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1 | 2026-2027 Agenda Planning Calendar | |||||||||||||||||||||||
2 | 2026-2027 BOE Meeting Dates | |||||||||||||||||||||||
3 | 2026-2027 BOE Meeting Dates (Detailed Rationale) | |||||||||||||||||||||||
4 | Policy Governance (PG) Board of Education Policy Table of Contents | |||||||||||||||||||||||
5 | Timeline | Monitor ENDS (Staff) | Monitor ELs (Staff) | Monitor GPs (BOE) | Monitor BSRs (BOE-Superintendent) | Superintendent Reports | Board Development | Other Business | Consent Agenda Additions | Executive Session | Voice Events and Community/School Events | Spotlight (Staff/Buildings/Programs/Partners) | Cyclical /Other Considerations | Questions | ||||||||||
6 | JUL 23 Short Business Meeting and Retreat/Worksession | - Ends-3 – Economic (CTO^2) Approved MR/MRE - Ends-3 MR / MRE (Approval Date) | - Ballot Measure work, as applicable (Master Plan and Potential Bond/MLO) - - | - Role of the Board/Superintendent, Reflection and Planning: - BOE Goals (incl. Student Participation discussion) - Liaison Assignments - Future Year Spotlight Planning Discussion including purpose, desired outcomes, and timing (Schools, Programs, Volunteers, etc.) - SSD Legislative Platform for 26-27 SY - Voice Event Initial Planning (Part 1) - SCEA Facilitation Follow Up 2026-27 SY | - - - | - Required Board action for November election, if needed | - As we continue through the first 6yr round of 2yr staggered SBE standards review, we should anticipate more curriculum update presentations - Scheduling legislator visits requires longer lead-time to make sure they can attend - Ends-3 to be moved to Aug for 2027-28 SY | |||||||||||||||||
7 | AUG 13 27 | - EL-6 --Financial Planning and Budgeting (CFO) (Mtg 2) Approved MR/MRE - EL-6 MR / MRE (Approval Date) | - GP-1 -- Purpose of the Board (BOE VP) (Mtg 1) - GP-2 -- Board Job Description (BOE VP) (Mtg 1) - GP-3 – Governing Style (BOE VP) (Mtg 1) - GP-4 -- Board Officers, Committees and Liaison Roles (BOE VP) (Mtg 1) - GP-7 – Board Business Principles, Norms, and Operations (BOE VP) (Mtg 1) Approved MR/MRE - GP-1 MR / MRE (Approval Date) - GP-2 MR / MRE (Approval Date) - GP-3 MR / MRE (Approval Date) - GP-4 MR / MRE (Approval Date) - GP-7 MR / MRE (Approval Date) | - BSR-1 -- Governance Superintendent Connection (BOE VP) (Mtg 1) - BSR-2 -- Unity Of Control (BOE VP) (Mtg 1) - BSR-3 – Accountability of the Superintendent (BOE VP) (Mtg 1) - BSR-4 – Delegation to the Superintendent (BOE VP) (Mtg 1) - BSR-5 – Monitoring Superintendent Perf (BOE VP) (Mtg 1) Approved MR/MRE - BSR-1 MR (Approval Date) - BSR-2 MR (Approval Date) - BSR-3 MR (Approval Date) - BSR-4 MR (Approval Date) - BSR-5 MR (Approval Date) - Combined BSR-1 / BSR-2, BSR-3, BSR-4, BSR-5 MRE (Approval Date) | - Admin. Policy Update, 1 of 2 (Implications of 2026 Legislative Session and 2025 MRE Follow Up) (SI/BOE Asst) (Mtg 2) - Superintendent School Year Goals/Initiatives for 2026-27 (Mtg 2) - Ballot Measure work, as applicable (Discussion of Proposed Ballot Question(s)) | -Review CASB Delegate Assembly Resolutions/ Legislative Agenda (CASB Liaison) (Mtg 1) - Proposed SSD Legislative Agenda (CASB Liaison) (Mtg 1) - Refine Proposed SSD Legislative Agenda, if needed (CASB