Meeting Motions(6.2017-6.2018)
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TopicSummaryAction
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6/1/2017Voting Protocol AdjustmentJordan motions to allow new exec for 2017-2018 to vote. Rex seconds. No discussion. Vote: 5 approve, 0 abstain, 0 opposed. Motion carries.Approved
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6/1/2017May 22nd MinutesTyler motions to approve May 22nd minutes. Chad seconds. No discussion. Vote: 8 approve, 1 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Online Vote Summaries/MinutesTyler motions to approve online vote summaries. Jordan seconds. No discussion Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Annual Business Meeting MinutesDave motions to recommend these minutes for approval at the Annual Business Meeting. Rachel seconds. Discussion: Need more formatting. Tyler makes a friendly amendment to table this motion. Rachel and Cindy accept. Motion tabled.Tabled
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6/1/2017Public Meeting MinutesTyler motions to post agendas and motions/votes of Executive Meetings publicly. Rachel seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Reserve Policy UpdatesTyler motions to approve the changes to the Reserve Funding Policy. Dave seconds. Tyler motions to approve the changes to the Reserve Funding Policy. Dave seconds.Vote: 8 approve, 1 abstain, 0 oppose. Motion carries.Approved
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6/1/2017WACUHO Suggestion FormTyler motions to commission Erica and Chris to create a form and protocols and procedures for Exec Committee to review and approve. Rachel seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017President's Task Force on Equity and InclusionRachel moves to change the “President’s Task Force on Equity and Inclusion” to the “WACUHO Task Force on Equity and Inclusion” and remove the 2017-2018 date in the title. Kate seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/2/2017Appoint Chair of WACUHO Task Force on Equity and Inclusion as Ad-Hoc member of Exec BoardRachel motions to appoint the Chair of the Task Force on Equity and Inclusion as an ad-hoc member to the Executive Committee for 2017-2018. Jen seconds. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/2/2017Inclusion Climate AssessmentDave motions to commission the Task Force on Equity and Inclusion to develop an inclusion climate assessment for the 2017-2018 year with findings presented at the Annual Business Meeting in March 2018 as detailed: Step 1: Have Task Force write their own Charge & Action Plan Step 2: Exec approves the Charge & Action Plan Step 3: Task Force executes the Charge & Action Plan Step 4: Exec considers recommendations and votes accordingly. Rachel Seconds. Vote: 7 approve, 0 abstain, 0 oppose. Motion Carries.
Approved
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6/2/2017Welcome Wagon for "new to the region" experienced professionalsRachel motions to create a welcome initiative for experienced professionals new to the region led by Jen Novotny. Jenna seconds. 7 approve, 0 abstain, 0 oppose. Motion Carries.Approved
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6/29/2017June 1, 2017 minutes
Dave motions to approve the June 1, 2017 minutes. Rachel seconds. No discussion. 6 approve. 0 oppose. 0 abstain. Motion carries.
Approved
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6/29/2017June 2, 2017 minutes
Steph motions to approve the June 2, 2017 minutes. Jen seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Chair of EDA
Steph motions to approve Becca Hammond-Cahill as the Chair of EDA, Rachel seconds. No discussion. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Task Force on Equity and Inclusion Charge
Rachel motions to charge the Task Force to develop an inclusion climate assessment. Steph seconds. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Strategic Planning Task Force Charge
Jen motions to send this document into official capacity for the Task Force. Rachel seconds. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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7/21/2017June 29, 2017 minutesChris motions to approve the June 29, 2017 minutes. Rachel seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/11/2017July 21, 2017 minutesRachel motions to approve the July 21, 2017 minutes. Chris seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/11/2017External hard drives for WACUHO archivesDave moves that we buy 2 external hard drives for WACUHO archive storage for $300 from Association Reserves. Rachel seconds. Discussion: this will provide good solution for backing up data. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/23/2017WACE 2019 Hotel Location-OaklandDave motions for the hotel and exhibit space contract for WACE 2019 to be held in Oakland at the Marriott, City Center. Kate seconds. No Discussion. Note: 6 approve, 0 oppose, 1 abstain. Motion carriesApproved
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9/15/2017August 11, 2017 minutesMelissa motions to approve August 11, 2017 minutes. Jen seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motions carries.Approved
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9/15/2017August 23rd WACE 2019 motion notesMelissa motions to approve online vote notes for WACE 2019. Dave seconds. Discussion: thank you for quick turnaround. Vote: 6 approve, 0 oppose, 0 abstain. Motions carries.Approved
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9/15/2017WACE 2019 Conference ChairsRachel moves to appoint Mako Ushihara and Kelly Cole to be the WACE 2019 Conference Chairs. Jen seconds. Discussion: last year we did a call out for conference chairs. Last year we did a call out because the folks who put together the bid did not have the time to be the Conference Chairs, but instead Host Chairs. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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9/15/2017WACE 2018 budgetJen moves to approve the WACE 2018 budget. Melissa seconds. Discussion: Is the central office budget line aligned with past operating expenses? In the past, the conference didn’t pay for admin costs, and WACUHO absorbed them. This year they have volunteered to include the admin fee in the budget. Next year it might not be voluntary.
