2017-2018 Championship Volunteer Status
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Each team must provide at least 1 effective "all day" volunteer. This can be filled with 2 half day roles (by the same person or 2 different people).
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TO VOLUNTEER, YOU MUST SIGN UP ON THE FIRST website at https://my.firstinspires.org/Dashboard// This list is just to help you pick which role(s) to apply for when you to go to the FIRST site - Volunteers do not edit this page!
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Have questions? Email fllvolunteer@playingatlearning.org
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event now live for volunteers
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Volunteer RolesAll or Half Day RoleApprox. TimeOpen to Team Volunteer or other adults?Open to Team Coach or Co-coach?Open to High School youth?# neededMeals Provided?Job DescriptionAssignment Status for Peninsula Championship
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# Assigned
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Setup Help (physical help) and unload trailerhalf day3 to 4 hours EVENING BEFORE (each site has different time)YESYESYES12 to 16noCRITICAL NEED - DAY BEFORE TOURNAMENT. PLEASE HELP IF YOU CAN. This role can be filled by team coach or any other volunteer. This is a physical role and not suited for someone with general back problems or similar physical limitations. Recommended to bring gloves and wear closed toe shoes. 0
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Bring FLL Team's Challenge Table for Judging - no Challenge kit needed - just the table and sawhorseshalf daysetup by 8:15amYESYESnoMust have 4noCoach or similar person to bring the team's FLL Challenge table (and sawhorses) for robot design judging. Table needed to be set up in room no later than 8:15am and cleaned up by 3:15pm. The team does NOT need to bring their field setup kit - this will be supplied by the tournament.This role can be filled by the team coach or similar who has access to the FLL challenge table. It counts for a "half" volunteer role.
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Bring FLL Team's Challenge Table and Challenge Kit (LEGO mission models and challenge mat) for pit practicehalf daysetup in pits by 8:15amYESYESno6 to 8noCoach or similar person to bring the team's FLL Challenge table (and sawhorses) AND the team's field setup kit to be used for pit practice. Table needed to be set up in pit area no later than 8:15am and cleaned up by 4:30pm. The team will need to bring their field setup kit to be used on the table. This role can be filled by the team coach or similar who has access to the FLL challenge table. It counts for a "half" volunteer role.
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Master of Ceremony (Emcee) all day8am-6:30pmYESnoYES2yesHost for the competition event. Provide team introductions and competition commentary. Outgoing personality; high energy
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Game Announcer – Play by Playall day8:30am-5:30pmYESnoYES3yesThe game announcer helps the audience visualize the action and excitement through commentary during the robot rounds. They must be comfortable talking to crowds and be able to describe the game play.
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Field Manager all day7:30am-5pmYESnono1yesManage competition floor area including teams entering/exiting, VIPs, referees, A/V crew, etc Play a critical role in ensuring smooth flow of the day and maintaining pace of the event.
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Scorekeeper all day8am-5pmYESnoMAYBE senior and/or team lead1yesOfficial manager of the scoring sheets and official score spreadsheet. Attention to detail is critical. Ability to sit for long periods of time. Must be comfortable using a computer and mouse for data entry
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A/V Staffall day7:30am-6:30pmYESnoYES1yesManage A/V, sound and music.
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Technical Staffall day7:30am-6:30pmYESnoYES1yesMust be generally familiar with sound systems, video equipment.
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Timer all day8:30am-5pmYESnoYES1yesKeep official time for each match for robot game. Plays a critical role in ensuring smooth flow of the tournament and maintaining pace of the day. Attention to detail is critical
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Pit Manager all day6:45am-5pmYESnono1yes Provide direction, assistance, information, and support to teams in the Pit area. Overall responsibility for the team pit area including monitoring behavior, following rules over no food/drink and pit practice table policy.
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Head Robot Game Queuer all day8:30am-5pmYESnoMAYBE senior and/or team lead1yesResponsible for managing team traffic to and from the competition floor. Stage and position teams in preparation for the start of matches. Play a critical role in ensuring smooth flow of match play and maintaining the pace of the event.
