| A | B | C | D | E | F | G | H | I | J | K | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | MEMBERS & DIRECTORS | COMMITTEE | CLERK TO DO | |||||||||
2 | Local Governing | Governance | Curriculum | Performance | Equity | Finance, Audit, HR & Legal | Facilities & Risk | |||||
3 | MONTH | September | Review Committee membership Review Declarations of Interest | -Review Terms of Reference -Review Committee membership -Review Declarations of Interest | -Review Terms of Reference -Review Committee membership -Review Declarations of Interest | -Review Terms of Reference -Review Committee membership -Review Declarations of Interest -Review GCSE Outcomes | -Review Terms of Reference -Review Committee membership -Review Declarations of Interest -Consult on September 2024 Admissions arrangements (deadline 31st Jan) | -Monthly Management Reports -Review Terms of Reference -Review Committee membership -Review Declarations of Interest -Probation Window -Executive Performance Management -Support Staff Mid-Year PEP -Submit Public Sector Apprentice Targets | -Review Terms of Reference -Review Committee membership -Review Declarations of Interest | Issue summary docs for meeting 1 to include all items from September, October & November - especially ToR & Membership and Declaration of Interest Forms Set deadline for completed summary docs (3 weeks ahead of BoD meeting to allow 1 week chasing time for incompleted sections, take into account school holidays here) Add new summary doc to the Governance website under the relevant committee Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||
4 | October | -Update School & Trust Development Plans 4th Governance Committee Meeting 8am | -Secondary Admissions Applications Deadline -Attendance and on-roll overview report -Review training needs across the Trust -Produce Risk Assement evidence as required -Pupil Premium spend | -Monthly Management Reports -Autumn Pupil Census -Annual External Audit | Ensure all Committees that require it have booked in a meeting ahead of next month's BoD meeting Follow up on summary documents and chase up any gaps Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | |||||||
5 | November | Board of Directors at XP East 30th @ 8.00am | XP/XPE 17th 3.30pm Green Top 16th 8am Norton 16th 3.30pm Carcroft. 23rd 8am XPG 17th 8am Plover. 15th 8am | -Review & Update Pupil Premium Reports -Implement Invterventions Programme | -Monthly Management Reports -Annual External Audit -PE & Sports Premium Allocations Issued -Feedback on Executive PEPs -Annual Workforce Census | -Land & Buildings Collection | Chase up any gaps in Summary Documents Collect all Declaration of Interest Forms and update Interest log Issue completed summary docs at least 2 weeks ahead of the meeting (if during the holidays may need to be before) Issue confirmed meeting minutes within 2 weeks following the meeting Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | |||||
6 | December | TRUST AGM 14th @ 3pm | -Careers Provision Review | -Primary Admissions Applications Deadline -Secondary SEND Consultations issued | -Monthly Management Reports -Annual Accounts submission -Management Letter submission -Internal Scrutiny Report submission -Probation Window | Ensure Finance committee ratify annual accounts (issue agenda as soon as accounts available - can be short notice) Ensure Trust Members ratify annual accounts at AGM (issue agenda as soon as final accounts available) Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||||
7 | January | 17th Governance Committee Meeeting 8am | -Oversee and review Expedition Review | -GCSE Mocks | -September 2024 Admissions Arrangements consulation deadline -Publish appeals timetable -Initail Secondary Admissions lists provided - SEN consulations and ---Virtual Schools contacts must be made to ensure an accurate final list will be available 1st March -Respond to Secondary SEND Consultations | -Monthly Management Reports -Spring Pupil Census -Annual Accounts Return -Publish Financial Statements on website -Teachers Mid-Year PEP -Theoretical Staffing Models | Issue summary docs for meeting 2 to include all items from December, January, February & March Set deadline for completed summary docs (3 weeks ahead of BoD meeting to allow 1 week chasing time for incompleted sections, take into account school holidays here) Add new summary doc to the Governance website under the relevant committee Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | |||||
8 | February | XP/XPE 7th 3.30pm Green Top 8th 8am Norton 8th 3.30pm Carcroft. 7th 8am XPG 9th 8am Plover. 9th 8am | -Trust-wide Governance Skills Audit | -Review Mocks | September 2024 Admissions Arrangements determine deadline | Monthly Management Reports Provisional budget setting Funding letters are published GCSE Initial Exam Entry Deadline | Ensure all Committees that require it have booked in a meeting ahead of next month's BoD meeting Follow up on summary documents and chase up any gaps Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | |||||
9 | March | Board of Directors at XP East 15th @ 8.00am. | -Update School & Trust Development Plans | -September 2024 Admissions Arrangements publish deadline -Secondary Admissions Lists | -Monthly Management Reports -SRMSAT Online Form -New Accounts Direction, Model Accounts and Auditor Guide published -Teacher Recruitment -Suppot Staff PEPs -Probation Window -KS2 SATs Entry Deadline | Chase up any gaps in Summary Documents Issue completed summary docs at least 2 weeks ahead of the meeting (if during the holidays may need to be before) Issue confirmed meeting minutes within 2 weeks following the meeting Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||||
10 | April | 25th Governance Committee Meeeting 8am | -26th Committee Meeting 8am | -26th Committee Meeting 10:30am | -Primary Admissions Lists -26th Committee Meeting 1pm | -Monthly Management Reports -Support Staff Recruitment -GCSE Final Exam Entry Deadline | 25th Committee Meeting 5pm | Issue summary docs for meeting 3 to include all items from April, May, June & July - especially Policy Review (giving a list of Policies per committee) Set deadline for completed summary docs (3 weeks ahead of BoD meeting to allow 1 week chasing time for incompleted sections, take into account school holidays here) Add new summary doc to the Governance website under the relevant committee Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||
11 | May | XP/XPE 17th 3.30pm Green Top 17th 8am Norton 17th 3.30pm Carcroft 16th 8am XPG 18th 8am Plover 16th 8am | -GCSEs | -Admissions Appeals | -Monthly Management Reports -Summer Pupil Census -Submit Financial Statements to Companies House -PNA's issued -Annual Internal Audit -Finalise Actual Staffing -GCSE Exams | Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||||
12 | June | -Update School & Trust Development Plans | -GCSEs -KS2 SATs | -Primary Transition | -Monthly Management Reports -Finalise budgets -New Academy Trust Handbook issued -Staff Induction -Teacher PEPs -GCSE Exams -KS2 SATs -21st Committee Meeting 8am | Ensure all Committees that require it have booked in a meeting ahead of next month's BoD meeting Follow up on summary documents and chase up any gaps Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||||
13 | July | Board of Directors at XP East 5th @ 8.00am | -Ensure Policy Review across all committees | -Monitor Intervention impact | -Review KS2 SATs Outcomes | -Secondary Transition | -Monthly Management Reports -Budget Forecast Return | Chase up any gaps in Summary Documents Issue completed summary docs at least 2 weeks ahead of the meeting (if during the holidays may need to be before) Issue confirmed meeting minutes within 2 weeks following the meeting Ensure communications team prepare and distribute monthly Governance update Ensure finance staff prepare and issue monthly management reports Update Governance website with any relevant amends | ||||
14 | August | -Monthly Management Reports -Financial Year End | ||||||||||