Bioschemas reimbursable items
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Reference:
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Guideline on Bioschemas Travel Grant and Staff Exchange Programme reimbursable items
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ItemReimbursement SummaryReceipt and Documentation Requirements
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Airfare• Please state both the Airport you flew from and the Airport you flew to• Receipt showing proof of purchase
• Boarding pass (proof of travel)
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Train• Please state the both the station you travelled from and the station you travelled to• Receipt showing proof of purchase
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Metro/bus• Please state the both your starting point and your destination• Receipt showing proof of purchase
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Taxis• Taxis are eligible for reimbursement provided they are not used in lieu of EMBL-EBI provided transportation.• Receipt showing journey and date of service
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Mileage Reimbursement• A set rate of 40p per mile will be paid in accordance with the AA guidance for rates for mileage. This reimbursement covers all other costs relating to the journey such as parking, tolls, depreciation etc.• An explanation is required in the Comments column as to why the use of a private car was necessary. Please state postcodes for the start and finish of your journey.
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Airline Fees• Fees from airlines who charge for the first checked bag are eligible for reimbursement. No other baggage fees will be reimbursed• Receipt showing proof of purchase and date of travel
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Meals• Expenses for meals are eligible for reimbursement provided they are not incurred in lieu of EMBL-EBI provided meals. In such cases, the actual expense for meals is eligible for reimbursement up to the following maximum per person per meal:
EUR
Breakfast: 10
Lunch: 20
Dinner: 30
• For meals in which you paid for multiple persons, the reimbursement will be based on the total number of people paid for
• Receipt showing proof of purchase

• (Meals with Multiple Diners) List of names of each diner with an indication by each name stating company or insitiution the person is from; list can be written on or along side the receipt
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Lodging/Hotel• Standard daily rates for hotel internet charges are eligible for reimbursement.
• With the exception of internet charges, incidental expenses incurred such as telephone, movies, mini-bar, laundry and other services are not eligible for reimbursement. • With the exception of internet charges, incidental expenses incurred such as telephone, movies, mini-bar, laundry and other services are not eligible for reimbursement.
• Receipt showing proof of purchase
• Hotel bill providing the itemized charges for your stay
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• Hotel/lodging accommodation will be refunded up to a maximum rate of EUR 147.56/night including breakfast
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