SCVF 2017 Vendor FAQs
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HEALTH PERMITS Answers
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1) Which Health Permit should I use?Health permit depends on HOW you will be sample/make food. Please go through each permit category to determine your status.
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2) What is a Handwashing station?See the detailed description in the health permit. You will provide the hand washing station. It's a setup of a 5-gallon igloo (can not have a push button spigot) + a bucket to catch dirty water + soap/paper towel. We'll fill up with hot water in the igloo at the festival. The spigot needs to be this type: https://www.austinhomebrew.com/assets/images/iglooblackspigot.jpg
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3) Do I bring my own 3 compartment kitchen sinks?The festival will provide the 3 compartment sinks.
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4) Do I need a health permit if I'm giving away non-edible (prepackaged) foods onsite? YES, the OC Health Dept requires a health permit for ANY type of foods given away.
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5) Do we have access to the 3 compartment sink if needed? You will have access ONLY if you have an OPEN FOOD health permit - which involves with fully enclosed tent (outdoor). Indoor booths that need access will need to sign up for open food health permit as well.
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6) What is Shared Food Facility Permit?Any food vendors who uses a restaurant space and/or a commercial kitchen to make and/or store thefoods - need to have this permit signed/returned along with the approved health permit of this restaurant/kitchen operation. You can download the permit here: https://drive.google.com/file/d/0B4kkFNfuVpGSY1otWTlVSWxkdDlYa215cW1IT09mY2JYZnJN/view?usp=sharing
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7) Are vitamins sample/selling require health permit?YES. All edible foods/supplements will require health permit.
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8) Who is paying for your health permit?Your health permit cost is included in the booth fee. We (festival) will pay for your health permit fees. With the exception - if you have a trailer to store food, you will need apply/pay separate permit for this. It will be considered under Prepackaged 1A permit. Please contact us soon. Last minute permits are NOT approved onsite.
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9) Can I get a permit on the days of the festival?NO. The health inspectors will NOT accept any last minute permits on the festival day.
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FOOD STORAGE and/or REFRIGERATION, ICEAnswers
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1) Do you offer food storage?YES! The Fee is $100 for a pallet size (starting price/size). No freezer. Just refrigeration for prepackaged food products. Vendors will have access to refrigerated reefer storage during the festival.
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2) My food doesn't need to be refrigerated. Do you have storage for non-refrigerated food items?Sorry, we only offer refrigerated storage for all food products. If you want to ship food products ahead of time for storage, ANY foods (regardless the type of food) can only be stored in the refrigeration space - as approved by the health department. We don't have a permited space for non-refrigerated items.
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3) Will there be ice provided onsite?YES. We will be selling bags of ice at the festival. $8 per bag.
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NON-FOOD STORAGEAnswers
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1) Do you offer storage for non-food items?YES! The fee is $150 per pallet. We can make arrangements for the non-food materials to be shipped/stored at the venue on October 26th.
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BOOTHS (INDOOR)Answers
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1) Do you know if the booth will have any kind of structure where we can hang our backdrop piece? We will be having an open-space booths concept in the building. No canopies allowed in the building. All booths are open space & NO pipe/rail/drapes. We will provide a 6ft table with 2 chairs for each full booth purchased. It would be best to make your booth look really nice by providing your own unique decorations and displays. Please contact our sponsor Vegan Printer for customized/printed display ideas! robert@veganprinter.com or linda@veganprinter.com.
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2) Any chance you have photos of indoor booths from last years event? (On FB I see outdoor booths but not indoors)This is our first year at this venue so we don't have photos for indoors. However, here is a few photos of the festivals/conventions done here at this venue: Go to Page 4 at this link: http://ocfair.com/event_planning/OCFEC-Brochure.html#page/4
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3) What size is our indoor booth space?Good news! All indoor booth spaces have been upgraded! Full size booth = 10'x10', Half size booth = 5'x10'
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4) Do we have access to electricity?No. If you didn't purchase electricity and want electricity, please contact us asap. Your booth is placed based on the consideration of electricity usage as well.
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5) Can we tape our display to the floor if needed?Yes. Only if it's a low adhesive type of tape. Duct tape and alike are NOT allowed.
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6) How do we receive our free staff tickets that's included in the booth fee?
Each full booth will receive 2 free staff weekend tickets which will be picked up Friday 10/27 at check in
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7) We have extra staff. How do we get the tickets for them? We can only provide up to 2 staff passes for the weekend. Please make purchases of the extra passes online. It's only $5 per day which is 50% off from the door prices already. Click here: https://www.eventbrite.com/e/2017-socal-vegfest-tickets-36476811124
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7) Is there wi-fi?Sorry, there's no wi-fi access provided. Please use your own phone data plan.
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8) Do I need a temporary city business license?Nope! Not needed! The OC Fair & Event Center is a state-owned property.
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9) Can I rent extra chairs + tables?Yes - indoors booths ONLY. It's $20 per extra 6ft table and $5 per extra chair. Deadline for accepting requests is Friday, Oct. 20th. Please use below link to pay and include booth name + exactly what the payment is for. Thank you.
paypal.me/socalvegfest
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10) What are parking hang tags?Vendor Parking hang tags are $4 per day for vendors to purchase from us. Otherwise, it's $8 on the actual day of the event. If you need extra beyond what you purchased, Please use below link to pay and include booth name + exactly what the payment is for. Deadline for accepting requests is Friday, Oct. 20th.
paypal.me/socalvegfest
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11) when can I pick up the Parking Passes?You will pick up the passes on Friday in a vendor envelope will be given to you.
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BOOTHS (OUTDOOR)Answers
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1) Is tent + furniture part of our paid price?No. Tent & table/chairs are NOT part of your purchased package. Please refer to your invoice/application when you first purchased the booth.
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2) Do we have access to electricity?You will have access to electricity if you have paid for electricity. If you didn't purchase electricity and want electricity, please contact us asap. Your booth is placed based on the consideration of electricity usage as well.
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3) How big is the space that we will be using behind our tent to make food?Per Fire Marshall Law: Behind your booth, there's a 20ft fire lane clearance, and your kitchen equipment/cooking will need to be 20ft behind that clearance - cooking on asphalt flooring.
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4) Is our tent on grass or on asphalt? If you are in P and N row, open food vendors - you will need to have fire retardant tarp underneath your booth.
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5) Can we have a tent on the cooking area that is behind our tent?Yes - only if your cooking preparation doesn't require open flame.
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7) Is there wi-fi?Sorry, there's no wi-fi access provided. Please use your own phone data plan.
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8) Do I need a temporary city business license?Nope! Not needed! The OC Fair & Event Center is a state-owned property.
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9) Do I need Fire Retardant Tarp for my booths?If you are in P and N row, open food vendors - you will need to have fire retardant tarp underneath your booth.
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10) Do I need to provide fire extinguisher?If you are an open food vendor - YES - please provide a K1 fire extinguisher - required by fire marshall.
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SETUPAnswers
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1) When do we get the set up details? You will receive the detailed info + map by Sunday Oct. 15th
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2) When do we set up?FRIDAY 10/27 between 12pm-7pm. You will be scheduled in different time slots due to booth location.
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LODGINGAnswers
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1) Is there a campground at the venue that we can stay in?YES! Please check here:
http://ocfair.com/venue-rentals/area-lodging-on-site-camping/on-site-camping/
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