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1 | Topic | Statute and Citation | Federal & State Compliance Requirements | Operational Responsibility - Position* | Functional Compliance Office** | Statutory Summary | |||||||||||||||||||
2 | Disabilities | Fair Housing Act, Section 6, 42 U.S.C. 3604(3) | 24 C.F.R. § 100.202-100.204 | Senior Assoc Director of Admin Services | Executive Director for Residential Life & Housing | The Joint Statement of the Department of Housing and Urban Development and the Department of Justice Reasonable Accommodations under the Fair Housing Act requires housing providers to allow residents to have assistance animals reside with them. | |||||||||||||||||||
3 | Diversity / Affirmative Action | Title IX of the Education Amendment of 1972, 20 U.S.C. §§ 1681-1688 | DOJ: 28 C.F.R. §§ 42.201-42.215 ED: 34 C.F.R. § 106 EEOC: 29 C.F.R. § 1604 HHS: 45 C.F.R. § 86 | Title IX Coordinator | Equity and Access Services | Prohibits discrimination on the basis of sex in education programs or activities receiving federal financial assistance including employment.Any grievance records relating to a Title IX violation or complaint must be retained for the period of time cited in state law for personal injury actions. | |||||||||||||||||||
4 | Diversity / Affirmative Action | Affirmative Action/Equal Employment Opportunity, Executive Order 11246 | 41 C.F.R. § 60 | Director EEO & Affirmative Action Programs | Equity and Access Services | Affirmative action must be taken by covered employers to recruit and advance qualified minorities, women, persons with disabilities, and covered veterans. | |||||||||||||||||||
5 | Diversity / Affirmative Action | Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-6107 | ED: 34 C.F.R. § 110 HHS: 45 C.F.R. § 90 NSF: 45 C.F.R. § 617 | Director EEO & Affirmative Action Programs | Equity and Access Services | Prohibits discrimination based on age in educational or academic programs or activities that receive federal financial assistance.Prohibits retaliation for filing a complaint with OCR or for advocating for a right protected by the Act. | |||||||||||||||||||
6 | Diversity / Affirmative Action | Uniformed Services Employment and Reemployment Rights Act (USERRA), 38 U.S.C. §§ 4301-4335 | 5 C.F.R. § 353 | Director EEO & Affirmative Action Programs | Human Resources | Seeks to ensure that members of the uniformed services are entitled to return to their civilian employment upon completion of their service.Qualified employees must be reinstated with the seniority, status, and rate of pay they would have obtained had they remained continuously employed by their civilian employer.The law also protects individuals from discrimination in hiring, promotion, and retention on the basis of present and future membership in the armed services. | |||||||||||||||||||
7 | Diversity / Affirmative Action | Regulations Regarding the Virginia Human Rights Act | Virginia Administrative Code: 1VAC45-20-10. Policy. | AVP, Institutional Equity, Effectiveness and Success (IES) | Equity and Access Services | ||||||||||||||||||||
8 | Sexual Misconduct | Sexual Violence Policies by Virginia Higher Education Institutions, | SCHEV Certification of Review of Sexual Violence Policies by Virginia Higher Education Institutions | Title IX Coordinator | Equity and Access Services | ||||||||||||||||||||
9 | Information Technology | Controlling the Assault of Non-Solicited Pornography And Marketing Act of 2003 (CAN-SPAM Act), 15 U.S.C. §§ 7701-7713 | 16 C.F.R. § 316. CAN-SPAM Rule | Chief Information Officer | Technology Services | Prohibits the inclusion of deceptive or misleading information and subject headings, requires identifying information such as a return address in email messages, and prohibits sending emails to a recipient after an explicit response that the recipient does not want to continue receiving messages.In addition to bulk email, the law covers all commercial messages, which it defines as "any electronic mail message the primary purpose of which is the commercial advertisement or promotion of a commercial product or service."Each separate email in violation of the CAN-SPAM Act is subject to penalties of up to $16,000. | |||||||||||||||||||
10 | Academic Programs | Definitions and General Provisions, Code of Virginia § 23.1-105. Contracts with certain nonprofit private institutions of higher education. | Code of Virginia § 23.1-105. Contracts with certain nonprofit private institutions of higher education. | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
11 | Academic Programs | Tech Talent Investment Program, Code of Virginia § 23.1-1241. Approval and update of memorandum of understanding. | Code of Virginia § 23.1-1241. Approval and update of memorandum of understanding. | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
12 | Academic Programs | Tech Talent Investment Program, Code of Virginia § 23.1-1242. Eligibility for grant payments. | Code of Virginia § 23.1-1242. Eligibility for grant payments. | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
13 | Academic Programs | Academic Policies, Code of Virginia § 23.1-901. Programs on economics education and financial literacy. | Code of Virginia § 23.1-901. Programs on economics education and financial literacy. | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
14 | Academic Programs | Academic Policies, Code of Virginia § 23.1-903. Distance learning. | Code of Virginia § 23.1-903. Distance learning. | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
15 | Academic Programs | Establishing the Governor's Council on Youth Entrepreneurship | Executive Order Forty-Seven (EO-47) (2015) - Establishing the Governor's Council on Youth Entrepreneurship | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