Liaison) (Mtg 2) - BOE Goal Implementation Plan (Mtg 1) - Introduction to Fair and Representative Governance Systems (Courageous CO) - Discuss/Finalize Current Year BOE Goal Implementation Plan (Mtg 1) - Annual Review of Communication Protocol (Mtg 1) - Voice Events Initial Planning Part 2 (Students, Staff, Community, etc.) (Mtg 1) | - Unaudited Prior Year Q4 BOE Budget Report (BOE Treas) (Mtg 2) - Designation of CASB Voting Delegate for the Current Year Delegate Assembly (CASB Liaison) - District Advisory Personnel Performance Evaluation Council (formerly 1338 Council) Update (CTO) (Mtg 2) -Legislator visit (House, Senate, SBE, Congress) (CASB Liaison) - Aug/Sept - - - - - - | - Back to School Events | TBD | - Timing for Student, Staff, and Community Voice events (and related debriefs) TBD. Will need to add to calendar - School, program, department, and "panel" Spotlight agenda items TBD. Will need to add to calendar - Update leave behinds (for Fall visits and early Legislative Session - post enrollment embargo) - BOE Goal Implementaion Plan TBD. May affect calendar. - SCEA and BOE Relationship Building work TBD | ||||||||||||||
8 | SEP 10 24 | - EL-3 -- Treatment of Students, Families, and Community (Mtg 1) Approved MR/MRE - EL-3 MR / MRE (Approval Date) | - Preliminary State Assessment Report (School Accreditation Status, Performance Framework, standardized testing results) (Pre UIP info – Academic/SEL) (CTO^2) (Mtg 1) -School Opening Update (SI) (Mtg 1) - LMC Update (CTO/SCEA) (Mtg 1) - Ballot Measure work, as applicable (Mtg 1, Mtg 2) - SSDLA Update (SSDLA/CTO) (Mtg 1) - Master Plan update, as applicable (Mtg 1, Mtg 2) - - | - CASB Regional Meeting Debrief and Delegate Assembly Debrief (CASB Liaison) (Mtg 2) - Hold : Fair and Representative Governance Systems, Session 1 (90 min) - - - | - Legislator visit (House, Senate, SBE, Congress) (CASB Liaison) - Aug/Sept - Present Superintendent Evaluation Process for current SY (Mtg 2) - - - - | - Required Board action for November election, if needed | -Colo School Finance Project Annual Conference | CEA Update Q1 (Mtg 1) - | ||||||||||||||||
9 | OCT 8 22 | - ENDS-1 -- Academic Success (CTO) (Mtg 1) Approved MR/MRE - ENDS-1 MR / MRE (Approval Date) | - EL-1 -- General Executive Limitations (SI) (Mtg 1) Approved MR/MRE - EL-1 MR / MRE (Approval Date) | - District Unified Improvement Plan (CTO^2) (Mtg 1) - DAC Feedback on District UIP (CTO^2) (Mtg 1) - Superintendent Goals and Initiatives Update (Mtg 1) - Preliminary Enrollment Update (CFO) (Mtg 2) - Master Plan update, as applicable (Mtg 1, Mtg 2) - Ballot Measure work, as applicable (Mtg 1, Mtg 2) - | - - - - - | - Finance Committee Membership Approval (CFO) (Mtg 1) - DAC Membership Approval (CTO^2) (Mtg 1) - District Advisory Personnel Performance Evaluation Council (formerly 1338 Council) Membership Approval (Mtg 1) | - Review Draft Summative Evaluation (BOE only) (Mtg 2) | TBD | BOE Self-Assessment Feedback to be collected this month to be ready for mid-November agenda item | |||||||||||||||
