| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
1 | DEPARTMENT OF AGRICULTURE | ||||||
2 | BUREAU OF SOILS AND WATER MANAGEMENT | ||||||
3 | CHECKLIST: TEV | ||||||
4 | |||||||
5 | Payee : | Date : | |||||
6 | Amount: | ||||||
7 | Fund Source: | ||||||
8 | |||||||
9 | Page # | SUPPORTING DOCUMENTS | REMARKS | ||||
10 | Disbursement Voucher- 3 copies | ||||||
11 | Obligation Request - 3 copies | ||||||
12 | Itinerary of Travel - 2 copies | ||||||
13 | Travel Order (duly approved by the Director) | ||||||
14 | Evidence of travel completed | ||||||
15 | Plane ticket | ||||||
16 | Bus ticket | ||||||
17 | Taxi/van ticket | ||||||
18 | Boarding pass | ||||||
19 | Terminal Fee Ticket | ||||||
20 | Trip Ticket | ||||||
21 | Official receipt from travel and Reimbursement Expense Receipt (RER) or Certification of Expenses (COA Cir. 2017-001) | ||||||
22 | Original Certificate of Appearance/ Attendance | ||||||
23 | Certificate of Travel Completed | ||||||
24 | Post Travel Report / Accomplishment Report | ||||||
25 | Memorandum signed by the the Director (for claims during holidays) | ||||||
26 | |||||||
27 | Additional Requirements for non-BSWM employees: | ||||||
28 | Memorandum / Invitation letter for National seminars,trainings and workshops. | ||||||
29 | Approved travel order from their originated agency signed by Director | ||||||
30 | Certificate of No claims signed by their Accountant | ||||||
31 | NOTE: | * Attach all the documents in order per checklist. | |||||
32 | * Erasures must be countersigned by proper authority. | ||||||
33 | * For claims of more than one travel in one voucher, please arrange the documents per Travel Order. | ||||||
34 | * Reimbursement - Deadline of submission will be submitted within 30 CD upon return from his travel to his permanent station. | ||||||
35 | * Prepayments - 30 CD for local travel after return to the official station, 60 CD for foreign travel | ||||||
36 | * It should be stated in the Itinerary of Travel the claimant's Official Station Address for accounting review purposes. | ||||||
37 | * Attached Certificate of Appearance should be original and with no erasures. The one certifying the Certificate of Appearance should indicate his/her complete name and designation. Certificates should also have a letterhead expect for special cases. | ||||||
38 | * One Certificate of Travel Completed should be furnished for one Travel Order. | ||||||
39 | * Control on Validation of Submission of Liquidation | ||||||
40 | |||||||
41 | Processed by: | Date: | |||||
42 | |||||||
43 | Reviewed by: | Date: | |||||
44 | |||||||