16 | Academic Programs | Levels of Required State Action for Various Types of Organizational Changes at Public Institutions | SCHEV Levels of Required State Action for Various Types of Organizational Changes at Public Institutions | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
17 | Academic Programs | Escalation of Degree-Level Authority at Public Institutions, | SCHEV Required State Actions for Escalation of Degree-Level Authority at Public Institutions (2018) | Senior Vice Provost for Academic Affairs | Academic Affairs | ||||||||||||||||||||
18 | Academic Programs | Student Learning Assessment and Quality in Undergraduate Education | SCHEV Student Learning Assessment and Quality in Undergraduate Education | Interim Associate Dean and Director of SCAI | Academic Affairs | ||||||||||||||||||||
19 | Academic Programs | Approval of Various Academic Program Actions at Public Institutions | SCHEV State-Level Requirements for Approval of Various Academic Program Actions at Public Institutions | SCHEV Liaison | Academic Affairs | ||||||||||||||||||||
20 | Academic Programs | Program Productivity | SCHEV Virginia Public Higher Education Policy on Program Productivity | SCHEV Liaison | Academic Affairs | ||||||||||||||||||||
21 | Academic Programs | Code of Virginia § 23.1-1308. Governing board procedures; textbook sales and bookstores; open educational resources. | Director of Academic Programs | Academic Affairs | |||||||||||||||||||||
22 | International Activities and Programs | Virginia Commonwealth University, Code of Virginia § 23.1-2312. Establishment of a branch campus in the State of Qatar. | Code of Virginia § 23.1-2312. Establishment of a branch campus in the State of Qatar. | Director of Academic Programs | Academic Affairs | ||||||||||||||||||||
23 | Records & Registration | Financial Assistance, Code of Virginia § 23.1-641. Catalog to include statement of benefits. | Code of Virginia § 23.1-641. Catalog to include statement of benefits. | Managing Editor for University Bulletin | Academic Affairs | ||||||||||||||||||||
24 | Academic Programs | Academic Policies, Code of Virginia § 23.1-902. Education preparation programs offered by institutions of higher education. | Code of Virginia § 23.1-902. Education preparation programs offered by institutions of higher education. | Dean, School of Education | Academic Affairs | Establishes the requirements for educator preparation programs. | |||||||||||||||||||
25 | Academic Programs | Academic Policies, Code of Virginia § 23.1-902.1. Education preparation programs; reading specialists; dyslexia. | Code of Virginia § 23.1-902.1. Education preparation programs; reading specialists; dyslexia. | Dean, School of Education | Academic Affairs | Requires coursework dealing with dyslexia in educator preparation programs. | |||||||||||||||||||
26 | Intellectual Property & Technology Transfer | Visual Artists Rights Act, 17 U.S.C. § 106A | Dean, School of the Arts | Academic Affairs | Protects moral rights for fine art works, but does not protect audiovisual works and probably does not apply to most multimedia creations. | ||||||||||||||||||||
27 | Privacy & Information Security | Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g | 34 C.F.R. § 99 | Unveristy Registrar | Office of the University Registrar | The University must provide students the right to inspect their education records and obtain written consent to release the records to anyone other than school officials, authorized government personnel, in connection with financial aid, in an emergency, or for other specifically-allowed purposes. | |||||||||||||||||||
28 | Admissions | Higher Education Opportunity Act, Public Law No. 110-315 20 U.S.C. § 1092 | Senior Vice Provost for Student Affairs | Student Affairs | Section 488 requires institutions to provide each student, upon enrollment, with a "separate, clear, and conspicuous written notice" that provides information on the penalties associated with drug-related offenses. | ||||||||||||||||||||
29 | Copyright & Trademark | Higher Education Opportunity Act, Public Law No. 110-315 | Senior Vice Provost for Student Affairs | Student Affairs | Sections 152 and 153 require the following disclosures to enrolled students: a) Policies/sanctions for copyright infringement; and b) annual disclosure detailing federal copyright penalties. | ||||||||||||||||||||
30 | Health Care & Insurance | Higher Education Opportunity Act, Public Law No. 110-315 | Director, University Student Health Services | Student Affairs | Section 488: Requires institutions to disclose policies on all vaccinations. | ||||||||||||||||||||
31 | Student Affairs | Health and Campus Safety, Code of Virginia § 23.1-801. Educational program on human immunodeficiency virus infection. | Code of Virginia § 23.1-801. Educational program on human immunodeficiency virus infection. | Director, Student Health Services | Student Affairs | ||||||||||||||||||||
32 | Student Affairs | Health and Campus Safety, Code of Virginia § 23.1-802. Student mental health; policies; website resource; training. | Code of Virginia § 23.1-802. Student mental health; policies; website resource; training. | Director, University Counseling Services | Student Affairs | ||||||||||||||||||||