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Photographer all day7am-7pmYESnoYES2yesHelp capture the tournament in photos - must have own camera
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Lead Volunteer Managerall day7am-4pmYESnono1yesLead person that is responsible and willing to manage volunteer check-in and overall info desk for event - this is a key role and acts as "volunteer central". Person is needed to be on site no later than 7am and the role will be completed by 4pm.
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Lead Robot Inspectorall day8am-5pmYESnono1yesManage queue of teams and overall robot inspection process working with Head Robot Game Queuer
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Robot Inspectorall day8:30am-5pmYESnoYES3yesRobot Inspectors perform mandatory robot inspections to ensure compliance with robot construction rules published in the FLL Challenge rules.
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On-Call First Aid – RN or EMT or similarall day8am-5pmYESnono1yesProvide TLC and medical care as needed. Must have medical training (EMT, nurse, doctor or similar). This person must be on call /available throughout the day and be willing to provide cell phone number. This role counts as a full day volunteer role.
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Head Judging Queuerhalf day8am-12pmYESnono1yesThis person manages getting teams sent off to judging on time and works with Judge Advisor
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Judging Room Monitor and Timekeeperhalf day8am-12pmYESnoYES12yesThis person is someone comfortable keeping the judging on schedule by monitoring the time and helping to get teams in/out of the judging rooms on time and as scheduled.
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Manage Cleanup in Food & Judging Areas and reload trailerhalf day3pm to done (~7:30pm)YESnoMAYBE senior and/or team lead1noThis role starts after all judging is completed (expected to be 3pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This person is responsible for ensuring that the judging rooms and volunteer food areas are completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.
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Manage Cleanup in Pit Area and reload trailerhalf day3pm to done (~7:30pm)YESnoMAYBE senior and/or team lead1noThis role starts as teams complete their final round (expected to be 4:30pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This person is responsible for ensuring that the pit area is completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.
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Manage Cleanup in Competition Area and reload trailerhalf day3pm to done (~7:30pm)YESnoMAYBE senior and/or team lead1noThis role will start with walk through of how to manage clean up at 3pm. And then after the final robot game round and into / after the closing ceremony is completed (expected to be 6:00pm - 7:00pm until all equipment is loaded back into trailer - exact time is TBD). This person is responsible for ensuring that the competition area is completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role for team volunteers
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Cleanup Crew (physical help) and load in to trailerhalf day3pm to done (~7:30pm)YESnoYES10noThis role is for evening after tournament (expected to be 5pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.
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Registration (Team)half day6:45am-11:45amYESnomaybe senior and/or team lead2noAssists with FLL Team Registration. Position provides direction, assistance, and information to FLL coaches and other adults accompanying teams and distributes materials. Assist with area set-up and breakdown
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Volunteer Check-In morninghalf day6:45am-11:45amYESnoYES6noAssists with FLL Volunteer Registration. Position provides direction, assistance, and information to volunteers and distributes materials. Assist with area set-up
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Volunteer Check-In afternoonhalf day11:30am - 3:30pmYESnoYES3noAssists with FLL Volunteer Registration. Position provides direction, assistance, and information to volunteers and distributes materials. Assist with area breakdown
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Lead Kids Choice Award Managerhalf day1pm-4:30pmYESnono1noManage overall voting process for the Kids' Choice Award categories using supplied computers and then use tool to sum up and print results. Role fulfills a "half" team volunteer role and is needed between 1pm and 4:30pm.
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Team Picture & Medallion Handouthalf day11:30am-4:30pmYESnoMAYBE senior and/or team lead2noSetup and manage taking team pictures with supplied camera as well as hand out team medallions to each team.The role is from 11:30am to 4:30pm and counts as a "half" volunteer role.
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Errand runner - Early Morning (as needed starting at 6am) – need carhalf day6:00am-9:00amYESnono1noThis person must have access to a car, be a legal driver and be available and able to run errands such as getting coffee, supplies, etc as needed for the tournament.This is the earliest morning role and is needed from 6:00am to 9:00am (best for morning people) and counts as a half day volunteer role
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Errand runner - late morning (as needed) – need carhalf day8:30am-12:30pmYESnono1noThis person must have access to a car, be a legal driver and be available to run errands as needed for the tournament such as pick up volunteer lunch.This role from from 8:30am to 12:30pm and counts as a half day volunteer role.
