Fundraising_Event_WBS-1.xlsx

	A	B	C	D	E	F
1	WBS Code	Task / Work Package	Description	Deliverable / Outcome	Estimated Time	Estimated Cost

2	1.0	Fundraising Event Project	Overall project to plan, organize, and carry out the fundraising event.	Completed fundraising event	8 weeks	$7,000.00
3	1.1	Event Planning	Establish goals, timeline, event type, and team roles.	Event plan and project structure	1 week	$200.00
4	1.1.1	Define event purpose and fundraising goal	Identify why the event is being held and how much money should be raised.	Written event purpose and fundraising goal	4 hours	$0.00
5	1.1.2	Choose event type	Decide whether the fundraiser will be a dinner, auction, raffle, walkathon, etc.	Selected event format	3 hours	$0.00
6	1.1.3	Select date and time	Choose the best date and time for the event.	Confirmed event date and time	2 hours	$0.00
7	1.1.4	Create project timeline	Build a schedule of planning milestones and deadlines.	Project timeline	5 hours	$0.00
8	1.1.5	Assign planning team roles	Determine who is responsible for each part of the event.	Team responsibility list	3 hours	$200.00
9	1.2	Budget and Funding	Plan event finances and fundraising targets.	Approved budget plan	1 week	$100.00
10	1.2.1	Estimate event expenses	Calculate expected costs for venue, food, decorations, and materials.	Expense estimate	4 hours	$0.00
11	1.2.2	Set fundraising target	Decide the amount of money the event should raise.	Fundraising target amount	2 hours	$0.00
12	1.2.3	Identify sponsorship opportunities	Determine where financial support may be obtained.	Sponsorship opportunity list	6 hours	$0.00
13	1.2.4	Track projected income and costs	Maintain a budget sheet of expected revenue and expenses.	Budget tracking sheet	6 hours	$0.00
14	1.2.5	Approve final budget	Review and confirm the event budget.	Final approved budget	2 hours	$100.00
15	1.3	Venue and Logistics	Secure the event location and coordinate setup requirements.	Confirmed venue and logistics plan	2 weeks	$2,500.00
16	1.3.1	Research venue options	Search for venues that fit the budget, size, and style of event.	List of possible venues	8 hours	$0.00
17	1.3.2	Book venue	Reserve and pay for the event location.	Venue contract/booking confirmation	3 hours	$2,000.00
18	1.3.3	Arrange seating/layout	Plan table, chair, booth, and activity layout.	Venue layout plan	4 hours	$200.00
19	1.3.4	Organize parking and accessibility	Ensure access for guests, parking, and accommodations.	Access and parking plan	3 hours	$100.00
20	1.3.5	Confirm setup and cleanup requirements	Determine what must be done before and after the event.	Setup/cleanup checklist	3 hours	$200.00
21	1.4	Vendors and Supplies	Obtain the services and materials needed to run the event.	Confirmed vendors and supplies	2 weeks	$2,000.00
22	1.4.1	Select catering vendor	Choose a food and beverage provider.	Catering agreement	6 hours	$1,200.00
23	1.4.2	Arrange decorations	Plan and purchase decorations matching the event theme.	Decoration plan/materials	5 hours	$300.00
24	1.4.3	Secure audio/visual equipment	Arrange microphones, speakers, projector, etc.	A/V equipment setup plan	4 hours	$250.00
25	1.4.4	Order event materials	Purchase tickets, signs, programs, banners, and supplies.	Event materials ready for use	5 hours	$150.00
26	1.4.5	Confirm vendor contracts and delivery times	Finalize vendor details and delivery schedules.	Vendor confirmation schedule	4 hours	$100.00
27	1.5	Marketing and Promotion	Promote the event and encourage attendance and donations.	Event marketing campaign	2 weeks	$700.00
28	1.5.1	Create event name/theme	Develop the event title and overall theme.	Event title and theme	3 hours	$0.00
29	1.5.2	Design promotional materials	Create flyers, posters, graphics, and digital ads.	Promotional materials	8 hours	$200.00
30	1.5.3	Promote event on social media	Post and advertise the event online.	Social media campaign posts	10 hours	$100.00
