Sample - Wedding Logistics Plan
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Hotel Hyatt Westlake to Calamigos
Fourseasons Westlake to Calamigos
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Wedding Information
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NameRachel Kelly
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Date of WeddingJuly 6, 2019
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Location of WeddingCalamigos Ranch
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Venue
Hyatt Westlake and Four Seasons Westlake
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Ceremony Start Time6:00
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Wedding Planner NameSharon Smith
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Wedding Planner Phone310-555-0880
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Total Guests100-125
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Total Guests Requiring Transportation 80
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Swoop On-site Coordinator Yes
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Pick-up / Drop-off Locations
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Location #1 - Hyatt Regency Westlake, 880 S Westlake Blvd, Westlake Village, CA 91361
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Location #2 - Four Seasons Hotel Westlake Village, California, 2 Dole Dr, Westlake Village, CA 91362
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Location #3 - Calamigos Ranch, 327 Latigo Canyon Rd, Malibu, CA 90265
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Location #4 - Westlake Village Inn - 31943 Agoura Rd, Westlake Village, CA 91361
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Shuttle Trip Details
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Shuttle #1
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Pick-up Location
Location #1 - Hyatt Regency Westlake, 880 S Westlake Blvd, Westlake Village, CA 91361
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Drop-off Location
Location #3 - Calamigos Ranch, 327 Latigo Canyon Rd, Malibu, CA 90265
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Pick-up Time4:30 PMShuttle Details Pick-up
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Return Pick-up Time10:45 PMTotal Passengers62
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Total Duration 4:30 pm - 12:00 AMShuttle #Start TimeDurationArrival TimePassengers
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Type of TransportationDrop-off Guests
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Passengers 6214:30 PM0.024:55 PM31
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Load Time2 Minutes15:20 PM0.025:45 PM31
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Drop-off Time3 Minutes
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Duration Day Time20 MinutesShuttle Details ReturnTotal Passengers62
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Total Time25 minutes
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Vehicle 27 Passenger Shuttle110:45 PM0.0211:10 PM31
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111:35 PM0.0212:00 AM31
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Shuttle #2
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Pick-up Location
Location #2 - Four Seasons Hotel Westlake Village, California, 2 Dole Dr, Westlake Village, CA 91362
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Drop-off Location
Location #3 - Calamigos Ranch, 327 Latigo Canyon Rd, Malibu, CA 90265
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Pick-up Time4:30 PM
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Return Pick-up Time10:45 PMShuttle Details Pick-up
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Total Duration 4:30 pm - 12:00 AMTotal Passengers62
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Type of TransportationReturn Guests to HotelShuttle #Start TimeDurationArrival TimePassengers
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Passengers 62
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Load Time2 Minutes24:30 PM0.024:55 PM31
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Drop-off Time3 Minutes25:20 PM0.025:45 PM31
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Duration Day Time20 Minutes
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Total Time25 minutesShuttle Details ReturnTotal Passengers62
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Vehicle 27 Passenger Shuttle
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210:45 PM0.0211:10 PM31
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211:35 PM0.0212:00 AM31
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Shuttle #3
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Pick-up Location
Location #4 - Westlake Village Inn - 31943 Agoura Rd, Westlake Village, CA 91361
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Drop-off Location
Location #3 - Calamigos Ranch, 327 Latigo Canyon Rd, Malibu, CA 90265
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Pick-up Time4:30 PM
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Return Pick-up Time10:45 PM
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Total Duration 4:30 pm - 12:00 AMShuttle Details Pick-up
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Type of TransportationReturn Guests to HotelTotal Passengers62
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Passengers 26Shuttle #Start TimeDurationArrival TimePassengers
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Load Time2 Minutes
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Drop-off Time3 Minutes34:30 PM0.024:55 PM31
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Duration Day Time20 Minutes35:20 PM0.025:45 PM31
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Total Time25 minutes
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Vehicle 14 Passenger Sprinter VanShuttle Details ReturnTotal Passengers62
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Duration & Vehicles310:45 PM0.0211:10 PM31
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311:35 PM0.0212:00 AM31
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Number of Vehicles3
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Driver Details
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To be provided 24-48 hours prior to trip.
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Shuttle Driver #1
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NameMark Johnson
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Phone Number310-555-0880
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Shuttle Driver #2
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NameJames Franlin
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Phone Number310-555-0880
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