TRU Club Checklist
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Item
Completion Date
NotesResource
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Club Administration
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USA Rugby Club RegistrationComplete annually after September 1https://webpoint.usarugby.org/
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Player Registration (CIPP)Encourage club members to register as a player after September 1 underneath Club bannerhttps://webpoint.usarugby.org/
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Certified Coach on club rosterMust be at least USA Rugby L200 Certified
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Executive Admnistrator on roster
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Level 1 Match Official on rosterMust also be CIPP'd with TRRA & actively accepting assignmentshttps://texasrugbyref.com/new-referee/
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View Team Contacts on WTRhttp://texasrugbyunion.com/whos-the-ref-team-user-guide/
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Change WTR primary or secondary contacts
If you need to change your club WTR information, use this form
http://texasrugbyunion.com/whos-the-ref-team-user-guide/#View_Team_Contacts
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Subscribe to TRU FeedburnerReceived all TRU News on the website via emailhttp://texasrugbyunion.com/administration/get-news-by-email-feedburner/
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Attend annual TRU SummitMinimum of one club officer attend each yearhttp://texasrugbyunion.com/summit/
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Attend bi-annual TRU AGMsMinimum of one club officer attend

Details posted on TRU website closer to event date
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TRU Operating ProceduresBecome familiar with these policies
http://texasrugbyunion.com/administration/operating-policies/
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TRU Disciplinary ProceduresBecome familiar with these policieshttp://texasrugbyunion.com/disciplinary-procedures/
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TRU/RRRC, Who Does What?Who does what between the TRU and RRRC?
http://texasrugbyunion.com/2016/12/14/reminder-trurrrc-who-does-what/
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Event Host FormWant to host a TRU or RRRC event? Use this form.
http://texasrugbyunion.com/resources/rrrctru-event-hosting-application/
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Pre Match Day
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Match change requestsUse this form to request match changeshttp://texasrugbyunion.com/administration/addchangedrop-match-form/
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Confirm referee teamConfirm details with all assigned referees by Wed of match weekhttp://texasrugbyunion.com/whos-the-ref-team-user-guide/#Contact_Assigned_Referee
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CMS AdministratorEstablish a CMS administrator for each competitive seasonhttp://texasrugbyunion.com/2017/01/26/unlock-cms-policy/
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Match Day
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Eligibillity BookRefresh 2x a year at a minimumhttp://texasrugbyunion.com/2018/03/27/rrrc-club-eligibility-book-procedures/
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Pitch Technical ZonesPitches are required to have technical zones
http://texasrugbyunion.com/2017/10/31/new-field-policy-technical-zones/
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CMS AdministratorRecord CMS data during matchPlayer Movement (CMS): http://texasrugbyunion.com/wp-content/uploads/2017/12/usa-player-movement-form.pdf
Running Score Form (CMS): http://texasrugbyunion.com/wp-content/uploads/2016/05/RunningScoreForm.pdf
CMS Handbook: http://texasrugbyunion.com/wp-content/uploads/2017/10/USA-Rugby-Competition-Management-Handbook-Team-Edition.pdf
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Post Match Day
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CMS AdministratorInput match data into CMS

Deadline for CMS entries is Monday at 5pm after a match
https://usarugbystats.com
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Provide referee feedbackOptional but recommended, give feedback on the refereehttp://texasrugbyunion.com/referee-corner/coach-evaluation/
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Manual Disciplinary ReportIf you need to submit an “other” disciplinary report for unreported foul play or issues with spectators, coaches etc., please use this formhttp://texasrugbyunion.com/manual-disciplinary-report/
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Other Resources
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USA Rugby Transfer Deadlines15s is April 1; 7s is July 1https://www.usa.rugby/transfer
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Tournament SubmissionUse this form to submit your tournament to the TRU calendarhttp://texasrugbyunion.com/referee-corner/referee-resources/tournament-bid/
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USA Rugby Event SanctioningRecommended for tournaments or other club eventshttp://events.usarugby.org/about-event-sanctioning
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Grant RequestCan be used to request grants for players, coaches or administratorshttp://texasrugbyunion.com/player-grant-form/
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Club MapA map of all active TRU clubshttp://texasrugbyunion.com/2018/12/28/new-club-map/
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Touch Judge RequirementEach club must have at least two active Touch Judgeshttp://texasrugbyunion.com/2016/08/01/team-touch-judge-policy-continued-for-2016-2017-season/
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TRU BrandMore information on the TRU brandhttp://texasrugbyunion.com/branding/
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TRU FacebookLike and tag us!https://www.facebook.com/texasrugbyunion
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TRU TwitterFollow and tag us!https://twitter.com/texasrugbyunion
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TRU InstagramFollow and tag us!https://instagram.com/texasrugbyunion/
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TRU YoutubeSubscribe to our channel!https://www.youtube.com/channel/UCuBs0ezgfN_YF7yUlIUtdfA
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Recommendations
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Annual General Meetings (AGMs)Recommended that AGMs are held at least annually if not bi-annually
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Bylaws and Operating ProceduresRecommend having these placed prominently on your club website
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ElectionsPost to website and social media
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Post minutes from Board or club meetingsPost to website and social media
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Website AdministratorKeep website up to date as possible
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Social Media AdministratorKeep social media up to date as possible
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Host USA Rugby certification coursesIf you'd like to host a USA Rugby certification coursehttp://texasrugbyunion.com/administration/host-courses/
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