APW Wedding Workbook - DIY Wedding
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WhenWhatWhereWhoMain Contact # Items NeededLocation of ItemsItems Arriving/Leaving With
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Pre-Ceremony
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7:00 AMCouple wakes upcouple's housecouple
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7:30 AMFriends arrive to do hair & makeupcouple's housecouple + friendsheadpiece, makeupcouple's house
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8:00 AMpick up decorationscouple's houseWedding Stage ManagerTissue paper poofs, Huppah Poles, Huppah Cover, Base, Etc.Box 4, Partner B's Parents HouseWedding Stage Manager / Partner B's Parents
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8:15 AMPhotographer arrivescouple's housePhotographer
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8:30 AMvenue opensvenueWedding Stage Manager
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8:30 AMset up beginsvenuewedding party
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8:45 AMPhotographer & Couple leave for venuecouple's housePhotographer + Couple
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8:45 AMsound system setupvenuename of friendIpod, Speakers, PlaylistFriend's HouseName of Friend/Name of Friend
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9:00 AMCouple & Photographer arrive for photosvenuePhotographer + Couple
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9:15 AMFamily Arrives for photosvenueFriend wrangles
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9:30 AMFamily PhotosvenuePhotographer + Family + Couple
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9:30 AMwedding party changesvenuewedding party
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9:30 AMflowers set upvenuefriend's name4 bouquets, 3 boutonnieres, 15 centerpeicesPartner A's Parents' HouseFriend / Centerpieces leave with guests
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9:30 AMalcohol arrivesvenue - barpartner A's brother24 Bottles of WinePartner A's Brother's HousePartner A's Brother/Extras Leaving with Guests
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9:50 AMWedding party photosvenuePhotographer + Wedding Party + CoupleWedding Party GiftsBox 5, couple's houseCouple/Wedding Party Members
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10:00 AMcake picked up from bakerybakery addressfriend's name
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10:15 AMCouple + Wedding Party get readyGetting Ready AreaCouple + Wedding Partydress/suit, shoes, rings, jewelry, etc.Getting Ready AreaCouple/Couple will be wearing
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10:30 AMcake delivered to venuecake tablefriend's nameCake StandBox 1, Parents' HousePartner A's Parents/Partner A's Parents
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Ceremony
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10:30 AMguests start to arrivevenueushersProgramsBox 2 at Partner B's Parents' housePartner B's Parents / Leaving with guests
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11:00 AMofficial start time on invitesvenue
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11:00 AMBegin Line up for processionalvenueWedding Stage Manager
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11:15 AMprocessionalvenueWedding Stage Manger Cues
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11:45 AMrecessionalvenuecouple
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Cocktail Hour
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11:45 AMCouple Quiet timetake a walkcouple
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11:55 AMcocktail hourvenueWedding Stage Manager/ caterer
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12:00 PMCouple Photosvenuephotog, couple
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12:15 PMCouple joins partyvenuecouple
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Reception
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12:30 PMguest seated for brunchvenueWedding Stage Manager/ caterer
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1:00 PMtoasts - four totaldance floornames of toast givers
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1:30 PMmeal overvenueWedding Stage Manager/ caterer
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1:30 PMfirst dancedance floorcouple
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1:35 PMdance party!dance floorall
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2:00 PMcake cuttingvenueWedding Stage Manager cuesCake KnifeBox 1, Parents' HousePartner A's Parents/Partner A's Parents
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2:05 PMdance party!dance floorall
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2:30 PMlast callvenueannounced by Wedding Stage Manager
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2:45 PMSend offvenueWedding Stage Manager cues
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3:00 PMguests outvenueWedding Stage Manager cues
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Post-Reception
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3:00 PMcaterer & family start breakdownvenuecaterer/ family
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3:30 PMfamilies leave with stuff they're takingvenuefamily
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4:00 PMbreakdown done, everyone outvenueall
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Complete Day-Of Worksheet
Wedding Weekend Schedule
Day of Timeline
Vendor Contact List
Important People Contact List
Guest List Spreadsheet
Pack List Example