Example Planning Tools
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ABCDEFGH
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#TogetherWeRemember
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Planning Checklist
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Use the Planning Checklist to plan and track progress towards creating your #TogetherWeRemember event with your team. All tasks are organized based on the content in the Organizer's Guide available on our website. Customize this to meet your needs, since you may not need all of these steps. If you have any questions, contact your Regional Organizer or send an email to info@togetherweremember.org.
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#Key TasksTask OwnerDue DateStatusProgress Notes
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1Get Connected
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Sign Up Community on TWR Website
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Speak With TWR Core Team Member
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Join Community Hub on Facebook
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Follow TWR Social Media Channels
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2Build Your Team
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Recruit & Form Team
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3Design Your Event
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Define Event Type & Activities
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Select Venue
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Design Setup of Venue
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Choose Any Handouts and/or Giveaways
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4Create a Budget & Recruit Sponsors
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Create Budget
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Recruit Sponsors / In-Kind Donors
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5Arrange Event Logistics
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Reserve Venue
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Reserve / Acquire Event Equipment
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Order / Make Signage
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Make / Print Handouts
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Order / Make Giveaways
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Book Speakers / Performers
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Order Decorations
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Create Social Media Installation
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Order Food / Drinks
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6Promote the Event
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Create Name Reading Sign-Up Sheet
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Create Local Facebook Event
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Market to VIPs (Phase I)
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Market to General Public (Phase II)
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Market to Local Media (Phase III)
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7Make Final Day-Of Arrangements
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Develop Event Production Schedule
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Confirm Venue Reserved
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Confirm Event Equipment Reserved / Acquired
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Confirm Signage Delivered / Created
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Confirm Handouts Created / Printed
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Confirm Giveaways Created / Delivered
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Confirm Logistics with Speakers & Performers
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Confirm Decorations Delivered / Acquired
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Confirm Social Media Installation Materials Acquired
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Confirm Food & Drink Delivered / Acquired
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Confirm Press Release Distributed
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Confirm Name-Reader Sign-Up Sheet Filled
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Send Email Reminder(s) to Name-Reading Participants
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Host Final Team Meeting to Review Production Plan
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8Follow Up
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Send Thank You's
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Provide Feedback
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Stay Engaged
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