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Errand runner - afternoon (as needed) – need carhalf daynoon-4pmYESnono1noThis person must have access to a car, be a legal driver and be available to run errands as needed for the tournament. This role from from 12pm to 4pm and counts as a half day volunteer role.
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Gym Security – morninghalf day7am-12:30pmYESnoYES4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.
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Gym Security – afternoonhalf day12:30pm-5pmYESnoYES4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.
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Pit Security – morninghalf day7am-12:30pmYESnoYES4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.
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Pit Security – afternoonhalf day12:30pm-5pmYESnoYES4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.
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Youth Supervisor - morninghalf day7am-12:30pmYESnono2noResponsible for supervising youth and other unscreened volunteers. Must keep track and know where these volunteers are at all times during their volunteer shift. The volunteer can sit and this role is good for those with physical limitations. This counts as a "half day" volunteer for team volunteer commitment.
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Youth Supervisor - afternoonhalf day12:30pm-5pmYESnono2noResponsible for supervising youth and other unscreened volunteers. Must keep track and know where these volunteers are at all times during their volunteer shift. The volunteer can sit and this role is good for those with physical limitations. This counts as a "half day" volunteer for team volunteer commitment.
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Kids Choice Award Helpershalf day2-4pmYESnoYES4noManage teams voting for the Kids' Choice Award categories using supplied computers
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Will open the following volunteer roles only after above slots are filled.
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Welcome Desk - morninghalf day7:30am-12:30pmyesnoYES2noThis person will be helping with general questions such as where are the bathrooms and where to find a team. Person must be cheerful, friendly and a strong communicator. In between helping guests, you will be asked to make event buttons. This counts as a "half day" volunteer for team volunteer commitment.
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Welcome Desk - afternoonhalf day12:30pm-5pmyesnoYES2noThis person will be helping with general questions such as where are the bathrooms and where to find a team. Person must be cheerful, friendly and a strong communicator. In between helping guests, you will be asked to make event buttons. This counts as a "half day" volunteer for team volunteer commitment.
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Practice Table Assistant – morninghalf day7am-12:30pmyesnoYES2noEnforce the NorCal Pit Practice table policy and watch to ensure that Challenge elements are not taken. This counts as a "half day" volunteer for team volunteer commitment.
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Practice Table Assistant – afternoonhalf day12:30pm-5pmyesnoYES2noEnforce the NorCal Pit Practice table policy and watch to ensure that Challenge elements are not taken. This counts as a "half day" volunteer for team volunteer commitment.
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Additional Volunteers strongly prefer to fill with High School Volunteers - Not available for Adult Team Volunteers
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Field Reseteither/both8:30am-5pmNONOYES4yes if all dayField Reset volunteers help with the flow of the day by resetting the FLL Game field according to the Field Setup instructions as published in the FLL Challenge document (training at the beginning of the shift will be provided).
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Judge Assistanteither/both8am-5pmNONOYES2yes if all dayIn morning, help with getting materials organized and preparation for Judge Advisor; In afternoon, help with typing scripts and collecting materials. Must not be affiliated with any FLL Team Member (sibling, family friend, etc)
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Volunteer Room Assistanteither/both7am-5pmNONOYES2yes if all dayHelp make sure that the volunteer room stays clean and ready for volunteers to grab beverages and food.
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Camera Operator Assistanteither/both8am-5pmNONOYES2yes if all dayHelp manage camera cords and assist with video production
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Score Runnereither/both9am-4:30pmNONOYES1yes if all dayCollect scoresheets from Referees and hand off to Scorekeeper
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Pit Runnereither/both9am-4:30pmNONOYES2yes if all dayHelp with Robot Game Queuer AND Judge Queuer to help get teams to where they are supposed to be
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Adults Roles
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Full Day Roles00
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Half Day Roles 6331.5
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Extra Half Day Roles84
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35.5<- Number of effective all day general volunteers needed!
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44<- Plus Judge & Referee Crew
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High School Roles
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