ToDo List App Comparison
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2DoAny.doAsana
Awesome Note
AzendooCentralloChecklist.comEvernoteGoogle KeepIQTellKyberMammothHQNirvanaNozbeOneNoteOmnifocusProducteevRemember The MilkSimplidaySimpleNoteSortdTaskPaperThingsTickTickTrelloTodoistTopTaskListToodledoWorkflowyWunderlist
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# of Devices Per LicensepoopUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimited
Unlimited, you pay for the apps themselves not the platform.
UnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimited
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2 step authenticationYesNoYesYesYesNoYesNoYesNoYesYesnoNo
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AccessibilityGreatGoodYesPoor (Your device may have some)Good (Your device may have more)Yes, device basedGood (Your device may have more)YesGoodWeb + Mobile + GmailExcellentExcellentExcellentExcellentweb + mobileMedium
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Add tags to notesYesNoYesYesYesYesYesYesYesYesYesYesLabels
No (Premium only)
Coming soonyesYes
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AES-256 encryption for notes
AES-128 encryption supported for text in notes.
NoNono
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AndroidYesYesYesYesYesYesYesYesWaiting listYesYesNoyesYesYesNoYesYesYesYesyesYes
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Annotate attached PDF'sNoYesNoYesEvernoteNoNoNoNoNoNonoNo
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Annotation / Quick Sketch NoYesSketch for KeepEvernoteNoNoNoNoNonoNo
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Asynchronous Collaborative EditingYesYesYesYesNoNoYesYesYesNoNoYesYesNoyesYes
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AudioYesYesYesYesYesYesYesYes YesNoNoYesNoYesnoOn Chrome
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Audio notesYesYesYesYesYesYesNoNoNo
No (Premium only)
noOn Chrome
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Audio TranscriptionYesYes (Via Siri/Google Speech)Yes (Via Siri/Google Speech/Cortana)YesNoNoYesNoNonoNo
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Autosave and BackupYesYesYesYesYesYesYesYesYesYesYesYesYesYes
No (Premium only)
YesyesYes
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Backup Support (e.g. Dropbox, Drive)YesYesYesYesYesYesYesYesYesNoYesNoYesYesNoYes
premium feature
Sort of
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BlackberryNoYesYesNoOnline onlyNoYesNoBlackberry via AndroidNoNoYesnoNo
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Blog
Yes - http://blog.checklist.com
https://blog.evernote.com
iqtell.com/productivity-blog/
blog.todoist.com
blog.workflowy.com
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Calendar sync (Basic all-day event for each to-do)
YesOne way SyncYesYesYesNoYesYesOne way SyncNoOne way SyncOne way SyncOne way Sync
Yes: One way Sync
noOne way Sync
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Calendar sync (Full) - GoogleYesOne way SyncYesYesYesFull SyncYes, Full SyncOne way SyncNoOne way SyncOne way SyncOne way Sync
Yes: One way Sync
noOne way Sync
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Calendar sync (Full) - Apple (iCloud)YesOne way SyncYesFull SyncYes, Full SyncOne way SyncNoOne way Sync
One way Sync (Premium only)
Yes: One way Sync
noOne way Sync
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Calendar sync (Full) - Microsoft (Outlook/Exchange)
YesOne way SyncYesFull SyncYes, Full SyncOne way SyncNoOne way Sync
One way Sync (Premium only)
Yes: One way Sync
noOne way Sync
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Calendar sync (Full) - YahooYesOne way SyncYesFull SyncYes, Full SyncOne way SyncNoOne way SyncNo
Yes: One way Sync
noOne way Sync
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Calendar sync (Full) - OtherYesOne way SyncYes
Third party, such as Sunrise, IFTTT
Full Sync (CalDAV)Yes, Full SyncOne way SyncNoOne way SyncNo
Yes: One way Sync
noOne way Sync
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ChatYesYesYesNoYesYesOne way Sync
Slack integration coming soon
NoPartialYesNonoNo
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ChecklistsYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesyesYes
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Cloud EnvironmentYesYesYesYesYesYes - Evernote CloudYes - Google DriveYesYesYes - Microsoft OneDriveNoNoYesYesYesYesyesYes
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CollaborationYesYesYesYesPoorYesYes, advancedNoYesComing soonNoYesYesYesYesyesYes
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CommentsYesYesYesYesYesPoorYesYesPoorYesYesYesYes5 users (25 users in Premium)YesyesYes
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Connection to Other Major AppsYes
Many integrations
YesIFTTT and ZapierNoEvernote, Dropbox, Google Drive, OneDrive, BoxYes, any calendar, IFTTT, Uber, Slack, MapsIFTTT and ZapierYesComing soonRemindersImport from other apps
Yes- trello.com/integrations
IFTTTYes: IFTTT, Zapier, MorenoYes
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Contact recordsNoNoYesYesYesYesNoNoNono