31	1.5.4	Send invitations/emails	Invite donors, sponsors, guests, and community members.	Invitations and email outreach	6 hours	$150.00
32	1.5.5	Contact local media/community partners	Reach out to media outlets and community groups for support.	Outreach record	6 hours	$50.00
33	1.5.6	Track RSVPs/ticket sales	Monitor guest responses and ticket purchases.	RSVP/ticket tracking list	5 hours	$200.00
34	1.6	Donations and Sponsorships	Secure sponsor support, donations, and contributed items/services.	Donation and sponsorship commitments	2 weeks	$200.00
35	1.6.1	Identify potential donors/sponsors	Create a list of possible sponsors and donors.	Donor/sponsor prospect list	6 hours	$0.00
36	1.6.2	Prepare sponsorship packages	Develop sponsorship levels and benefits.	Sponsorship package documents	5 hours	$50.00
37	1.6.3	Request donations	Contact sponsors and donors to ask for support.	Donation request outreach	10 hours	$0.00
38	1.6.4	Collect donated items/services	Gather donated goods or services for event use.	Donation inventory	6 hours	$50.00
39	1.6.5	Record sponsor commitments	Track sponsor agreements and donation promises.	Sponsor commitment log	4 hours	$0.00
40	1.6.6	Recognize sponsors in event materials	Include sponsor names in programs, signs, and announcements.	Sponsor recognition materials	4 hours	$100.00
41	1.7	Staffing and Volunteers	Recruit, assign, and train staff/volunteers.	Staff and volunteer plan	1 week	$300.00
42	1.7.1	Determine volunteer needs	Identify how many volunteers are needed and for what jobs.	Volunteer requirement list	3 hours	$0.00
43	1.7.2	Recruit volunteers	Find people willing to support the event.	Volunteer roster	8 hours	$0.00
44	1.7.3	Assign volunteer responsibilities	Match volunteers to specific event tasks.	Volunteer assignment list	4 hours	$0.00
45	1.7.4	Train volunteers	Explain duties, event procedures, and expectations.	Volunteer training completion	5 hours	$100.00
46	1.7.5	Create event-day staff schedule	Build a schedule showing who works when and where.	Event staffing schedule	3 hours	$200.00
47	1.8	Event Execution	Carry out the fundraiser and manage event-day operations.	Successfully operated event	1 day	$800.00
48	1.8.1	Set up venue	Prepare tables, chairs, decorations, signs, and equipment.	Event venue ready for guests	6 hours	$200.00
49	1.8.2	Check in guests	Welcome guests and manage registration/check-in.	Guest check-in completed	3 hours	$50.00
50	1.8.3	Manage event program/activities	Run the event schedule, announcements, and fundraising activities.	Event program completed	5 hours	$200.00
51	1.8.4	Handle donations/payments during event	Collect and record donations, ticket payments, or auction bids.	Donations/payments recorded	4 hours	$100.00
52	1.8.5	Monitor vendors and volunteers	Supervise vendors and volunteers during the event.	Smooth event operations	5 hours	$50.00
53	1.8.6	Close event and begin cleanup	End the event, remove materials, and clean the venue.	Venue closed and cleaned	4 hours	$200.00
54	1.9	Post-Event Activities	Complete financial closeout, thank-yous, and evaluation.	Event closeout and evaluation	1 week	$200.00
55	1.9.1	Reconcile funds raised and expenses	Calculate total money raised and subtract costs.	Final financial summary	5 hours	$0.00
56	1.9.2	Send thank-you messages	Thank donors, sponsors, volunteers, and attendees.	Thank-you communications sent	6 hours	$50.00
57	1.9.3	Evaluate event success	Review whether goals were met and what worked well.	Event evaluation summary	4 hours	$0.00
58	1.9.4	Document lessons learned	Record recommendations for future events.	Lessons learned document	3 hours	$0.00
59	1.9.5	Prepare final event report	Summarize attendance, finances, and overall outcomes.	Final event report	5 hours	$150.00
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