Created by Kyrsti Tam, LMFT-A & CPA, Owner of Private Practice Success LLC

Detailed Instructions for Using the Fee Calculator

Instructions for Using the Expense Calculator

Step 1: Enter Your Desired Annual Income

Step 1: Enter Your Annual Expenses

In cell B5, enter the amount of income you wish to earn over the year. This figure should represent your gross income before expenses.

In Cells A5:A18 enter your annual expense descriptions.

In Cells B5:B18 input your annual expenses amounts

Step 2: Enter Your Work Schedule

Cells C5:C18 will automatically calculate these as monthly amounts.

In cell B6, enter the number of weeks you plan to work per year. This excludes vacation or time off.

Step 2: Enter Your Monthly Expenses

Step 3: Enter Your Total Annual Expenses

In cells E4:E18 enter your monthly expense descriptions.

Cell B9 will automatically calculate your expenses based on the "Expense Calculator" worksheet tab. SEE INSTRUCTIONS TO RIGHT

In cells F4:F18 enter your monthly expense amounts

Cell B10 will calculate the total annual expenses based on your montly amount.

Step 3: Total Monthly Expenses

Step 4: Enter Your Client Sessions

Cell F23 will automatically calculate your total monthly expense amount, this amount

In cell B14, enter the average number of clients you expect to see each week.

will be input in cell B9 on the "FEE CALCULATOR" tab.

The calculator will automatically calculate the Total Sessions per Year in cell B15 based on the weeks worked per year.

The Required Fee per Session in cell B16 will show the amount you need to charge per session based on your client hours and sessions per year.

Step 5: Add Additional Income Streams (Optional)

If you have additional income sources, enter the Estimated Annual Income from (Other) in cell F5 and Estimated Annual Income from (Other) in cell F6.

This could include income from group therapy sessions, workshops, training, or other professional services you offer.

The calculator will automatically calculate the Total Additional Income in cell F7.

The Adjusted Required Fee per Session in cell F8 will adjust your required fee per session based on the additional income,

potentially reducing the fee you need to charge for individual sessions.

Step 6: Tax Rate Fee Adjustment

Cell F12 will automatically calculate your current required fee per session

Input your estimated tax rate in cell F13

Cell F14 will automatically calculate your new adjusted fee to include estimated taxes

Step 7: Profit Margin Calculator

Cell F19 will automatically calculate your current profit margin (how much of your income is not being used

for expenses) Please note, this amount does not include taxes as an expense

Step 8: Analyze and Set Your Fees

Use the calculated rates to set your fees. You may choose to adjust your desired income, hours worked, or expenses to reach a fee that feels competitive and fair for your services.

The final fee should balance your financial needs, client affordability, and the market rates in your area.

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