ABCDE
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Item
Completion Date
NotesResource
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Club Administration
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USA Rugby Club RegistrationComplete annually after September 1http://texasrugbyunion.com/2020/10/15/tru-registration-open/#Register_Club
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Player Registration (CIPP)Encourage club members to register as a player after September 1 underneath Club bannerhttp://texasrugbyunion.com/2020/10/15/tru-registration-open/#Register_as_an_Individual
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Certified Coach on club rosterMust be at least USA Rugby L200 Certified
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Complete SafeSport CertificationsMust be completed by coaches and referees before participating in rugby eventshttp://texasrugbyunion.com/safesport-certification/
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Executive Admnistrator on roster
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Level 1 Match Official on rosterMust also be CIPP'd with TRRA & actively accepting assignmentshttps://texasrugbyref.com/new-referee/
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View Team Contacts on WTRVerify team contacts on WTR are accurate. Other teams and referees will use this information to reach out to your club.http://texasrugbyunion.com/whos-the-ref-team-user-guide/
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Change WTR primary or secondary contacts
If you need to change your club WTR information, use this form
http://texasrugbyunion.com/whos-the-ref-team-user-guide/#View_Team_Contacts
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Subscribe to TRU FeedburnerReceive all TRU News on the website via emailhttp://texasrugbyunion.com/administration/get-news-by-email-feedburner/
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Attend annual TRU SummitMinimum of one club officer attend each yearhttp://texasrugbyunion.com/summit/
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Attend bi-annual TRU AGMsMinimum of one club officer attend

Details posted on TRU website closer to event date
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TRU Operating ProceduresBecome familiar with these policies
http://texasrugbyunion.com/administration/operating-policies/
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TRU Disciplinary ProceduresBecome familiar with these policieshttp://texasrugbyunion.com/disciplinary-procedures/
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TRU/RRRC, Who Does What?Who does what between the TRU and RRRC?
http://texasrugbyunion.com/2016/12/14/reminder-trurrrc-who-does-what/
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Event Host FormWant to host a TRU or RRRC event? Use this form.
http://texasrugbyunion.com/resources/rrrctru-event-hosting-application/
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USA Rugby Certificate of InsuranceUSA Rugby will only issue certificates of insurance if the following criteria have been met:

There must be an active and Level 200 certified coach on the roster
There must be at least 15 registered members
The club registration fee must be paid

**Allow 10 business days for any request. An expedite fee will be charged for any request that needs to be completed within less than 10 business days of the initial request.
https://www.usa.rugby/membership-resources/certificate-of-insurance/
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Pre Match Day
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Match change requestsUse this form to request match changeshttp://texasrugbyunion.com/administration/addchangedrop-match-form/
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Confirm referee teamConfirm details with all assigned referees by Wed of match weekhttp://texasrugbyunion.com/whos-the-ref-team-user-guide/#Contact_Assigned_Referee
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CMS AdministratorEstablish a CMS administrator for each competitive seasonhttp://texasrugbyunion.com/2017/01/26/unlock-cms-policy/
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Match Day
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Eligibillity BookRefresh 2x a year at a minimumhttp://texasrugbyunion.com/2018/03/27/rrrc-club-eligibility-book-procedures/
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Pitch Technical ZonesPitches are required to have technical zones
http://texasrugbyunion.com/2017/10/31/new-field-policy-technical-zones/
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CMS AdministratorRecord CMS data during matchPlayer Movement (CMS): http://texasrugbyunion.com/wp-content/uploads/2017/12/usa-player-movement-form.pdf
Running Score Form (CMS): http://texasrugbyunion.com/wp-content/uploads/2016/05/RunningScoreForm.pdf
CMS Handbook: http://texasrugbyunion.com/wp-content/uploads/2017/10/USA-Rugby-Competition-Management-Handbook-Team-Edition.pdf
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Post Match Day
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CMS AdministratorInput match data into CMS

Deadline for CMS entries is Monday at 5pm after a match
https://usarugbystats.com
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Provide referee feedbackOptional but recommended, give feedback on the refereehttp://texasrugbyunion.com/referee-corner/coach-evaluation/
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Manual Disciplinary ReportIf you need to submit an “other” disciplinary report for unreported foul play or issues with spectators, coaches etc., please use this formhttp://texasrugbyunion.com/manual-disciplinary-report/
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Other Resources
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USA Rugby Transfer Deadlines15s is April 1; 7s is July 1https://www.usa.rugby/transfer
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Tournament SubmissionUse this form to submit your tournament to the TRU calendarhttp://texasrugbyunion.com/referee-corner/referee-resources/tournament-bid/
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USA Rugby Event SanctioningRecommended for tournaments or other club eventshttp://events.usarugby.org/about-event-sanctioning
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Grant RequestCan be used to request grants for players, coaches or administratorshttp://texasrugbyunion.com/player-grant-form/
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Club MapA map of all active TRU clubshttp://texasrugbyunion.com/2018/12/28/new-club-map/
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Touch Judge RequirementEach club must have at least two active Touch Judgeshttp://texasrugbyunion.com/2016/08/01/team-touch-judge-policy-continued-for-2016-2017-season/
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TRU BrandMore information on the TRU brandhttp://texasrugbyunion.com/branding/
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TRU FacebookLike and tag us!https://www.facebook.com/texasrugbyunion
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TRU TwitterFollow and tag us!https://twitter.com/texasrugbyunion
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TRU InstagramFollow and tag us!https://instagram.com/texasrugbyunion/
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TRU YoutubeSubscribe to our channel!https://www.youtube.com/channel/UCuBs0ezgfN_YF7yUlIUtdfA
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Recommendations
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Annual General Meetings (AGMs)Recommended that AGMs are held at least annually if not bi-annually
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Bylaws and Operating ProceduresRecommend having these placed prominently on your club website
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ElectionsPost to website and social media
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Post minutes from Board or club meetingsPost to website and social media
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Website AdministratorKeep website up to date as possible
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Social Media AdministratorKeep social media up to date as possible
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Host USA Rugby certification coursesIf you'd like to host a USA Rugby certification coursehttp://texasrugbyunion.com/administration/host-courses/
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