Tasks and Timeline
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TasksTimeline
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Sign up at jrmf.org/for-hosts/2-3 months in advance
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Complete pre-event questionnaire2-3 months in advance
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Select target audience and facility2-3 months in advance
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Select day and time (allow 2-3 hours for event, as well as time for set-up of tables, chairs, etc.)2-3 months in advance
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Submit event through website2-3 months in advance
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Decide on free vs. fee-based registration2-3 months in advance
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Select registration system (JRMF or your own; ours includes a photo/video release and waiver)2-3 months in advance
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Identify and secure funding for copies, puzzles, games, snacks (optional)2-3 months in advance
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Advertise through email, social media, and flyers (templates available upon request)1-2 months in advance
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Find competent table leaders (professors, teachers, college students, parents)1-2 months in advance
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Select activities in coordination with JRMF1 month in advance
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Purchase any games, puzzles, or manipulatives needed for activities1 month in advance
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Confirm that table leaders are coming 60 min before the event for training1 week in advance
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Make copies of activities1 week in advance
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Email reminder to registered participants2-3 days in advance
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Set up tables, chairs, pencils, pencil sharpener, scratch paper, etc.day of the Festival
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Facilitate training for table leaders (with assistance from JRMF)day of the Festival
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Set up on-site registrationday of the Festival
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Complete survey for organizersimmediately after Festival
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Send survey to table leadersimmediately after Festival
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Prepare for next Festivalimmediately after Festival
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