Health, Safety and Hazard Schedule

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1	Show and date Secretary Show Manager Safety Officer Management of Health & Safety (insert year) – Risk Assessment This is just a template. You can copy, paste and and amend it to suit your needs
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8	Hazard	Cause	Consequence	Mitigation - follow government guidelines relevant on date of show
9	This section is currently unnecessary but should a further Pandemic occur it should be reinstated	Chance of infection by aggressive virus	Spread of infection by aggressive virus	Before the show Warn potential exhibitors not to attend if they have any symptoms of Covid19 Warn potential exhibitors that if they fall in to a category regarded as ‘vulnerable’ that they attend at their own risk. Ensure all entry forms include an email address and/or phone number should track and trace be required Announce the timing of classes and advise exhibitors that should not arrive until shortly before their class is scheduled During the show Helpers to be on hand at known ‘pinch points’ to ensure social distancing Request masks should be worn at indoor events Provide hand disinfectant facilities at each ring Ensure Judges and Stewards understand the importance of social distancing during judging Minimise the handing of show stationary such as prise card, judges books and paper work in the ring and around administration areas Do not hold raffles and similar activities Ensure those responsible for food and refreshments observe the general regulations in force.
10	Potential collision between pedestrians/dogs and vehicles	Pedestrians among moving cars/vans and unsighted to drivers. Distracted driver. Loose dog.	Minor injuries to pedestrians and dogs	5 mph Speed Limit Signs Car park attendants to be vigilant Car park attendants to wear hi-visibility clothing
11	Uneven ground in car park	Pedestrians walking through car park and fail to see uneven ground	Slips trips or falls leading to minor injuries	Inspection of car park before show Uneven ground reported to Show Manager and cordoned off using high visibility tape
12	Pathways or grass areas become inaccessible	Rain/bad weather caused by foot traffic and vehicles (slipping)	Slips trips or falls leading to minor injuries Minor car accident due to slippery surface	Affected area cordoned off with high visibility tape until considered safe by H&S Officer
13	Dogs out of control	Dogs being exercised (on long leads) Handler distracted Owners letting dogs off leads	Potential injuries to dogs	Notice stating, “Dogs to be kept on leads at all times unless in a designated enclosed exercise area” Exercise areas to be clearly marked
14	Bio Hazard	Dog excrement not picked up by owner/handler	Slips. Possible toxocariasis.	Sufficient exercise areas properly signed. Signs “Requesting owners to clean up after their dog” Adequate disposal points that are emptied regularly
15	Dogs in vehicles during hot weather	No one present with dogs in car Inadequate ventilation in car	Dogs suffering from heat exhaustion, potential fatality	Car park to be inspected regularly Notices placed in car park and on showground regarding action that will be taken in the event of a dog being found in distress. The inside temperature of the vehicle to be noted where measuring equipment is available The procedure used will follow the Kennel Club guide lines. Video recording and pictures will be taken as evidence and to record any action taken.
16	Showground area
17	Hazard	Cause	Consequence	Mitigation
18	Immediate access around and to ring blocked	Cages or grooming table by ringside	Blockage of gangways (KC requires that at least 1m away from ring is free from cages etc.)	Continuous inspection by H&S officer and SCCS committee members. Public address system announcements if required. Signed areas for cages and grooming. All cages, crates and boxes are required by KC to be labelled to identify the Owner/Handler
19	Uneven surfaces	Exhibitors moving about the showground	Trips or falls	Inspection of site before and during show Any hazardous areas cordoned off with high visibility tape and regularly monitored. Holes to be filled or covered
20	Trailing power leads across public area	Trade stand – use of generators	Trips or falls	Trailing power leads to be positioned so as not to cause a hazard to public or stand occupier
21	Flammable liquid stored on showground	Storage of fuel	Fire	Fuel to be stored in approved containers, in a well-ventilated area and away from the public. Fire extinguishers suitable for fuel fires to be provided by stand holder and easily accessible. Stall holder to have current insurance certificate
22	Overcome by fumes	Storage of fuel	Asphyxiation	Fuel to be stored in a well-ventilated area
23	Insecure items on traders stand	Heavy item falls and strikes member of public or trader	Minor injuries	Vehicles only permitted during certain hours - no later than 8 am, or after Group judging/Best in Show judging has been completed. At all other times access will only be allowed under exceptional circumstances and then only when escorted by a show official with speed to be restricted to a maximum of 5 mph
24	Person struck by trader’s vehicles	Moving vehicles – driver or person not paying attention	Minor injuries	Vehicles only permitted during certain hours - no later than 8 am, or after Group judging/Best in Show judging has been completed. At all other times access will only be allowed under exceptional circumstances and then only when escorted by a show official with speed to be restricted to a maximum of 5 mph
