Fun Day Volunteer Plan.xlsx

	A	B	C	E	F	G	I	J	K
1	Role	Vols needed	Vols agreed	Set up (1 hrs): 1.30-1pm	Event (3 hrs): 1-4 pm	Close down (1.5 hrs): 4-5.30 pm	MEOTRA Team to provide	Volunteer to provide if possible	Notes
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3	11 AM - Poo and litter pick site			John White
4	11 AM - Decorate site			Cheryl Clements	N/a	Cheryl Clements
5	11 AM - Collect 10 tables from Epainos Ministries and 20 chairs. Meet at Epainos Ministries Lichfield Rd entrance to collect at 11 am.	4	4	Toby Barklem Jon Rothwell John White Tom	N/a	Cheryl Clements Dot Hodgson	Tables, chairs	N/a
6	11.15 AM - Set up tables and chairs according to site plan found on MEOTRA Stall (also ask Site Manager - Cheryl)	4	4	Toby Barklem Jon Rothwell John White Tom
7	11.30 AM - Set up gazebos (glitter stall cover and face paint cover)			Toby Barklem Jon Rothwell John White Tom
8	11.30 Put signage and resources on stalls	4	4	Cheryl and Dot	N/a	N/a	Signage and resources for stalls
9	Tie bin bags and recycling bags to each stall and gates	4	1	Diana Wright & Ifegenia	N/a	Cheryl Clements Dot Hodgson Tamara Barklem	Bin and recycling bags
10	Children's Treasure Hunt	1	1	Alec Clements	Forms on the MEOTRA stall	Cheryl Clements	Clues and instructions plus stickers for prizes.
11	Fancy Dress Competition and Waggiest Dog Competition	1 or 2	0	Cheryl Clements	Tredegar Mary & Cheryl Clements	N/a	Megaphone, rosettes, signs
12	Glitter Bar	1	1	Dot Hodgson	Dot Hodgson Ana Rameros	Dot Hodgson	Cosmic Glitter Kit, basic signage	Sign for stall
13	Splat the Rat	1	0	N/a	Diana Wright	N/a	Rat game, basic signage	Sign for stall? Stickers.
14	Outdoor games	1	1	Neel Gahbri Sue Johnston	Neel Gahbri Sue Johnstone	Cheryl Clements Dot Hodgson Tamara Barklem	Garden games - Giant Jenga, beanbag toss, skipping rope. Stickers.		NB. Neel and Sue there is an outdoor space outside the community centre. Fewer games will need to be set up. Less supervision will be needed.
15	12 PM - Set up Floor is Lava	1	1	Jon Rothwell (carrying ladder, planks and one climbing frame piece).	Wilbo (Dot's son)	Dot Hodgson	Sign, climbing frame, planks, string, hoops. Stickers.	Sign and stickers
16	Football penalties game	1	1	Tom	Tom	N/a	Sweets	Goal and footballs	NB! Tom there is space outside the community centre for this. : - ) It is fenced and there is a narrow part that would work well for this.
17	Photobooth	1	1	Cheryl Clements	Caroline / Self service	Cheryl	Booth and props	Fancy dress items if available
18	Bike repair man	2	2	Tamara Barklem	Neil (Dr Bike)	N/a	N/a	All kit
19	Bar is ..	3	3	Tamara Barklem	Pippa James Caroline Teh 1hr Camila 1hr	Tamara Barklem	Drinks, straws, ice, tablecloth, bottle opener, menu, cups and float , card reader, chopping board, knife, menu sign, stall sign	Tupperware box with lid for cash (label 'Bar'), ladle, bar tables x 2	NB! There is a kitchen that can be used to prepare the punch etc and wash items if needed.
20	Oversee entertainers & suppliers (inc Sunny Jar and dance)	1	1	Tamara Barklem	Tamara Barklem	Tamara Barklem	N/a	N/a	N/a
21	Bouncy Castle			Cheryl Clements	Freya	Close Down Team	N/a	N/a
22	Toy and plant stall	1 or 2	1	Ellen Chase	Ellen Chase	Close Down Team	Basic sign, toys, tarpaulin and float	Bags, tupperware cash box with lid (label 'toys), sign??	Ellen - suggest we ask for donations for the toys and plants rather than pricing
23	Book stall	1 or 2	1	Sarah Chase	Sarah Chase Camila 1hr	Close Down Team	Sign, books, tarpaulin and float	Bags, tupperware cash box with lid (label 'books')	£3 HARDBACK, £2 SOFTBACK.
24	Cake stall	1 or 2	1	Nicky Ball	Nicky Ball & Nina	Close Down Team	Sign, cakes, table cloth, napkins, paper plates, chopping board, towel, soapy water bowl, cover, post its, sanitiser and pen for labelling, and float	Bags, tupperware cash box with lid (label 'toys), sign??, cake knives x 2	£2 CAKE SLICE. NB! Nicky you may also have the raffle jar on your table. They can enter for £1 and have a chance to win a free meal at one of the pubs. NB! Nicky and Nina you will also have thermos flasks with hot water and teabags and milk and cups to offer a free cup of tea with every slice of cake.
25	Lemonade stand			Nicky Ball	Nancy Ball	Nicky Ball	N/a	All items needed
26	MEOTRA Donation or sign up stall	1 or 2	0	Sarah Sarkel	Sarah Sarkel to 3. John White	Close Down Team	Info re MEOTRA, First Aid Kit, Steward Briefing Sheets
27	Lead Stewards	2	0	N/a	Dot Hodgson, Tamara Barklem Cheryl Clements	N/a	Tabard and running order
28	Other - please add if needed
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