Reports Glossary
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AB
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TermDescription
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Account
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AliasesDisplays the user's email aliases
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Created DateDisplays date on which the user’s account was created (i.e. 2012-05-25)
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Data Retrieved DateGoogle's Reports API is delayed by a few days. This is the most recent date we can display data from.
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DomainDisplays the user’s domain (i.e. bettercloud.com)
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EmailDisplays the user’s email address (i.e. john.doe@bettercloud.com)
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First NameDisplays the user’s first name (i.e. John)
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Full NameDisplays the user’s full name (i.e. John Doe)
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Last NameDisplays the user’s last name (i.e. Doe)
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Org UnitDisplays the Org Unit that the user is a member of (i.e. Executives)
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UsernameDisplays the user’s username (i.e. John.Doe)
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Contact Info
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AKAWhat the user may also be know as (i.e. Johnny)
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CompanyThe company the user works for (i.e. BetterCloud Inc)
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DepartmentThe department the user works in (i.e. Marketing)
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Home AddressThe user’s home address (i.e. 742 Evergreen Terrace)
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Home EmailThe user’s personal email address (i.e. Johnny@gmail.com)
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Home IMThe user’s personal instant message address (i.e. CoolGuyJohn555)
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Home PhoneThe user’s landline phone number (i.e. 555-867-5310)
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Main PhoneThe user’s primary phone number (i.e. 281-330-8004)
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ManagerThe user’s manager (i.e. Michael Moe)
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Mobile PhoneThe user’s mobile phone number (i.e. 281-330-8004)
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NotesAny notes pertaining to the user you have recorded (i.e. Is on maternity leave)
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Other AddressAny other address the user may have (i.e. 565 Sweetgreen Road)
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Other EmailAny other email address the user may have (i.e. JohnDoe@hotmail.com)
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Other IMAny other instant messenger addresses the user may have (i.e. JohnBoy281)
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TitleThe user’s position title (i.e. Assistant to the Regional Manager)
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URLA URL associated with the user either personal or professional (i.e. www.JohnDoeBowties.com)
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Work AddressThe address of the user’s place of employment (i.e. 123 Fake St)
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Work EmailThe user’s email address at their place of employment (i.e. John.Doe@bettercloud.com)
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Work FaxThe user’s fax number at their place of employment (i.e. 555-555-5555)
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Work IMThe user’s instant message address at their place of employment (i.e. JDoe)
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Work PhoneThe user’s phone number at their place of employment (i.e. 555-555-5556)
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Last Date Of
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Google Apps LoginThe date the user logged in to Google Apps
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Last Gmail AccessThis is the last time that the user accessed their mail, by any means. This includes browser, mail client, mobile devices, and OAuth.
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Last IMAPThe date the user last accessed their account via IMAP.
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Last SSOThe date the user last accessed their account via SSO.
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POP3 AccessThe date the user last accessed their account via POP3.
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Webmail AccessThis is the last time the user accessed their mail via https://mail.google.com, in a browser.
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Quotas
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Docs Total (MB)The total capacity of the user’s Docs storage. In megabytes
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Docs Used (MB)How much Docs storage the user has used. In megabytes
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Docs Used (percent)What percentage of total Docs storage the user has used
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Mail Total (MB)The total capacity of the user’s Mail storage. In megabytes
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Mail Used (MB)How much Mail storage the user has used. In megabytes
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Mail Used (percent)What percentage of total Mail storage the user has used
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Status
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2 Step EnabledWhether or not the user has 2 step verification enabled
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2 Step EnforcedWhether or not the user is enforced to have 2 step verification. If true, users cannot disable 2 step verification.
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Active or Suspended StatusWhether the user is active or suspended
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Being DelegatedWhether or not the user’s email inbox is delegated to another user
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Being MonitoredWhether or not the user’s email activity is being monitored by another user
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Deletion Scheduled DateThe date on which the user is scheduled to be deleted
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Deprovision StartedThe date on which the process was started to deprovision the user
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Email Forwarding EnabledWhether or not the user has email forwarding enabled
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Email Forwarding ToDisplays to whom the user’s emails are forwarded to
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Hide / Show UserWhether or not the user is viewable or hidden in the Directory
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InactiveWhether or not the user has logged in to their account recently enough to be considered an active user
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Inbox Delegated ToWhich Gmail inbox this user has delegated access to
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Is Delegated AdminWhether or not the user as an Admin Role in the Admin Console
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Is Super AdminWhether or not the user is a Super Administrator
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TypeThe type of emails (i.e social, promotion, update)
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belongsToGroupWhether or not the user on the domain belongs to a group
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usedTotalHow much Total (combined Drive and Mail) storage the user has used. In megabytes
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