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Cost14.99Free or 3$/mo
Free / $10mo per user
3.99
$7.50/month/user
$7.50/month/user100% FreeFree (Plus 24.99/yr, Prem$49.99/yr, Bus $120/yr)Freehttp://iqtell.com/pricing/Free$47.88 for Pro and Plus versionsFreePaid Apps: iPhone 19.99, iPad 39.99, Mac 39.99Free, Pro with Sync function costs 25 USDFree, Premium with email requestFree
Paid Apps:
iPhone 9.99,
iPad 19.99,
Mac 49.99
$1.99/month or $19.99/year
Free. Business Class - $8.33/user/month
Free / Premium for $29/year
Free version. Subscriptions start at $14.99
Free; $5/mo or $49/yr
Free / $4.99/mo
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Delegation of to-dosYesYesYesYesYesYesYesComing toonNoYes
No (Premium only)
Yes
manually via tags
Yes
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Delegation of remindersYesYesComing toonNoYesYesnoYes
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Delegation of calendar eventsNoYesYesYesYesNonoNo
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Delivery
Web, Mobile, Mac, Chrome
Web, MobileMobile only
Web, Mobile, Desktop
Web, Mobile
Web,Mobile,Desktop, Email
Web, Mobile, DesktopWeb, Mobile, Email, SMSMobile, Desktop (via Slack, Reminders)Web, Mobile, DesktopYesWeb, Mobile, Gmail
Web, Mobile, Desktop
Web, Mobile, iOS, Android, Windows, Mac, Browser, yes everywhereWeb, MobileWeb, Mobile, iOS, Android, Windows, Browser Extensions
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Desktop appMacYesNoNoYesNoYesYesNoYesYesYesNoYesNoYesYesChrome appYes
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Developer2DoAny.doAsanaAwesome NoteAzendppCentralloChecklist.comEverNoteGoogleIQTELLCompanyonsMammothHQMicrosoftOmniGroupRemember The MilkSimpleNoteSortd.comThingsTrelloDoistToodledoJesse Patel
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Digital Archive, long-term file storageYesYesYesYesYesYesYesNoNoYesYespremium
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DocumentsYesyesYesYesYesYesYesYesYesNoNoYesYesYesnoYes
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Drag and dropYesyesYesYesYesDesktop OnlyYesYesYesYesNoYesYesYesyesYes
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Dropbox linksYesyesYesYesYesNoYesYesYesNoYesYesYesnoYes
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easy interfaceYesYesYesYesYesYesYesYesYesUndergoing a redesignYesYesYesYesYesYesYesYesyesYes
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Easy list-makingYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYES!Yes
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Email AppSoon to comeYesYesYesYesYesCloudMagic and PowerbotGmailYes, full integrationEmail to OneNote, CloudMagic and PowerbotYesYesYesNoYesYesYesnoYes
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Encrypts notes (built-in)YesEvernoteNoNo?no
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Follow up on delegated tasksYesYesYesYesYesYesYesYesYesYesno
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GeotaggingYesYesYesNoYesYesYesYesnoNo
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Get more features/storage/whatever via referrals
NoNoYes (but Free anyways)YesThere is no storage limitationYes-Yes- Trello GoldNoYesyesNo
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Google Drive linksYesÝesYesYesYesNoYesYesYesyesYesnoYes
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google tasksYesNoYesNoNoNonoYes
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GUI Editor for NotesNoNo, BBcodeYesYesYesYesYesYesComing soonnoYes
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HandwritingNoNoYesPoorEvernoteYesNoNoNono
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Home Screen Display WidgetYesYesYesYesYesYes, AndroidYesNoYesYesYesYesYes, on AndroidnoYes
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HTTPS EncryptionYesYesYesYesYesYesYesYesYesYesYesYesyesYes
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ImagesYesYesYesYesYesYesYesYesYesYesYesNoNoYesYesYes
Yes, as attachments
noYes
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Instructional VideoYeshttps://www.youtube.com/watch?v=aWX1hhSTOtc AND https://www.youtube.com/watch?v=rR3dVqLcLx4https://www.youtube.com/user/IQTELLhttps://www.youtube.com/watch?v=Z23euDUQ4tI
trello.com/guide
https://www.youtube.com/watch?v=0OAtFIpPxpUhttp://www.toodledo.com/info/videos.php
when you sign up
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iOSYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesYesyesYes
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List inside ListsYesYesYesYesYesNoNoYesYesYesYesComing soonNoYesYesYes
Yes, via attachments
YESYes
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Location based remindersYesNoYesNoYesYesYesNoYesNoYesno
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Mac OS XYesYesWebYesOnline OnlyYes OnlineYesYes. Through Chrome appOnline OnlyYes (Reminders & Calendar app)YesyesYesWebYesYesYesYesnoYes
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Maps integrationYesNoYesYesYesNoNoNono
