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C N H | K E Y C L U B
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Club Activity Report Instruction Page
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Hello Secretary,
Congratulations on your election! You have stepped into an office that is both rewarding and challenging; many great events throughout the year await you and your leadership. I am confident that your skills as a leader will make your club grow stronger during this term.

YES, we use the information that you provide to better serve you and the District. The form before you is the CNH District Monthly Report Form or more commonly known as the MRF; although, it is so much more. Each year, this form is improved to fit the changing needs of the clubs that form this mighty district. We find that collecting club information using Excel is providing our District Leadership Team valuable data to better identify and serve the needs of the clubs and to recognize the club achievements in a timely manner. Every month, the MRF is submitted to the Lieutenant Governor, Sponsoring Kiwanis Club, and Region Advisor. Please complete it as accurately and precisely as possible because the MRF will be used for certain awards such as the Outstanding Secretary Award and Most Service. Start early and take some time to reflect on the club’s progress by noting strengths and possible improvements that can be made.

The Monthly Report Form is a crucial part of the clubs records as it is an accumulative report of your club’s activities and growth. It’s quite a responsibility, but it is not one you have to face alone; the Lieutenant Governor, faculty advisor, and other officers are here to help you master the MRF.
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KEY FEATURES
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rTask 1: PLEASE START HERE!!! The information collected on this page will automatically transfer to each monthly report and the annual achievement report. PLEASE KEEP THE MAIN OFFICERS INTACT for appropriate auto transfers to the monthly reports.
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rClub Roster-Directory: This page not only provides a basic roster for the club but also gathers information needed for the completion of the International annual dues process at the Member Update Center located at the Key Club International website. PLEASE GO TO THE ROSTER-DIRECTORY PAGE FOR SPECIFIC INSTRUCTIONS AND TIPS. The page has been left unprotected so you can sort the members as you like, add or delete cells as needed, and adjust the roster to meet the needs of your committees and club. We hope that this version will make it easier for you to be able to copy and paste the membership rosters before making adjustments of adds and deletes. You can also share the roster page with other officers to keep track of dues payments, forms, and other items the Club/Board has identified.
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rService Record: This generic form has been included to help you keep track of the service hours for your club & members. The member names can easily be copied and pasted from the Roster-Directory Page. The events and dates can be added. Records can be maintained for each member keeping track of only event attendance or more accurate records of service hours. If keeping track of service hours, you can then sort by highest number of hours served to recognize active members. The use of these records can also assist members who might need this information to complete scholarship and college applications. You may have your own system. This is merely a suggestion for new clubs and officers. Please feel free to develop your own system to meet the needs of your club.
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rClub Election Report: This form identifies the information that you will need to be able to successfully file your club election results online. The Club Officer Contact Information link will be active as of February 1. This information is used by the District Secretary for the completion of the district Directory, all of the CNH Executive Officers and Committee Chairs for their respective reflector groups, and the Division Lt. Governor and Lt. Governor Elect to provide constant communication and a smooth transition into the new Key Club year. Submitting this information immediately after the elections will promote an easy transition for the club officers and the Lt. Governor. Club Elections should be completed starting in January so that the new officers can attend the District Convention and Officer Training Conference to prepare for their leadership roles.
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rAnnual Report and Projects List: Completion and submission of the Annual Report is compulsory for all clubs. This report is also helpful for the club to recognize continued areas of strength and areas to grow. To make the task of completing the form easier, information appropriately reported on each monthly report is transferred to the Annual Report. All necessary calculations are also completed. There are only two prompts on the report that need to be addressed and the Projects automatically listed on the Projects List need to be sorted by projects with the most service hours. Instructions on these pages are provided to assist you with this process.
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rMonthly Reports: Auto links have been created and have been checked. It is important to check official membership numbers with the official Dues Report since the membership numbers the club reports and the numbers Key Club International have on record as dues paid members quite frequently differ. The CNH Dues Report is posted on the CNH CyberKey on a regular basis based on reports released by International. It is MOST IMPORTANT to pay dues by December 1 each year. All officers, especially members with division, District, and International level positions must be members in good standing.
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rMonthly Reports: Some cells have been protected to maintain the integrity of the information transfers and necessary calculations. Since the forms are consistent for each month, some cells have a default response and may also be protected to make completion of the form thorough and easier for you. The key is to have accurate reporting so that the club can truly see what they have accomplished and what they can do to grow as a service club. Remember the goal is 50 hours of service per member each year.
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rMember Recognition Program: A New Feature! This tab allows you to keep track of members for the Member Recognition Program. The sheet identifies the criterion for each level of recognition. The District Member Recognition Committee will provide the deadline for final submissions. Members will receive suitable recognition at District Convention and posted on the official CNH Key Club media sites.
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If you have any questions regarding this form or any of the duties of club secretary, please feel free to contact the District Secretary in addition to your local Lt. Governor. We are here to serve and want to help you have a fantastic year of service and leadership. Thank you for taking the time to be a club leader. Congratulations again! On behalf of the Cali-Nev-Ha District, welcome to the office of Club Secretary and have a wonderful year!
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Serving with a Smile,
Amir Patel
2015-2016 District Secretary
California-Nevada-Hawaii District
Key Club International
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PLEASE PROCEED TO TASK 1
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