US Federal Agency Coordination Spreadsheet
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US Federal Agency Coordination Spreadsheet
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What is this?
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This spreadsheet is an attempt to organize the efforts of libraries and librarians to archive federal websites. It was created (and is currently managed) by the University of Pennsylvania Libraries although the work is not limited to the Penn Libraries. This sheet is for the growing Libraries Network and is necessarily not related to DataRescue events, although DataRefuge may be used as a vehicle to accomplish these efforts.
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What does this spreadsheet cover?
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This spreadsheet attempts to cover all federal agencies and their most top level agencies/offices. Archiving efforts will need to go much deeper than what is represented in this spreadsheet.
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The Problem: Scope, Scale, and Timing
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Archiving federal web sites, gray literature, and data is a fast-moving, complex, and urgent challenge. Given our mission to preserve and make knowledge accessible, academic research libraries and librarians are particularly well-suited to develop collaborative solutions. Toward this end, there are already a few strategies in place including (1) seeding the End-of-Term Archive to harvest government web site pages and (2) a growing number of Data Refuge events to extract and make accessible climate and environmental data that can not be web archived.
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What Libraries & Librarians Can Do
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In response to the overwhelming number of requests we've received from colleagues at universities across the US, we propose an additional scaling strategy: Leveraging existing capacity within libraries -- in staff and expertise -- to archive web sites immediately. Many academic research libraries have web archiving systems in place with knowledgeable librarians engaged in this work. If a fraction of those skills and systems are directed to address a small slice of this challenge, together we can make substantive and critical progress toward preserving federal web sites.
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How to get involved
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Before you Start
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1. Determine how much time, effort, and web archiving space you are willing to commit to preserving federal government web sites.
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2. Decide what types of archiving you will be willing to do: web archiving (seeding links to an Archive-It site) and/or specific datasets (archiving a set of specific datasets from a certain agency or office), which can also be added to the DataRefuge CKAN
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Archive Websites
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3. Look at the Table of Contents/Agency tabs in this spreadsheet and determine which resources you would like to claim.
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4. Identify a staff member to use Archive-It and allocate 2-5 days to perform the task.
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5. Claim an agency (via this form).
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6. Web archive crawlable sites; work with uncrawlable data. If you are planning on archiving specific datasets, please see the "Archive Specific Datasets" section below and check the Arcived Datasets tab to ensure the dataset has not already been archived (and please fill out the form to add any specific datasets you have archived - see row 22 on this tab)
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6a. If you run into resources that are agency-wide instead of specific to the agency/office you claimed, please suggest it via this form. You can choose whether or not you want to claim the resource yourself or just suggest it.
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7. Update your portion of this spreadsheet when you are finished.
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Archive Specific Datasets
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You can search for datasets in data.gov that need to be archived. If you want to put the dataset you archived in the DataRefuge.org CKAN, contact Laurie Allen (laallen@upenn.edu) or Kim Eke (kimeke@upenn.edu).
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Fill out this form to add a dataset you have archived
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See the datasets archived thus far.
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Relevant URLs
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Libraries Network
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End of Term Archive
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DataRefuge for Climate & Environmental Data
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Organize a Data Rescue Event
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Upcoming Data Refuge Events
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Claim an agency
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Suggest a new agency/office
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Information
Table of Contents
Archived Datasets
US Dept of Agriculture
US Dept of Commerce
US Dept of Defense
US Dept of Education
US Dept of Energy
US Dept of Health and Human Services
US Dept of Homeland Security
US Dept of Housing and Urban Development
US Dept of the Interior
US Dept of Justice
US Dept of Labor
US Dept of State
US Dept of Transportation
US Dept of the Treasury
US Dept of Veterans Affairs