33 | Human Resources: Recruitment, Hiring & Termination | Drug Free Workplace Act, 41 U.S.C. §§ 701-707 | 48 C.F.R. § 52.223-6 48 C.F.R. § 23.504 | Interim AVP for Student Affairs and Director, University Counseling Services | Student Affairs | A federal contractor receiving $25,000 or more in funding must: 1) Certify it provides a drug-free workplace; 2) publish a statement notifying employees that unlawful manufacture, distribution, dispensing, possession, use of controlled substances is prohibited and stating what action will be taken for violations; 3) establish an ongoing drug-free awareness program; 4) require that each employee directly involved in the contract/grant work notify the employer of any criminal drug statute convictions for a violation occurring in the workplace (however, drug testing is not mandated or authorized); 5) notify the federal government of such a violation within ten days after learning of conviction; and 6) require sanctions or remedial measures for an employee convicted of a drug abuse violation in the workplace.Failure to comply can lead to being barred from participation in future contract or grant activity for up to five (5) years. | |||||||||||||||||||
34 | Academic Programs | Code of Virginia §§ 22.1-298.1 and 23.1-902 Education preparation programs; teacher licensure; certain instruction or training. | Code of Virginia §§ 22.1-298.1 and 23.1-902 Education preparation programs; teacher licensure; certain instruction or training. | Dean, School of Education | Academic Affairs | ||||||||||||||||||||
35 | Academic Programs | Mission Statement Changes at Public Institutions | SCHEV Mission Statement Changes at Public Institutions | SCHEV Liaison | Academic Affairs | ||||||||||||||||||||
36 | Academic Programs | Teacher Preparation Programs, 20 U.S.C. §§ 1022 - 1022h | 34 C.F.R. part 612; Note: On May 9, 2017, the Department of Education issued a Final Rule on Teacher Preparation Issues rescinding 34 C.F.R. part 612. | Associate Dean, School of Education | School of Education | An institution with a teacher preparation program must report, among other things: (1) whether it satisfied its annual goal for increasing the number of teachers in areas of shortage; (2) the steps the institution is taking to improve its performance on these goals; (3) program information, including admissions criteria and information related to supervised clinical experience; (4) pass rates, including the percentage of students who have finished all nonclinical coursework and passed the state teacher licensing exam, the average score for all students who took the state teacher licensing exam, and a comparison between the pass rates of the institution and the state; (7) a statement on the program's accreditation approval; (8) whether the program has been designated low-performing by the state; (9) a description of the activities undertaken to assist teachers with integrating technology into curricula and instruction; and (10) a description of the activities undertaken to prepare teachers to teach students with disabilities effectively. On an annual basis, the institution must report on the quality of teacher preparation and other information using the institutional report card prescribed by the Department of Education. The report card must also be posted on the institution's web site. | |||||||||||||||||||
37 | Copyright & Trademark | Technology Education and Copyright Harmonization Act (TEACH ACT) of 2002, Public Law No. 107-273 | Senior Vice Provost for Academic Affairs | Online@VCU | Permits an instructor to display virtually all types of works during on-line instruction at accredited nonprofit educational institutions without consent of copyright owner, provided that instruction is mediated by an instructor, transmission is intended only for students enrolled in course, and measures are employed to prevent redistribution of transmission and prevent its retention for longer than the class session. | ||||||||||||||||||||
38 | Campus Safety | Health and Campus Safety, Code of Virginia § 23.1-805. Violence prevention committee; threat assessment team. | Code of Virginia § 23.1-805. Violence prevention committee; threat assessment team. | Compliance and Records Manager | Director, Business Operations & Administration | ||||||||||||||||||||
39 | Campus Safety | Crimes Against the Person, Code of Virginia § 18.2-56. Hazing unlawful; civil and criminal liability; duty of school, etc., officials; penalty. | Code of Virginia § 18.2-56. Hazing unlawful; civil and criminal liability; duty of school, etc., officials; penalty. | Compliance and Records Manager | Director, Business Operations & Administration | ||||||||||||||||||||
40 | Student Affairs | Code of Virginia, § 23.1-412. Non-academic student codes of conduct. | Code of Virginia, § 23.1-412. Non-academic student codes of conduct. | Director, Student Conduct & Academic Integrity | Student Affairs | ||||||||||||||||||||
41 | Student Affairs | VA Code 18.2-251.03 | Established amnesty from arrest or prosecution in the event of an overdose of alcohol or drugs if a person seeks help for themselves or others in good faith. | Vice President for Student Affairs | Student Affairs | ||||||||||||||||||||
42 | Student Affairs | General Provisions, Code of Virginia § 23.1-401. Restrictions on student speech; limitations. | Code of Virginia § 23.1-401. Restrictions on student speech; limitations. | Vice President for Student Affairs | Student Affairs | ||||||||||||||||||||
43 | Human Resources: Retirement | Governing Boards of Public Institutions of Higher Education, Code of Virginia § 23.1-1302. Governing boards; additional powers; voluntary early retirement. | Code of Virginia § 23.1-1302. Governing boards; additional powers; voluntary early retirement. | Executive Director, Faculty Personnel Administration | Faculty Affairs | ||||||||||||||||||||
44 | Campus Safety | Central Criminal Records Exchange, Code of Virginia § 19.2-392.02. National criminal background checks by businesses and organizations regarding employees or volunteers providing care to children or the elderly or disabled. | Code of Virginia § 19.2-392.02. National criminal background checks by businesses and organizations regarding employees or volunteers providing care to children or the elderly or disabled. | Director, Mary and Frances Youth Center | Community Engagement | ||||||||||||||||||||