10 | NOV 5 18 (Wed) | - EL-4 -- Treatment of Staff and Volunteers (CTO) (Mtg 1) Approved MR/MRE - EL-4 MR / MRE (Approval Date) | - 1st Qtr Budget Update (CFO) (Mtg 2) -Master Plan update, as applicable (Mtg 1, Mtg 2) - - - - - | - Annual Board Self Assessment (GP-12) (BOE VP) (Mtg 2) - Onboarding Process Reflection and Proposed Updates (Freshman BOE members) (Mtg 2) - CASB Resolution Follow Up, if applicable (Mtg 2) - Annual Revoiew of Board Communication Protocol Follow-Up (Mtg 2) - Board Goal Check In (With Board Self Assessment) (Mtg 2) - CASB Annual Conference Planning (Mtg 2) - Hold : Fair and Representative Governance Systems, Session 2 (90 min) (Mtg 2) | - Finance Committee Annual Report (FC/CFO) (Mtg 1) - - - - Debrief Superintendent Evaluation Process (Mtg 1) - 1st Qtr BOE Discretionary Budget Report (BOE Treas) (Mtg 2) - - | - Superintendent Summative Evaluation (Mtg 1) | TBD | |||||||||||||||||
11 | DEC 3-5 CASB 10 Special 17 | - EL-5 -- Financial Administration (CFO) Approved MR / MRE - EL-5 MR / MRE (Approval Date) | - SSDLA Update (SSDLA/CTO) - Certify Mill Levy (CFO) (Special Mtg) - Approval of Budget Process for Future Year Budget (CFO) - SCEA Update (SCEA/CTO) - Accreditation Status Update (SI/CTO^2) - Ballot Measure work, as applicable - Presentation and Approval of Future Year Capital Projects (Fac/CFO) - Master Plan update, as applicable | - CASB Annual Conference (BOE) - CASB Annual Conference "End of Meeting Debrief" Process (BOE) - - - - - | - Acceptance of Audit Report (CFO/Auditor) (Before EL-5 MR) - - - - | - Preview of Accreditation Contract (Due 12/31) - Board Annual Self-Assessment - Board Goals Check In | - CEA Update Q2 | - Bond/MLO Election Considerations if question is called and voter approved-- Formation of Oversight Committee + periodic update schedule agenda items - BOE Background Check | ||||||||||||||||
12 | JAN 7 Retreat/Worksession 14 28 | - EL-2 -- Emergency Superintendent Succession (SI) (Mtg 1) Approved MR/MRE - EL-2 MR (Approval Date) | - 2nd Quarter Financial Report (CFO) (Mtg 2) - Revised Budget (CFO) (Mtg 2) - Funded Pupil Count Verification / Enrollment Update (CFO) (Mtg 2) - Master Plan update, as applicable (Mtg 1, Mtg 2) - Ballot Measure work, as applicable (Mtg 1, Mtg 2, Worksession/Retreat) - | - BOE Retreat / Worksession (TBD) - CASB Annual Conference Share-Out Reflection for BOE and Students (Mtg 1) - Preview Updates to Onboarding Handbook (Mtg 1) - Legislative Update (CASB Liaison) (Mtg 2) - - | - BOE 2nd Qtr Discretionary Budget Report (BOE Treas) (Mtg 2) - - | - World Affairs Challenge | - Board Appreciation Month - - | - Update leave behinds (for Fall visits and early Legislative Session - post enrollment embargo) | ||||||||||||||||
13 | FEB 11 | - EL-9 -- Communications and Support to the Board (DC) Approved MR/MRE - EL-9 MR (Approval Date) | - Curriculum Mid Cycle Update (CTO^2) - Administrative Policy Update, 2 of 2 (SI/BOE Asst) | - Legislative Update (CASB Liaison) - - - - - - | - Future School Year Calendar Review and Vote (2 Years Out) - - | - CASB Legislative Kick Off and Student Day at the Capitol' | TBD | |||||||||||||||||