25	Water at a temperature to cause harm.	Public harmed by spilt hot water	Scalds and/or burns	Water heating equipment must not be left unattended while turned on. Water heaters must not be left unattended when containing hot water. Water heaters must be sited a safe distance from the public A notice to be placed in plain view stating that “The water heater contains hot water and could cause scalds and burns”
26	Live surface with a hazardous voltage	Damaged equipment, poor insulation, exposed live cables, earths disconnected	Exposure to a hazardous voltage, electrocution	All Portable electrical equipment to have a current (tested within the last 2 years) Portable Appliance Test Certificate. Applies to all areas including traders
27	Bio Hazard	Dog excrement not picked up by owner/handler	Slips. Possible toxocariasis.	Sufficient exercise areas properly signed. Signs “Requesting owners to clean up after their dog” Adequate disposal points that are emptied regularly
28	Delay to receiving medical attention	Accident, illness or an injury	Exacerbation of situation, minor may become major injury.	Paramedic available on site. In date first aid kit available. Defibrillator available
29	Paramedic available on site. In date first aid kit available. Defibrillator available	Blockage of designated emergency exits by a vehicle	Incident may not be treated as quickly as possible and effect may worsen. Crush injuries to public if exit blocked	Designated exits to be regularly inspected by show officials. Any vehicle or equipment blocking an exit to be removed as soon as possible Registration Mark to be announced over Public-Address system until owner of vehicle is identified
30	Fire	Persons smoking in enclosed areas	Fire	Covered enclosed areas are defined by the Fire Laws to be non-smoking. No Smoking signs to be posted and clearly visible. Show officials to advise people smoking in restricted areas to either stop smoking or to leave the area concerned immediately. Fire fighting equipment to be positioned in all covered areas with clearly visible “Fire Point” signs.
31	Access to Evacuation Area blocked	Blocked by vehicles, cages, crates etc.	Crush injuries as public evacuate in an emergency	Area marked out to be kept clear. “Emergency Evacuation Area” sign posted and clearly visible at all times
32	Bench collapse	Dividers removed. Persons standing on benches	Minor injury	Notices posted prohibiting removing dividers/standing on benches.
33	Tent collapses or part collapses	High winds	Persons and dogs trapped under canvas or injured by falling tent structure	Wind strength to be monitored Evacuate tents if wind reaches more than 45 mph
34	Escape of flammable gas	Hot food vendors – defects within cooking equipment and the associated gas supply e.g. poor connections, damaged hoses, unsecure gas bottles	Asphyxiation Explosion/Fire	Gas safe certificates for equipment being used. Gas bottles in use secured properly. Hoses in good condition. Spare/empty canisters stored in a safe manner with plenty of air circulation Risk assessment to be available Fire extinguishers to be provided by trader
35	Food poisoning	Hot food vendors - Incorrectly cooked food on trade stand	Minor illness	Food vendor to provide current hygiene certificate
36	Set up and Break Down
37	Use of heavy equipment or machinery	Heavy vehicles colliding with other persons Person struck by loads	Major injuries	All persons in the set-up area to wear high visibility clothing as well as contractors to use appropriate Personal Protective Equipment (PPE). All heavy plant to comply with speed limits and have reversing alarms. All Contractor’ companies to have their own Safe System of Work (SSoW) based on the contractor’s risk assessment and safety documents, which should be made available to the organisers.
38	Trade Stands	Moving stands and associated vehicles	Danger of collision	Trade Stand Manager or his deputy to ensure trade stand vehicles are escorted to their pitch. To instruct the trader on the requirements regarding observing site speed limits and other limitations whilst setup of the show is taking place. The times available for access and removal of their stand from the showground is as per their specific agreement with the organisers
39			Caravan site
40	The appointed Caravan Warden will be in charge of the area used for the caravans. The Caravan Warden along with their assistants will be in charge of the layout and siting the caravan pitches and units. Regulations on the time scale and use of this area is covered by the instruction sheet supplied by the organisation to all caravan owners/occupiers who may be using the site between set-up to break down, which include the precautions regarding fire fighting. Fire points with extinguishers will be sited at suitable places along with fire point signs and instructions on using the equipment, which will be provided by Southern Counties Canine Association. Waste disposal for the caravan site will be arranged by contractors hired by the show for this purpose. Any occupiers of caravans refusing to comply with these regulations will be required to leave the show ground with their caravan/outfit.
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