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Annual Expenditure Report - Instructions
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California Community Schools Partnership Program
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California Department of Education
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August 2023
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PURPOSE
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The California Community Schools Partnership Program (CCSPP) Annual Expenditure Report (AER) is for the CCSPP Implementation Grant program.
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REPORTING PERIODS AND DUE DATES
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Annual Reporting Date Range: July 1 through June 30
Annual Expenditure Report Due: November 30
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DOCUMENT INSTRUCTIONS
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The AER requires completion of the following worksheet tabs:
1) Grantee Information; 2) AER Summary; and 3) AER Narrative
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1. Grantee Information: Enter the following information: 1) Grantee Local Educational Agency (LEA) Name; 2) Grantee LEA County-District-School (CDS) Code (i.e., 12-12345-1234567); 3) Total Grant Award Amount; and 4) Year 1 Award Amount.
SECTION 1: Enter the following information: 5) Program Contact Name; 6) Program Contact Title; 7) Program Contact Phone Number; and 8) Program Contact Email Address.
SECTION 2: Enter the following information: 9) Secondary Program Contact Name; 10) Secondary Program Contact Title; 11) Secondary Program Contact Phone Number; and 12) Secondary Program Contact Email Address.
SECTION 3: Enter the following information: 13) Fiscal Contact Name; 14) Fiscal Contact Title; 15) Fiscal Contact Phone Number; and 16) Fiscal Contact Email Address.
SECTION 4: When all information and tabs are complete, obtain the Superintendent, or authorized designee's, approval and signature by completing the following: 17) Enter the name and title; 18) Enter the signature of the individual listed in the previous step;* and 19) Provide the date of approval/signature.
*If the signature cannot be added to this Excel document, please PDF the Grantee Information worksheet, obtain the signature and submit this Excel document with the PDF signature page together.
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2. AER Summary: Program information will auto-populate from the Grantee Information worksheet. Enter the total amount budgeted for the reporting year by Object Code in the Budget for Reporting Year column. Reporting Year Expenditures and match will auto-populate from the AER Narrative worksheet.
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3. AER Narrative: Program information will auto-populate from the Grantee Information tab. Enter the following information for each line item/cost/expenditure: 1) Object Code; 2) Line Detail and Narrative, including a detailed justification and breakdown/calculation for the expenditure; 3) Admin Reserve and Admin Reserve (Direct Services); 4) District and Community Matching Funds; and 5) Indirect Cost Rate (not to exceed the California Department of Education's approved rate).
NOTE: LEAs can use up to the lesser of $500,000 or 10 percent of the total funds awarded for administration of the program, unless for direct services. Matching funds should meet or exceed one-third of the requested grant funds.
Expand and add rows as needed.
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DOCUMENT SUBMISSION
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Email signed original to the California Department of Education (CDE).
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CCSPP@cde.ca.gov
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For questions regarding this report, email the CDE.
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