14 | MAR 11 25 | - EL-10 -- Safety, Security, and Social-Emotional Wellness (DSS/DSS) (Mtg 1) Approved MR/MRE - EL-10 MR (Approval Date) | - All Curriculum Adoption/Materials Requests (CTO^2) (Mtg 2) - LMC Update (SCEA/CTO) - SSDLA Update (SSDLA/CTO) - Superintendent SY Goals/Initiatives Update (SI) (Mtg 1) - Ballot Measure work, as applicable (Mtg 1. Mtg 2) - Master Plan update, as applicable (Mtg 1, Mtg 2) | - Legislative Update (CASB Liaison) (Mtg 1, Mtg 2) - - - - | - - - - - - - | - EFS Trivia Night | - CEA Update Q3 (Mtg 1) | GP-11 feedback and MR report should be started now so report is ready for June | ||||||||||||||||
15 | APR 8 15 | - EL-8 -- Staff Compensation and Benefits (CTO) (Mtg 1) Approved MR/MRE EL-8 MR (Approval Date) | - GP-5 -- Investment in Governance (BOE VP) (Mtg 1) - GP-6 -- Agenda Planning Calendar (BOE VP) (Mtg 1) - GP-8 – Board Member Code of Conduct, Conflict of Interest, Financial Disclosure, Violation, and Vacancies (BOE VP) (Mtg 1) - GP-11 – Board Committees (BOE VP) (Mtg 1) - GP-12 – Monitoring Governance Process and Board-Superintendent Relationship Policies, Board Assessment Processes, and Policy Adoption/ Revision/Rescission Processes (BOE VP) (Mtg 1) Approved MR/MRE - GP-5 MR / MRE (Approval Date) - GP-6 MR / MRE (Approval Date) - GP-8 MR / MRE (Approval Date) - GP-11 MR / MRE (Approval Date) - GP-12 MR / MRE (Approval Date) | -Preliminary Future Year Budget (CFO) (Mtg 2 or Special) - Health Benefits Committee Recommendation (CFO) (Mtg 2 or Special) - DAC/Consejos de Familias/Finance Committee Recommendations (CFO) (Mtg 2 or Special) - Master Plan update, as applicable (Mtg 1, Mtg 2) - Ballot Measure work, as applicable (Mtg 1, Mtg 2) | - Legislative Update (CASB Liaison) (Mtg 1, Mtg 2) - BOE Meeting Dates (BOE VP) (Mtg 1) - BOE Goals Check-In (Mtg 1) - Reflection on Annual Planning Calendar (Mtg 1) | - BOE Discretionary Budget Priorities Discussion for Future Year (BOE Treas) (Mtg 1) | - Curriculum Adoption/Materials Requests - BOE Goals Check In (Mtg 2) | - Negotiation Parameters - SCEA (SI, BOE) (Mtg 2) - Review of draft formative evaluation and negotiation parameters - Sup (BOE only) (Mtg 2) | - Volunteer appreciaton week (4/18-4/24) - Local Scholarship Night - CMAS/PSAT/SAT testing window | TBD | - Unanticipated things start piling up about Apr/May, e.g., testimony/advocacy efforts during legislative session, negotiations, budget, etc - Volunteer Appreciation Week - mid-April (Committee breakfast?) | |||||||||||||
16 | MAY 13 27 | - 3rd Quarter Financial Report (CFO) (Mtg 1) - Proposed Future Year Budget (CFO) (Mtg 2 or Special) - Ballot Measure work, as applicable (Mtg 1, Mtg 2) - Master Plan update, as applicable (Mtg 1, Mtg 2) - - - - | - Legislative Update (CASB Liaison) (Mtg 1, Mtg 2 - SSD Legislative Resolutions, if applicable (CASB Liaison) (May/June) | -Future Year BOE Discretionary Budget Proposal (BOE Treas) (Mtg 1) -3rd Quarter BOE Discretionary Budget Update (BOE Treas) (Mtg 1) - Superintendent Evaluation Process Debrief (BOE) (Mtg 1) - Proposed Next Year DAC Charge to BOE, if needed (Mtg 2) - Proposed Next Year Finance Committee Charge to BOE, if needed (Mtg 2) - | - Superintendent Contract Ratification (Mtg 2) - - - - | Superintendent Formative Evaluation (Mtg 1) | - Graduations and End of Year Celebrations and Student Showcases | Staff Appreciation Month, Principals, Retiree Celebration | ||||||||||||||||