45 | Fundraising & Development | Higher Education Act: Foreign Gift and Contract Reports, 20 U.S.C. § 1011f | Vice President for Strategy, Enrollment Management, and Student Success | Vice president for strategic enrollment management and student success | Whenever an institution is owned or controlled by a foreign source, or receives gifts from or enter into contracts with a foreign source totaling more than $250,000 within a calendar year, the institution shall file a disclosure report with the Secretary of Education on January 31 or July 31, whichever is sooner. | ||||||||||||||||||||
46 | Program Integrity Rules | Higher Education Act: State Authorization, 20 U.S.C. §§ 1001, 1002 | State Authorization Rule: 34 C.F.R. § 600.9 | Vice President for Strategy, Enrollment Management, and Student Success | Vice president for strategic enrollment management and student success | In order for its students to be eligible for Title IV student financial assistance, an institution must be able to demonstrate to ED that it meets the legal authorization standards of every state in which it operates.An institution offering distance education or correspondence courses must be authorized by each state in which the institution enrolls students, if such authorization is required by the state, in order for these programs to be Title IV eligible. Alternatively, an institution may be authorized through state authorization reciprocity agreements. Institutions must also (1) document the state process for resolving complaints from students enrolled in distance education or correspondence courses and (2) provide public and individualized disclosures to enrolled and prospective students regarding its programs offered solely through distance education or correspondence courses. (effective July 1, 2018)An institution must make available, upon request, to any enrolled or prospective student a copy of the documents describing the institution's accreditation and its state, federal or tribal approval or licensing. In addition, the institution must provide students and prospective students with contact information for filing complaints with the institution's accreditor and with its state approval agency and any other relevant state official or agency. | |||||||||||||||||||
47 | Program Integrity Rules | Higher Education Act: Incentive Compensation Prohibition, 20 U.S.C. § 1094 | 34 C.F.R. § 668.14(b)(22) | Vice President for Strategy, Enrollment Management, and Student Success | Vice president for strategic enrollment management and student success | Institutions are prohibited from providing any commission, bonus, or other incentive payment based in any part, directly or indirectly, upon success in securing enrollments or the award of financial aid, to any person or entity who is engaged in any student recruitment or admission activity, or in making decisions regarding the award of Title IV, HEA program funds.There is an exception provided for the recruitment of foreign students residing in foreign countries who are not eligible to receive Federal student assistance.According to 2015 guidance, the Department of Education does not interpret the regulations to proscribe compensation for recruiters that is based upon students' graduation from, or completion of, educational programs. | |||||||||||||||||||
48 | Academic Programs | Guidelines for Study Abroad | SCHEV Virginia Public Higher Education Guidelines for Study Abroad | Director, Education Abroad | Academic Affairs | ||||||||||||||||||||
49 | Campus Safety | Drug Free Schools and Communities Act, 20 U.S.C. § 1011i | 34 C.F.R. § 86 | Vice President for Student Affairs | Student Affairs | Requires distribution of the college or university's drug and alcohol prevention and policy information every year and biennial review of drug and alcohol prevention program. | |||||||||||||||||||
50 | Academic Programs | Teachers, Officers and Employees, Code of Virginia § 22.1-298.2. Regulations governing education preparation programs. | Code of Virginia § 22.1-298.2. Regulations governing education preparation programs. | Interim Associate Dean for Student Affairs and Inclusive Excellence | School of Education | ||||||||||||||||||||
51 | Campus Safety | Licensure and Registration Procedures, Code of Virginia § 63.2-1720.1. Child day centers, family day homes, and family day systems; employment for compensation or use as volunteers of persons convicted of or found to have committed certain offenses prohibited; national background check require | Code of Virginia § 63.2-1720.1. Child day centers, family day homes, and family day systems; employment for compensation or use as volunteers of persons convicted of or found to have committed certain offenses prohibited; national background check require | Director, VCU Child Development Center | School of Education | ||||||||||||||||||||
52 | Admissions | Academic Policies, Code of Virginia § 23.1-907. Articulation, dual admissions, and guaranteed admissions agreements; admission of certain comprehensive community college graduates. | Code of Virginia § 23.1-907. Articulation, dual admissions, and guaranteed admissions agreements; admission of certain comprehensive community college graduates. | Senior Associate Vice Provost, Student Success | Student Success | ||||||||||||||||||||
53 | Admissions | Academic Policies, Code of Virginia § 23.1-908. State Transfer Tool. | Code of Virginia § 23.1-908. State Transfer Tool. | Senior Associate Vice Provost, Student Success | Student Success | ||||||||||||||||||||
