 30. Consider adding those carryover amounts into the Consolidated Application ARAC and fund sections.	Summer	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation	CDE Recommendation
25		CDE releases Rural Low-Income School (RLIS) Grant awards through Consolidated Application.	Summer						Required	RLIS Grant
26		Last date to submit Consolidated Application without an approved extension (June 30).	Summer	Required	Required	Required	Required	Required	Required	Consolidated Application Webpage