| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | |
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1 | Agency Manager Report Use Guide | |||||||||||||||||||||||||
2 | Last Updated: 10/19/26 | |||||||||||||||||||||||||
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4 | Data Analysis Reports | |||||||||||||||||||||||||
5 | Data Quality (Under Rhode island Clarity System Reports) | |||||||||||||||||||||||||
6 | Note from HMIS | Report Name | Description of Use | Report Guide | Recommended Frequency for running the Report | Applicable Project Types you can run the report for | ||||||||||||||||||||
7 | Emergency Shelter | Transitional Housing | Street Outreach | PH-RRH | PSH | SSO | Day Shelter | Other PH | RAPs | HPS | ||||||||||||||||
8 | Updates coming soon! | [DQ AM] CE Referral Compliance 23.1 | Use to monitor housing enrollments are getting referrals through Coordinated Entry | CES Referral compliance.pdf | Monthly | No | No | No | Yes | Yes | No | No | Yes | No | No | |||||||||||
9 | Updates coming soon! | [DQ AM] UDE and Chronic Homeless Errors Detail 24.1 | Use to clean up HUD Universal Data Elements (UDE) and calculation errors in time chronically homeless | UDE and Chronic Homeless Errors.pdf | Quarterly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||||||||
10 | Updates coming soon! | [DQ AM] Annual Assessment Status by program 26.1 | Used to monitor whether clients are in compliance with completing Annual Assessments | Monthly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||||
11 | Updated Report Guide! | [DQ AM] Housing Move-In Date Null 24.1 | This report helps identify clients with a Housing Project enrollment who don't yet have a housing move-in date recorded in the project. Use to monitor and update any missing housing move in dates that need to be recorded. | [DQ AM] Housing Move-In Date Null 24.1.pdf | Quarterly | No | No | No | Yes | Yes | No | No | Yes | No | No | |||||||||||
12 | Updated Report Guide! | [DQ AM] Invalid Data Dashboard 21.1 | Pulls any issues with data that creates validation errors | [DQ AM] Invalid Data Dashboard 21.1.pdf | Quarterly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||||||||
13 | Updates coming soon! | [DQ AM] NBN Exit and Bed Night Error Dashboard 26.1 | Use to clean up errors in Night-by-Night Emergency Shelter Project Types. | Monthly | Yes | No | No | No | No | No | No | No | No | No | ||||||||||||
14 | Updates coming soon! | [DQ AM] Release of Information 21.1 | Show who is missing or has an expired Release of Information, filterable by agency and project | Monthly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||||
15 | Updates coming soon! | [DQ AM] Street Outreach Validation Errors 22.1 | Used to monitor engagement & service date errors, clients engaged with no CLS recorded, clients that were not homeless when they were enrolled and are most likely ineligible for Street Outreach | Street Outreach Validation Errors.pdf | Quarterly | No | No | Yes | No | No | No | No | No | No | No | |||||||||||
16 | Updates coming soon! | [Admin AM] Agency Meeting Prep Dashboard 21.1 | Used to inform individual Agency Manager Meetings. Use to review program set up and funding sources. Recommend running before your individual AM meetings. | As Needed | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ||||||||||||
17 | System Performance (Under Rhode island Clarity System Reports) | |||||||||||||||||||||||||
18 | Note from HMIS | Report Name | Description of Use | Report Guide | Recommended Frequency for running the Report | Applicable Project Types you can run the report for | ||||||||||||||||||||
19 | Emergency Shelter | Transitional Housing | Street Outreach | PH-RRH | PSH | SSO | Day Shelter | Other PH | RAPs | HPS | ||||||||||||||||
20 | Report is New! Replacing 'SO Inactive Records' report Guide coming soon! | [SP AM] Street Outreach Active Program Enrollments with Intake and Shelter Status 26.2 | Active Street Outreach program roster with Housing Queue and Emergency Shelter status. Intended for monitoring clients have a date of engagement and regular Current Living Situations under their Street Outreach Enrollment. Exiting clients that are Currently Enrolled in Shelter. Managing clients in need of housing are staying connected to Intake by being on the HQ and have an updated CLS or HA under Intake. | Monthly | No | No | Yes | No | No | No | No | No | No | No | ||||||||||||
21 | Report is New! Replacing 'Active project with housing queue status' report Guide coming soon! | [SP AM] ES/TH Program Enrollments with Intake Status 26.1 | Active program roster with Housing Queue status. Intended for monitoring clients that need to be exited due to inactivity and resouce connection | Monthly | Yes | Yes | No | No | No | No | No | No | No | No | ||||||||||||
22 | Updates and Guide coming soon! | [SP AM] Month by Month Utilization 25.1 | Use to monitor project trends in utilization. Looks at previous monts or quarters by project type. | Monthly | Yes | Yes | No | No | No | No | No | No | No | No | ||||||||||||
23 | Quarterly | No | No | No | Yes | Yes | No | No | Yes | No | No | |||||||||||||||
24 | Updates and Guide coming soon! | [SP AM] Nearing End of RRH Assistance 25.1 | Use to monitor which RRH clients are nearing the end of their RRH assistance to ensure they are appropriately set up with next steps | Monthly | No | No | No | Yes | No | No | No | No | No | No | ||||||||||||
