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PROJECT MANAGEMENT MEETING MINUTES TEMPLATE SAMPLE
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1. MEETING DETAILS
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DATELOCATIONSTART TIMEEND TIME
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MM/DD/YYConference Room B12:00 PM2:00 PM
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ATTENDEES
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NAMEROLE
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Carmen RobertsonProject Manager
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Hasaon BockerTeam Lead
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Denis VidalFinancial Analyst
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Jose PriceDeveloper
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2. AGENDA
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A brief outline of the topics or agenda items for the meeting.
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AGENDA ITEMSOWNER / PRESENTED BYSTART TIMEDURATION
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Review of Previous MeetingCarmen12:05 PM
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Status UpdatesCarmen12:10 PM
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Discussion of Project BudgetDenis12:20 PM
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New Feature DevelopmentJose
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Action Items and Next StepsCarmen
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Risk ManagementCarmen
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Other BusinessCarmen
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Upcoming MilestonesJose
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Meeting Conclusion and Next Meeting DateCarmen
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3. PREVIOUS MEETING REVIEW
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A summary of discussions and action items from the previous meeting. Include status updates on action items from the previous meeting.
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SUMMARY
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Reviewed minutes from the last meeting held on September 7.
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ACTION ITEMS AND STATUS UPDATESOWNER / PRESENTED BYSTATUS
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Item 1 - Prototype approval receivedCarmenComplete
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Item 2 - Backend development nearing completionJoseIn Progress
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Carmen discussed the current project timeline, noting that frontend design is ahead of schedule.CarmenIn Progress
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Jose shared progress on the backend development, mentioning challenges with integrating external APIs.JoseIn Progress
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Review of UI mockups, highlighting changes based on client feedback.JoseIn Progress
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4. DISCUSSION POINTS
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Include a detailed discussion of each agenda item. Include key points, decisions, and information shared during the discussion. Include any presentations or visuals shared during the meeting.
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AGENDA ITEM FOR DISCUSSIONDISCUSSION NOTES
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Denis presented the latest budget report, noting that development costs are within projections.
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Team discussed potential marketing expenses for the upcoming launch.Decision: Allocate an additional budget of $10,000 for marketing efforts.
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Jose presented a detailed plan for the new feature implementation.New feature development
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Discussion focused on technical feasibility and potential user impact.Decision: Proceed with the new feature development, with weekly progress reviews.
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5. ACTION ITEMS
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List action items and identified during the meeting. Include responsible parties assigned to each item, due dates for each item, and note action items carried forward from previous meetings.
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ACTION ITEMOWNERDUE DATE
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Item 3 - Finalize UI mockups and share with teamJoseMM/DD/YY
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Item 4 - Conduct thorough testing of softwareCarmenMM/DD/YY
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6. DECISIONS MADE
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Include a clear and concise description of decisions reached during the meeting. Include justifications or context for the decisions, if necessary.
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DECISIONS
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Approve the marketing budget increase based on projected ROI - Justification: Increased marketing efforts are essential for a successful product launch.
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7. RISKS AND ISSUES
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Discuss any new risks or issues identified during the meeting. Include mitigation plans to address these.
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RISK OR ISSUEMITIGATION PLAN
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Identified a potential security vulnerability in the external API integration.Perform a security audit and recommend mitigation strategies.
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8. NEXT STEPS
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Summarize key next steps agreed upon in the meeting. Include any follow-up actions or tasks to be taken before the next meeting
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NEXT STEPS
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Confirm development completion by September 30, for QA testing.
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Begin marketing campaign by October 5, targeting potential users.
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9. OTHER BUSINESS
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Include any additional items discussed that were not on the original agenda. Add brief descriptions and outcomes of those discussions.
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ADDITIONAL ITEMSDESCRIPTIONOUTCOMES
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Team buildingDiscussed the upcoming team-building retreat Team expressed excitement and shared ideas for team-building activities.
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10. UPCOMING MILESTONES
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Include reminders of important project milestones, deadlines, or events.
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MILESTONES
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Completion of Development Phase - MM/DD/YY
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Marketing Campaign - MM/DD/YY
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11. MEETING CONCLUSION
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Note a brief wrap-up of the meeting discussions. Confirm the date, time, and location of the next meeting. Note any materials to be distributed before the next meeting.
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WRAP-UP
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Meeting concluded with a summary of discussions and action items.
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DATE OF NEXT MEETINGLOCATION OF NEXT MEETING
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MM/DD/YYConference Room A