17 | JUN 3 10 24 - Special, if needed for Budget Approval | - Ends-2 – Personal (Grad Profile) (CTO^2) (Mtg 1) Approved MR/MRE - Ends-2 MR / MRE (Approval Date) | - EL-7 -- Asset Protection (CFO) (Mtg 1) Approved MR/MRE - EL-7 MR / MRE (Approval Date) | - GP-8 – Board Member Code of Conduct, Conflict of Interest, Financial Disclosure, Violation, and Vacancies (BOE VP) (Mtg 1) - GP-11 – Board Committees (BOE VP) (Mtg 1) Approved MR/MRE - GP-8 MR / MRE (Approval Date) - GP-11 MR / MRE (Approval Date) | - Public forum on Future Year Budget (CFO) (Mtg 1) - LMC Update (SCEA/CTO) (Mtg 1) - SSDLA Update (SSDLA/CTO) (Mtg 1) - Master Plan update, as applicable (Mtg 1, Mtg 2) - - - | - SSD Legislative Resolutions, if applicable (CASB Liaison) (May/June) - Present Future Year Annual Agenda Planning Calendar (Mtg 1) - Develop Future Year BOE Goals (Mtg 1) - Legislative Wrap Up if applicable (CASB Liaison) (Mtg 1) - - - - - | - BOE Liaison Assignments (Mtg 1) - Candidate Information Session (Mtg 2) - Future Year Spotlight Planning Discussions (Schools, Programs, Volunteers, etc.) - - - - | - Approval of Next Year DAC Charge (Mtg 1) - Approval of Next Year Finance Committee Charge (Mtg 1) - SCEA and SSDLA Agreement Ratification - Future Year Budget Adoption Resolution (Mtg 2 or Special) - Cash Flow Loan Program Resolution (Mtg 2 or Special) - Other Budget-related resolutions (Mtg 2 or Special) - Approval of BOE Goals (Mtg 2) | TBD | CEA Update Q4 (Mtg 1) | ||||||||||||||
18 | JULY 15 - Retreat / Worksession | - Master Plan update, as applicable - Ballot Measure work, as applicable | - Worksession / Retreat - - - - - - | - - - - | Future Year Agenda Planning Calendar (GP-6) | |||||||||||||||||||
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20 | Definitions Library and PG Document Templates | - | ||||||||||||||||||||||
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22 | Red font | New agenda item OR changes in date | ||||||||||||||||||||||
23 | Purple font | Existing agenda item that was moved to/from the approved GP-6 table | ||||||||||||||||||||||
24 | - | |||||||||||||||||||||||
25 | Responsible | Acronyms: | ||||||||||||||||||||||
26 | BOE | Board of Education | ||||||||||||||||||||||
27 | CRedhorse | CASB Liaison | Colorado Association of School Boards (CASB) Liaison who is a designated BOE member | |||||||||||||||||||||
28 | KDrake | CFO | Chief Financial Officer | |||||||||||||||||||||
29 | AVerzantvoort | CTO | Chief Talent Officer | |||||||||||||||||||||
30 | LCotsapas | CTO^2 | Chief Transformation Officer | |||||||||||||||||||||
31 | LCotsapas | DAC | District Accountability Committee | |||||||||||||||||||||
32 | RJaishankar | D&AC | Data and Assessment Coordinator | |||||||||||||||||||||
33 | KAnderson | DC | Director of Communication | |||||||||||||||||||||
34 | EClark | EDAPS | Exec Director of Academic & Personal Succes | |||||||||||||||||||||
35 | KDrake | FC | Finance Committee | |||||||||||||||||||||
36 | TByrd | SI | Superintendent | |||||||||||||||||||||
37 | BSmith | SSM | Safety and Security Manager | |||||||||||||||||||||
38 | CRedhorse | Pres | BOE President | |||||||||||||||||||||
39 | KDyer | VP | BOE Vice President | |||||||||||||||||||||
40 | GWesterberg | Sec | BOE Secretary | |||||||||||||||||||||
41 | JShapiro | Treas | BOE Treasurer | |||||||||||||||||||||
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