Note comparison to WACE 2017: very conservative--reg numbers lowered, but anticipate higher numbers. Increase in reg cost associated with the pre-conference facilitators and residence faculty as well as the admin support. Wednesday brunch no keynote (cost savings)--probably be tyler and Dave talk about the association. With 300 attendees at $25 more per person only $7500 increase. Who gets comped registration? WACE committee chairs, past presidents who have retired, WACUHO President. Reason for conference chairs is because since they're working the conference, they're not really working the event.
Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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10/5/2017Marketing and Communications CoordinatorDave moves to appoint Todd McGregor as the Marketing and Communications Coordinator. Steph seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/5/2017Mid Year Exec Appointment ProcessChris moves that the Executive Committee creates a protocol that outlines the selection process for mid-year appointments to the Executive Committee. Rachel seconds. Discussion: who’s going to lead that? Jen will consult with Robert Stephens about whether this should be By Laws. Chris will help. This will help to make us more transparent with the organization. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries. Approved
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10/6/2017New Professionals DefinitionRachel moves to redefine New Professional as someone who has served three years or less in full time Housing positions. Chris seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/6/2017Agenda additionDave moves that we add WACE 2018 nametags to the agenda under New Business. Jen seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion Carries.Approved
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10/30/2017October 5,6, 2017 minutesRachel motions to approve the meeting minutes from October 5 and 6th, 2017. Kate seconds. 4 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/30/2017Anonymous Reporting Mechanism for incidents of marginalizationJenna motions to launch the Anonymous Reporting Mechanism for incidents of marginalization. Jen seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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11/2/2017Chair of the Assessment and Research Committee10/31-Melissa moves approve Kevin Cleland as Chair of the Assessment and Research Committee. Jenna seconds. No Discussion. 11/2/-Vote: 6 approve, 0 oppose, 1 abstain. Motion carries.Approved
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11/16/2017October 30, 2017 minutesJen motions to approve October 30, 2017 minutes. Kate seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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11/16/2017Approval of notes regarding the Chair of the Assessment and Research Committee voteKate motions to approve the vote summary. Steph seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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11/30/2017Third WoW ChairMelissa motions to appoint Jennifer Plueard as the third WoW tri-chair for the remaining 2017-2018 term. Rachel seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/4/2017Tax professional assistanceJenna motions that we allocate $3000 from association reserves to enter into this agreement with our new tax professional/CPA firm that ACUHO-I has recommended on our behalf. Steph seconds. No discussion. Vote: 6 approve, 1 abstain, 0 oppose. Motion carries Approved
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12/15/2017November 16, 2017 minutesKate motions to approve November 16, 2017 meeting minutes. Dave seconds. No Discussion. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Non-meeting minutes 11/16-12/14/17Jenna motions to approve the vote summary between November 16-December 14, 2017. Rachel seconds. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Checking Account Bank ChangeRachel motions to allow Jenna to switch our Total Business Checking to Chase. Steph seconds. No Discussion. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Wix website platformMelissa motions to approve the association reserve request for Wix for $204 annual fee. Rachel seconds. Discussion: Note that this is an annual fee. Would be good to have an overall picture of all of our reserves. Vote: 5 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Assessment and Research Committee ChargeDave motions to approve the charge for the Assessment and Research Committee. Kate seconds. No discussion. Vote: 5 approve, 0 abstain, 0 oppose. Motion carries.Approved
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Motions