54 | Military Recruiting Access | Government Data Collection and Dissemination Practices Act, Code of Virginia § 2.2-3804. Military recruiters to have access to student information, school buildings, etc. | Code of Virginia § 2.2-3804. Military recruiters to have access to student information, school buildings, etc. | Director, Career Services | Student Success | ||||||||||||||||||||
55 | Privacy & Information Security | General Provisions, Code of Virginia § 23.1-403. Access to campus and student directory provided to certain persons and groups. | Code of Virginia § 23.1-403. Access to campus and student directory provided to certain persons and groups. | Director, Career Services | Student Success | ||||||||||||||||||||
56 | Academic Programs | National Council for State Authorization Reciprocity Agreements (NC-SARA) | National Council for State Authorization Reciprocity Agreements (NC-SARA) | Compliance Administrator, ALT Lab | Academic Learning Transformation Lab | ||||||||||||||||||||
57 | Academic Programs | Distance Education and Related Activities | SCHEV Commonwealth of Virginia Policy on the Reciprocal Authorization of Distance Education and Related Activities | Compliance Administrator, VCU ALT Lab | Academic Learning Transformation Lab | ||||||||||||||||||||
58 | Financial Aid | Higher Education Act: Information Distributed to Students, Public Law No. 110-315 20 U.S.C. § 1092 | 34 C.F.R. §§ 668.41-668.49 | Associate Vice President for Institutional Research and Decision Support; Director of Institutional Planning and Analysis; Director of Financial Aid | Institutional Research and Decision Support | Annually the institution must distribute to all enrolled students a notice of availability of the following: 1) financial assistance available; 2) institutional information (e.g., cost of attendance including tuition, room, board, books and transportation; refund policy; description of academic programs and facilities; withdrawal requirements, facilities for the disabled; names of accrediting or licensing entities); 3) retention, completion, graduation, and transfer-out rates; 4) employment and graduate school enrollment information for graduates of the institution's degree programs; 5) annual security report; 6) report on athletic program participation rates and financial support data; 7) FERPA notice regarding how to obtain student information.The foregoing must also be made available to prospective students upon request.Notice may be given online. | |||||||||||||||||||
59 | Financial Aid | Student Right to Know Act, Public Law No. 101-542 20 U.S.C. § 1092 | 34 C.F.R. § 668.4134 C.F.R. § 668.4534 C.F.R. § 668.48 | Associate Vice President for Institutional Research and Decision Support; Executive Director Enterprise Analytics and Advanced Research; Director of Financial Aid | Strategic Enrollment Management | The University must have full time financial aid staff to assist students.University must make readily available upon request, through publications, mailings and electronic media, to enrolled and prospective students: 1) Financial aid programs available; 2) methods by which assistance is distributed among recipients; 3) means and requirements for applying; 4) rights and responsibilities when receiving aid; 5) cost of attendance; 6) refund policy, and grant return and withdrawal requirements; 7) the academic degree program; 8) names of financial aid personnel; 9) handicapped facilities; 10) names of accrediting entities; 11) academic standards; 12) graduation rates; 13) loan deferral and cancellation terms; 14) applicability of aid for study abroad; and 15) campus crime report. Annually the University must provide a list of this info to all enrolled students with the procedures for obtaining it. The University also must provide exit counseling for borrowers under this section.Annually the University must prepare the completion or graduation rate of its certificate or degree-seeking, full-time undergraduate students. As a member of an athletic conference, however, the Secretary of Education allows this requirement to be satisfied by the NCAA report to prospective student athletes, their coaches, parents and guidance counselors regarding completion or graduation rates for student athletes. The University must publish this data by July 1st, and the Spring IPEDS reporting satisfies that deadline. | |||||||||||||||||||
60 | Accreditation | Higher Education Opportunity Act, Public Law No. 110-315 20 U.S.C. § 1099b | 34 C.F.R. §§ 602.10-602.13. | Associate Vice President for Institutional Research and Decision Support | Institutional Research and Decision Support | Section 495: Recognition of accrediting agency or association. The association enforces standards that respect the stated mission of the institution of higher education, including religious missions, and that ensure that the courses or programs of instruction, training, or study offered by the institution of higher education, including distance education or correspondence courses or programs, are of sufficient quality to achieve, for the duration of the accreditation period, the stated objective for which the courses or the programs are offered.Section 496: Each school must make available to prospective and enrolled students:Names of associations, agencies, or governmental bodies that accredit, approve, or license the school and its programs; and Procedures for obtaining or reviewing documents describing accreditation, approval, or licensing. | |||||||||||||||||||