25 | Performance Dashboards (Under Rhode island Clarity System Reports) | |||||||||||||||||||||||||
26 | Note from HMIS | Report Name | Description of Use | Report Guide | Recommended Frequency for running the Report | Applicable Project Types you can run the report for | ||||||||||||||||||||
27 | Emergency Shelter | Transitional Housing | Street Outreach | PH-RRH | PSH | SSO | Day Shelter | Other PH | RAPs | HPS | ||||||||||||||||
28 | Will be updated soon to reflect this new grant period metrics | [SP AM] Day Center/SSO Performance Dashboard 25.1 | Used to measure project type based performance on EOH contract measures | [SP AM] Day Center_SSO Performance Dashboard 25.1.pdf | Monthly | No | No | No | No | No | Yes | Yes | No | No | No | |||||||||||
29 | Will be updated soon to reflect this new grant period metrics | [SP AM] ES Performance Dashboard 25.1 | Used to measure project type based performance on EOH contract measures | [SP AM] ES Performance Dashboard 25.1.pdf | Monthly | Yes | No | No | No | No | No | No | No | No | No | |||||||||||
30 | Will be updated soon to reflect this new grant period metrics | [SP AM] RRH Performance Dashboard 25.1 | Used to measure project type based performance on EOH contract measures | Monthly | No | No | No | Yes | No | No | No | No | No | No | ||||||||||||
31 | Will be updated soon to reflect this new grant period metrics | [SP AM] SO Performance Dashboard 25.1 | Used to measure project type based performance on EOH contract measures | [SP AM] SO Performance Dashboard 25.1.pdf | Monthly | No | No | Yes | No | No | No | No | No | No | No | |||||||||||
32 | Updated annually around June | [SP AM] CoC performance dashboard 26.4 | Used to measure CoC housing performance for annual grant scoring | CoC performance Dashboard.pdf | Quarterly | No | No | No | Yes | Yes | No | No | No | No | No | |||||||||||
33 | Updated annually around June | [SP AM] YHDP & Other Project types CoC Performance Dashboard 26.1 | Used to measure YHDP and and Other Project Types performance for annual grant scoring | Quarterly | No | No | Yes | Yes | Yes | Yes | No | No | No | No | ||||||||||||
34 | Bitfocus Reports (Under Built in Reports) | |||||||||||||||||||||||||
35 | Note from HMIS | Report Name | Description of Use | Report Guide | Recommended Frequency for running the Report | Applicable Project Types you can run the report for | ||||||||||||||||||||
36 | Emergency Shelter | Transitional Housing | Street Outreach | PH-RRH | PSH | SSO | Day Shelter | Other PH | RAPs | HPS | ||||||||||||||||
37 | Updated Report Guide! Report is designed to aid in federal reporting season preparation, submission, and follow-up....but this report is useful and should be utilized year round. | LSA Data Cleanup: Overlapping Enrollments | This dashboard enables users to review overlapping residential enrollments and overlapping bed nights for data quality clean-up initiatives and general review. | LSA Data Cleanup - Overlapping Enrollments.pdf | Monthly | Yes | Yes | No | Yes | Yes | No | No | Yes | No | No | |||||||||||
38 | Updated Report Guide! Report is designed to aid in federal reporting season preparation, submission, and follow-up....but this report is useful and should be utilized year round. | LSA Cleanup: Length of Stay and Utilization | This dashboard is designed to help users identify and address data quality issues related to client stays and bed utilization. | LSA Data Cleanup - Length of Stay and Utilization Overview.pdf | Quarterly | Yes | Yes | No | Yes | Yes | No | No | Yes | No | No | |||||||||||
39 | Updated Report Guide! Report is designed to aid in federal reporting season preparation, submission, and follow-up....but this report is useful and should be utilized year round. | LSA Cleanup: Household and Enrollment Data | This dashboard is designed to help users identify and address data quality issues related to household and enrollment data. | LSA Data Cleanup - Household and Enrollment Data.pdf | Quarterly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||||||||
40 | Updated Report Guide! | APR Submission Preparation | Report pulls insight into enrollments that may cause problems with CoC Annual Performance Report Submission | APR Submission Preparation.pdf | Annually | No | No | No | Yes | Yes | No | No | Yes | No | No | |||||||||||
41 | Updated Report Guide! | Data Quality Dashboard | This dashboard contains information to help maintain and obtain data quality with an emphasis on the HMIS Data Dictionary Universal Data Elements, Program Specific Data Elements, and Federal Partner Program Elements. | Data Quality Dashboard.pdf | Quarterly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||||||||
42 | Report Library | |||||||||||||||||||||||||
43 | HUD Reports | |||||||||||||||||||||||||
44 | Note from HMIS | Report Name | Description of Use | Report Guide | Recommended Frequency for running the Report | Applicable Project Types you can run the report for | ||||||||||||||||||||
45 | Emergency Shelter | Transitional Housing | Street Outreach | PH-RRH | PSH | SSO | Day Shelter | Other PH | RAPs | HPS | ||||||||||||||||
46 | Updated Report Guide! | Data Quality Report | Report that reviews data quality across a number of HMIS data elements. Please Note: This report is a great tool for End Users that don't have Data Analysis Access | [HUDX-225] HMIS Data Quality Report.pdf | Quarterly | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |||||||||||
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