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ACTION IDDATE OPENEDACTIONACTION OWNERDATE CLOSEDACTION NOTESSTATUS
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212/1/25Review role profile and request amendments if necessaryALLRole profiles are generic templates produced by Scottish Swimming and are not exhaustive. Please review your role profile, if you feel it need updating then please let us know as this can be changed.

10/12/25 - Secretary and memebers sec completed.

11/01/26 - Ongoing

26/1/26 - technical cooridinator, meet and members sec. updated

1/2/26 - Treasure and Gala convenor to be looked at as a priority		Open
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312/1/25FM to update website/noticeboard with committee/coach photos (FM)FMGetting to know the people who help run the club
31/8 - committee member to send FM photos of themselves for the website
11/1/26 - to be done after AGM with new committee		Open
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8318/6/25MM to chase payment for the galaMMOutstanding payment not made by M&W

1/2/26 -MM to send MLR details and will rasie at NL meeting

Open
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949/11/25DW to remind parents in WhatsApp groups to submit completed code of conductDW2/2/2611/1/26 - DW to obtain list of outstanding forms from VMClosed
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959/11/25Coaches to complete code of conductLM11/1/26 - LM has completed. Other coaches outstanding

1/2/26 - 1 coach outstanding		Open
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969/11/25Bounce Bingo PrizesDW/FMFM currently liaising with organisers
DW to arrange prizes
AR to help organise for junior volunteer programme
FM to arrange online ticketing and advertising		Open
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999/11/25Exec. Committee to agree on minimum amount to remain in account so that extra funds can be put to good useExec.11/1/26 - to take place after AGMOpen
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10011/1/26Outstanding Payments - MM and DW to check functionality of App to see if reminders can be sent automaticallyMM/DW1/2/26no auto reminder for outstanding balances however headed letter/invoice can be createdClosed
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10111/1/26Outstanding Payments - DS to contact individualsDSOpen
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10211/1/26Change signatories to new secretary and treasurerKS/FM/DSChange signatories to new secretary and treasurer

Required change noted in January's minutes and uploaded to SW website		Open
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10311/1/26Increase annual fees - Communicate increase of fees to parents/guardiansDWOpen
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10411/1/26AGM Book room,send reminder create agenda and circulateFM30/1/2626/1/26 - room booked reminder sentClosed
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10511/1/26handover with new secretaryFM4/2/26Closed
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10611/1/26handover with new treasurerKS2/2/26Closed
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10711/1/26MLR will contact SMB about the issues with pool at last meetMLR2/2/262/2/26 - SMB feedback received. further issues with lane ropes and fruit flies highlighedClosed
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10811/1/26Arrange updated medical forms and for medical info to go on the App DW2/2/26Closed
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10911/1/26Leeds - arrange bus, code of conduct forms, order T shirtsLM, VM, LAR, LS1/2/26 - in handOpen
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1101/2/26New equipment orders - walkie talkies, microphone, white boardFM5/2/26 - new walkie talkies orderedOpen
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1111/2/26FM to create an excel role profile directory for version control and to keep on top of reviewFMOpen
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1121/2/26CWPO to have a look at updating the current codes of conductVM/LAR/RSOpen
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1131/2/26Training lane ropes. Raise with Scottish SwimmingMLROpen
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