61 | Auxiliary Services | Higher Education Opportunity Act, 20 U.S.C. § 1015b Public Law No. 110-315 | 34 C.F.R. § 668 | Associate Vice President for Institutional Research and Decision Support; Executive Director Enterprise Analytics and Advanced Research; Director of Financial Aid | Records and Registration | Section 112: Each school must disclose on the school's internet course schedule used for preregistration and registration purposes, the ISBN and retail price of required and recommended textbooks and supplemental materials for each course listed. If no ISBN is available, the institution may provide the textbook's author, title, publisher, and copyright date. If the disclosure is not practical for a certain text, a designation of *to be determined* can be noted. Written course schedules should indicate where on the university web page this information will be posted.The bookstore operated by or affiliated with the school, the school must make available as soon as practicable the most accurate information regarding the schools course schedule, information for recurred and recommended textbooks and supplemental materials and number of students enrolled in each course or class and maximum student enrollment for each course or class.HEOA encourages schools to disseminate information regarding book rentals, used textbooks, buyback programs, and alternative delivery programs or other cost saving strategies. Schools shall make available to the college bookstore, upon request, the most accurate information regarding the course schedule for the next academic period and for each course offered, the information described above, the number of students enrolled in such course, and the maximum enrollment for each class. | |||||||||||||||||||
62 | Financial Aid | Higher Education Act: Program Participation Agreements, 20 U.S.C. § 1094 | 34 C.F.R. § 668.14 | Associate Vice President for Institutional Research and Decision Support | Institutional Research and Decision Support | An institution must enter into a written program participation agreement with the Department of Education in order to participate in any Title IV, HEA program (other than the LEAP and NEISP programs).The written program participation agreement requires that the university, among other things: (1) Maintain administrative and fiscal procedures for proper and efficient administration of program funds; (2) demonstrate financial responsibility and administrative capability; (3) make voter registration forms widely available to enrolled students at the institution (either by email or regular email); (4) in the case of an institution that advertises job placement rates to attract students, make available to prospective students the most recent available employment statistics and state licensing requirements, (5) in the case of an institution participating in the FFEL or Direct Loan programs, inform all eligible borrowers enrolled in the institution about the availability and eligibility of such borrowers for state grant assistance from the state in which the institution is located, and will inform such borrowers from another state of the source for further information concerning such assistance from that state, and (6) certify that it has a drug abuse prevention program available to everyone, a campus security policy, and that it is in compliance with athletic program participation rate and financial support data disclosures. Under the written program participation agreement the university is prohibited from engaging in the following activities: (1) Charging students fees for processing program eligibility applications, forms or data; (2) knowingly employing or contracting with individuals or entities in any capacity involving administration of HEA programs if they have been found to have committed fraud or other violations involving federal/state/local funds; (3) penalizing or denying students access because of inability to meet financial obligations resulting from delays in disbursement due to program compliance requirements or institutional delays; and (4) providing a commission/bonus to any person or entity engaged in any student recruiting, admission activities, or award decision-making based on success in securing enrollments or financial aid.Use of a third party servicer does not relieve the university of the compliance requirements under this part. | |||||||||||||||||||
63 | Financial Aid | Higher Education Act: Net Price Calculator, 20 U.S.C. § 1015a 20 U.S.C. § 1015 | Associate Vice President for Institutional Research and Decision Support; Director of Financial Aid | Institutional Research and Decision Support | Any institution that receives Title IV funds must post on the institution's website a net price calculator to help current and prospective students estimate their individual net price at that institution as well as other financial aid information.Any institution that appears on the Department of Education's list of institutions with the largest percentage increase in tuition and fees or net price over the most recent three academic years must submit a report to the Department that includes the reason for the increase and the steps that will be taken to reduce cost. | ||||||||||||||||||||
64 | Institutional Research | General Provisions, Code of Virginia § 23.1-409. Transparency in higher education information. | Code of Virginia § 23.1-409. Transparency in higher education information. | Associate Vice President for Institutional Research and Decision Support | Institutional Research and Decision Support | Requires institions to post certain data to website by 9/30. | |||||||||||||||||||
65 | Postgraduation Employment Rates | State Council of Higher Education for Virginia, Code of Virginia § 23.1-204.1. Postgraduation employment rates. | Code of Virginia § 23.1-204.1. Postgraduation employment rates. | Associate Vice President for Institutional Research and Decision Support | Institutional Research and Decision Support | Need link on website to SCHEV data on postsectiondary education and employment data. | |||||||||||||||||||
