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CLIENT DETAILS SPECIFIC TRIP INFORMATION
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Passport details for each traveller - Copies of passport bio-data page(s)Purpose of travel - business, leisure, medical, etc
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Copy of visa if already at hand - needed to book flights to certain destinations.Departure address, city and country
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Frequent flyer detailsDeparture airport
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Health/ vaccine informationDestination city and country
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Destination address - if known at this state
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CLIENT PREFERENCESDeparture dates
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Travel route - if they were to go via specific cities/places each time they travelReturn dates
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The number of acceptable stopovers.Trip type, one way, return or multi city (which includes going from one city to the next)
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Airline of choice.
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Class - economy, business or first.COMPANY POLICY
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Travel times - afternoons, evenings or mornings.Travel Policy (if any)
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Seat - aisle, window or emergency exit. Front or back of the plane.
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Meals - vegan, kosher, etc.
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Meet and assist - whether they need it at the airport or not.
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Prefered departure or arrival airports - if there is more than one option, e.g Johannesburg has 2 international airports.
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Accommodation location - close to the meeting venue or within a specific neighbourhood.
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Accommodation type - For example, 3 stars, Airbnb, guesthouse, etc.
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Itinerary type - detailed by the hour or one that only shows key events each day
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