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TaskCategoryAssigned ToInsta/Phone #Pre-Event or Day-OfDay-Of TimeEquipment SourceStatusNotes
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Chris's morning helper #1Chris's HelpersFengDay-Of8 AM - 11 AM N/A Not StartedArrive to Michael's next to dolo at 9:30 am and bring the equipment
Bring your own
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Chris's morning helper #2Chris's HelpersNEED VOLUNTEERDay-Of8 AM - 11 AM N/A Not StartedArrive to Michael's next to dolo at 9:30 am and bring the equipment
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Chris's second helperChris's HelpersJen Jen Day-Of11 AM - 1 PM N/A Not StartedHelp Chris hold down the spot, organize the space, and get things running once at the park.
Pick-up from Chris
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Pick up tarp from someone (Chris?)Spot ReservationJackie and ___?Pre-EventNot Started
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Arrive at park to reserve the spotSpot ReservationJackieDay-Of9:00 AMN/A Not StartedNeed to pick up tarp before day of so that you can take-up space--people will be annoyed which is why you you need two people thereN/A
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Arrive at park to reserve the spot Spot ReservationNEED VOLUNTEERDay-Of9:00 AMN/A Not StartedNeed to pick up tarp before day of so that you can take-up space--people will be annoyed which is why you you need two people there
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Bring Tables and set-upSet-UpDay-Of11:00 AMPick-up from Chris Not Started
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Set up canopySet-UpChris Day-Of11:00 AMNot Started
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Bring and set-up a four person tent for our belonings Set-Up AmyDay-Of10:00 AMNot StartedDo we have that 4 person tent from previous years? I can set it up. Otherwise my tent is for 8
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Sound set-up (speakers + generator power)SoundChris Day-OfNot Started
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Set up decorations DecorationsNEED VOLUNTEERDay-Of10:00 AMNot Startedchris can supply many of these we've used in the past
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Set up barrier around party spaceBarrier & SignageJackie and ___?Day-Of10:00 AMNot Startedin the past, a lot of random straight people joined our party--we want to avoid that by creating a rope barrier or maybe traffic cones around the space with signs (see below)
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Install signage (queer & trans BIPOC space)Barrier & SignageJackie and ___?Day-Of10:00 AMNot Startedideally, we would have signs that say something like "this space prioritizes femmes, trans, black, indigenous and people of color--enter with awareness) -- you can choose wording
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Bring cooler 1SuppliesAmyDay-Of12:00 PMNot Started
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Bring cooler 2Supplies FengDay-Of12:00 PMNot StartedFeng: Have a mid-sized cooler
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Bring ice (2 bags) Supplies FengDay-Of12:00 PM
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Bring ice (2 bags) SuppliesFengDay-Of12:00 PMNot Started
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Bring cupsSuppliesAmyDay-Of12:00 PMNot Started
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Bring trash bagsSuppliesChris Day-OfNot Started
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Create food, drink, cuttlery, utensils sign-up spreadsheetFood & DrinksJadaPre-EventNot Started
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Distribute sign-up list on PartifulFood & DrinksJadaPre-EventNot Started
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Send reminder for food sign-up one-day before eventFood & DrinksJadaPre-EventNot Started
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Tear Down and Transport to Car Helper 1 Tear DownJadaDay-OfNot Started
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Tear Down and Transport to Car Helper 2 Tear DownHaleyDay-OfNot Started
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Tear Down and Transport to Car Helper 3 Tear DownJaricDay-OfNot Started
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Transport equipment to storage/house (car 1)TransportNEED VOLUNTEERDay-OfNot Started
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Transport equipment to storage/house (car 2)TransportTransportDay-OfNot Started
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