66 | Program Integrity Rules | Higher Education Act: Misrepresentation, 20 U.S.C. § 1094 | 34 C.F.R. § 668 | Associate Vice President for Institutional Research and Decision Support | Institutional Research and Decision Support | Makes the institution responsible for substantial misrepresentations made by the institution itself, a representative of the institution, or any person or entity with whom the institution has an agreement to provide educational programs, marketing, advertising, and recruiting or admissions services.Broadens the definitions of misrepresentations of the nature of an institution's educational program, financial charges, or employability of its graduates.Expands the sanctions that ED may impose for substantial misrepresentations. | |||||||||||||||||||
67 | Office of Financial Aid and Scholarships | Higher Education Act: Eligibility and Certification, Public Law No. 110-315 20 U.S.C. § 1099c | 34 C.F.R. § 668.13 | Director of Financial Aid and Scholarships, Budget and Finance, Office of the Provost | Office of Financial Aid and Scholarships, and other designees from other campus offices to monitor compliance | To participate in Title IV financial assistance programs the university must: 1) Obtain from the Secretary certification that it provides higher education (i.e. that it is an "eligible institution"); and 2) where the HEA program has undergone a change in ownership that results in a change in control, the university's chief administrator and its designated HEA program administrator must complete Title IV, HEA program training within 12 months of executing the program participation agreement. | |||||||||||||||||||
68 | Immigration | Student Exchange and Visitor Information System (SEVIS), | 22 C.F.R. § 62.15 67 Fed. Reg. 34,862 | Director, International Student and Scholar Programs | Global Education Office | The Student and Exchange Visitor Program (SEVP) acts as the bridge for various government organizations that have an interest in information on foreign students.SEVIS was created to improve data collection and reporting, enhance customer service, facilitate compliance with regulations and help Immigration and Customs Enforcement (ICE) better monitor schools and exchange programs, as well as F, M and J non-immigrants.Via SEVIS, the University must keep information and records relating to each F-1 or M-1 student to whom it has issued a Form I-20A or I-20M. | |||||||||||||||||||
69 | Immigration | Immigration and Nationality Act (INA), 8 U.S.C. §§ 1101-1537 | 8 C.F.R. § 214 8 C.F.R. § 274a 20 C.F.R. § 655 29 C.F.R. § 501 | Director, International Student and Scholar Programs | Global Education Office | The INA, as amended, sets forth the laws governing the admission and employment of foreign nationals in the United States, including provisions that address employment eligibility and employment verification. | |||||||||||||||||||
70 | Academic Programs | Tuition Relief, Refund, and Reinstatement Guidelines | SCHEV Virginia Tuition Relief, Refund, and Reinstatement Guidelines | Director, Military Student Services | Student Affairs | ||||||||||||||||||||
71 | Student Affairs | Code of Virginia § 23.1-401.2. Student journalists; freedom of speech and the press. | Code of Virginia § 23.1-401.2. Student journalists; freedom of speech and the press. | Director, Student Media Cetner | Student Affairs | ||||||||||||||||||||
72 | Student Affairs | General Provisions, Code of Virginia § 23.1-400. Student organizations; rights and recognition. | Code of Virginia § 23.1-400. Student organizations; rights and recognition. | Director, University Student Commons and Activities | Student Affairs | ||||||||||||||||||||
73 | Academic Programs | HB 1277, 2022 Session VA Legislature | Requires each public institution of higher education in the Commonwealth to map the existing opportunities to earn education, experience, training, and credentials in the Armed Forces of the United States to the award of academic credit at the institution. | Military Student Services | Strategic Enrollment Management | ||||||||||||||||||||
74 | Academic Programs | Award of Academic Credit for Military Education, Training and Experience by Virginia Public Higher Education Institutions, | SCHEV Guidelines on Award of Academic Credit for Military Education, Training and Experience by Virginia Public Higher Education Institutions | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
75 | Academic Programs | College Transfer | SCHEV State Policy on College Transfer | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
76 | Academic Programs | Dual Enrollment Transferability | SCHEV Virginia Public Higher Education Policy for Dual Enrollment Transferability | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
77 | Academic Programs | Course Credit for AP, Cambridge, CLEP, and IB | SCHEV Virginia Public Higher Education Policy on Course Credit for AP, Cambridge, CLEP, and IB | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
78 | Academic Programs | Virginia Institutions of Higher Education Guidelines | SCHEV Virginia Institutions of Higher Education Guidelines: Virginia Institutions of Higher Education Guidelines to Move OER Forward | Vice President for Strategy, Enrollment Management, and Student Success | Strategic Enrollment Management | ||||||||||||||||||||
79 | Accreditation | Management Agreement Between The Commonwealth of Virginia and VCU - Student Enrollment, Tuition, and Financial Aid | Section 2.2.2.: Management Agreement Between The Commonwealth of Virginia and VCU - Student Enrollment, Tuition, and Financial Aid | Vice President for Strategy, Enrollment Management, and Student Success | Strategic Enrollment Management | ||||||||||||||||||||