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Markdown for NotesNoYesYes - extremely limitedNoYesYesNoNoYesvia this hack
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Microsoft Office CompatibilityYesNoYes - Attach filesCan AttachCan't Attach FilesYesCan AttachYesYesNoYes (Outlook)Yesno
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Monthly note upload capacityYesNoUnlimited60MB/1GB/10GBDepends on Your Google Drive storageUnlimited1000gb for Pro; 50gb for PlusNoNoNoin free version
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MP3'sYesNoYesYes - Attach filesYesYesNoNoNono
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News AppNoNoVia ZapierSeveral including Feedly and News 360NoNoYes, via IFTTTSeveral including FeedlYes and News 360NoNoNoNono
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Note collaborationYesYesYesYesYesYes, EvernoteYesYesYesNoNoyesYes
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Note sharingYesYesYesYesYesYesYes, EvernoteYesYesNoYesComing soonNoYesyes
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Notebook sharingYesYesYesYesYes, EvernoteYesYesNoNoNono
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NotebooksNoNoYesYesYes, EvernoteBoardYesNoNoNoNoYesno
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Notebooks, Tags, & CategoriesYesYesYesPoorYes, EvernoteYesNoNoNo
No (Premium only)
Yes
#tags and @tags
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NotesYesYesYesYesYesYesYesYes, EvernoteYesYesYesYesYesYesYesYesyesYes
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Offline access to notesYesYesYesYesYesYes, EvernoteYesYesNoYesYes
No (Premium only)
YesyesYes
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OneDrive linksNoYesYesYesNoYesNoNoNoYesYesno
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Online to Offline Syncing & EditingYesNoYesYesGood in Free, Yes in PremiumOnly in the Chrome appYes, On iOS and AndroidYesYesNoYesYesYesno
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Open Document CompatibilityYesNoYesYes - Can AttachCan't Attach Files
Yes - you can attach any document
Can AttachNoYesNono
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Passcode lock for mobile appsYesYesNoYesiOSNoYesNoNoNoYesno
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Password protectionYesYesYesYesNoYesYesYesNoYesyes
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PhotosYesYesyesYesYesYesYesYesYesYesNoYesNoYesYesYesno
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Portable Document Format (PDF)YesYesYesYesYes - Can Attach and CreateCan't Attach FilesYesCan AttachNoYesNoYesYesno
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Post content to webYesNoYesYesYesYesNoNoNoYesYesyes
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Printing / Scanning AppYesYesYes Google Drive Apps YesYesNoYesNoYes, printingno
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Printing & ExportingYesYesYesYesYesYes - Good (requires cloud printing)Yes - Good (requires cloud printing)
Yes - the [Print] symbol/button open the system printer dialog
YesYesNoYesYes (exporting)YesYes, bothyes
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Prioritize notesYesYesYesYesYesYesYesNoYesYesYesyes
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Push content into devicesYesCloud BasedYesYesYesNoYesYesYesYesYesno
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Repeating/Recurring TasksYesNoYesYesYesYesYesNoYesYesYesComing soonYesYesYes- Zapier YesYesnoYes
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RSS FeedNoNoYesYesNoNoYesno
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Save emails into service via emailYesYesYesYesYesYesYesYesYesYesYesYesYesYesNoYes
No (Premium only)
Yesno
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Scan and digitize business cardsYesNoNoYesYesYesNoNoNoNono
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Scan to NoteNoNoYesYesYesYesNoNoNono
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SearchYesYesYesYesYesYesYesYesYesYesYesYesYesYesYes + Email searchYes
No (Premium only)
YesYES
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Search handwritten notesNoNoYesYesNoNoNoNono
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Search in Office docsNoNoNoYesYesNoNoNono
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Search tagsYesNoYesYesYesYesYesYesYesYesYesYes
No (Premium only)
YesYES
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Search/retain images/business cardsNoNoYesYesNoNoNono
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Search/scan PDFs and docs in notesNoNoyesYesNoNoNono
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Security, Document Password Protection, Encryption
YesNoYesYesYesNoNoYesno
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Share at any list levelYesNoYesYesNoYesComing soonNoYesYesYes
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Slack integrationNoYesYes via ZapierYes via ZapierYesNoComing soonNoYesVia 3rd party toolnoYes
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SmartPen AppNoNoLivescribe aNd ModNotebooksNoLivescribe aNod ModNootebooksNonoNonoNo
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