80 | Admissions | Financial Assistance, Code of Virginia § 23.1-640. Senior citizens; registration and enrollment in courses. | Code of Virginia § 23.1-640. Senior citizens; registration and enrollment in courses. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
81 | Admissions | Eligibility Status for Various Categories of Aliens | SCHEV Addendum A: Descriptions and Domicile Eligibility Status for Various Categories of Aliens | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
82 | Admissions | Determining Domicile and Eligibility for In-State Tuition Rates | SCHEV Addendum B: Common Forms & Definitions In Support of the Guidelines for Determining Domicile and Eligibility for In-State Tuition Rates | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
83 | Admissions | Domicile Determinations for Students Under Deferred Action for Childhood Arrivals | SCHEV Domicile Determinations for Students Under Deferred Action for Childhood Arrivals | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
84 | Admissions | Domicile Guidelines | SCHEV Domicile Guidelines (2018) | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
85 | Admissions | Code of Virginia § 23.1-230. Enrollment agreements required. | Code of Virginia § 23.1-230. Enrollment agreements required. | Senior Associate Vice Provost | Strategic Enrollment Management | ||||||||||||||||||||
86 | Contracts & Procurement | Higher Education Act: Foreign Gift and Contract Reports, 20 U.S.C. § 1011f | HEA Section 117 | Controller | Finance | Whenever an institution is owned or controlled by a foreign source, or receives gifts from or enter into contracts with a foreign source totaling more than $250,000 within a calendar year, the institution shall file a disclosure report with the Secretary of Education on January 31 or July 31, whichever is sooner. | |||||||||||||||||||
87 | Privacy & Information Security | Pupils, Code of Virginia § 22.1-287.1. Directory information. | Code of Virginia § 22.1-287.1. Directory information. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
88 | Privacy & Information Security | General Provisions, Code of Virginia § 23.1-404. Retention of student birth certificates authorized. | Code of Virginia § 23.1-404. Retention of student birth certificates authorized. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
89 | Privacy & Information Security | General Provisions, Code of Virginia § 23.1-405. Student records and personal information; social media. | Code of Virginia § 23.1-405. Student records and personal information; social media. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
90 | Privacy & Information Security | General Provisions, Code of Virginia § 23.1-406. Reporting of certain students issued student visas. | Code of Virginia § 23.1-406. Reporting of certain students issued student visas. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
91 | Privacy & Information Security | General Provisions, Code of Virginia § 23.1-407. Reporting of enrollment information to Sex Offender and Crimes Against Minors Registry. | Code of Virginia § 23.1-407. Reporting of enrollment information to Sex Offender and Crimes Against Minors Registry. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
92 | Program Integrity Rules | Higher Education Act: Credit Hour Definition, 20 U.S.C. §§ 1001, 1002 | 34 C.F.R. § 600.2 | University Registrar and Director | Strategic Enrollment Management | Provides a federal definition of "credit hour." | |||||||||||||||||||
93 | Records & Registration | Financial Assistance, Code of Virginia § 23.1-642. Determination of senior citizen status; forms. | Code of Virginia § 23.1-642. Determination of senior citizen status; forms. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
94 | Records & Registration | Health and Campus Safety, Code of Virginia § 23.1-800. Health histories and immunizations required; exemptions. | Code of Virginia § 23.1-800. Health histories and immunizations required; exemptions. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
95 | Records & Registration | Academic Policies, Code of Virginia § 23.1-900. Academic transcripts; suspension, permanent dismissal, or withdrawal from institution. | Code of Virginia § 23.1-900. Academic transcripts; suspension, permanent dismissal, or withdrawal from institution. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
96 | Records & Registration | Academic Policies, Code of Virginia § 23.1-900.01. Diplomas; proof of education; method. | Code of Virginia § 23.1-900.01. Diplomas; proof of education; method. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
97 | Records & Registration | Academic Policies, Code of Virginia § 23.1-904. Course credit; veterans; active duty military students. | Code of Virginia § 23.1-904. Course credit; veterans; active duty military students. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
98 | Records & Registration | Academic Policies, Code of Virginia § 23.1-905. Academic credit for American Sign Language. | Code of Virginia § 23.1-905. Academic credit for American Sign Language. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
99 | Records & Registration | Academic Policies, Code of Virginia § 23.1-905.1. Course credit; dual enrollment courses. | Code of Virginia § 23.1-905.1. Course credit; dual enrollment courses. | University Registrar and Director of Records and Registration | Strategic Enrollment Management | ||||||||||||||||||||
100 | Records & Registration | Academic Policies, Code of Virginia § 23.1-905.1. Course credit; dual enrollment courses. | Code of Virginia § 23.1-905.1. Course credit; dual enrollment courses. | University Registrar and Director of Records and Registration | Strategic Enrollment Management |