Meeting Motions(6.2017-6.2018)
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DateTopicSummaryAction
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6/1/2017Voting Protocol AdjustmentJordan motions to allow new exec for 2017-2018 to vote. Rex seconds. No discussion. Vote: 5 approve, 0 abstain, 0 opposed. Motion carries.Approved
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6/1/2017May 22nd MinutesTyler motions to approve May 22nd minutes. Chad seconds. No discussion. Vote: 8 approve, 1 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Online Vote Summaries/MinutesTyler motions to approve online vote summaries. Jordan seconds. No discussion Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Annual Business Meeting MinutesDave motions to recommend these minutes for approval at the Annual Business Meeting. Rachel seconds. Discussion: Need more formatting. Tyler makes a friendly amendment to table this motion. Rachel and Cindy accept. Motion tabled.Tabled
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6/1/2017Public Meeting MinutesTyler motions to post agendas and motions/votes of Executive Meetings publicly. Rachel seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017Reserve Policy UpdatesTyler motions to approve the changes to the Reserve Funding Policy. Dave seconds. Tyler motions to approve the changes to the Reserve Funding Policy. Dave seconds.Vote: 8 approve, 1 abstain, 0 oppose. Motion carries.Approved
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6/1/2017WACUHO Suggestion FormTyler motions to commission Erica and Chris to create a form and protocols and procedures for Exec Committee to review and approve. Rachel seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/1/2017President's Task Force on Equity and InclusionRachel moves to change the “President’s Task Force on Equity and Inclusion” to the “WACUHO Task Force on Equity and Inclusion” and remove the 2017-2018 date in the title. Kate seconds. Vote: 9 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/2/2017Appoint Chair of WACUHO Task Force on Equity and Inclusion as Ad-Hoc member of Exec BoardRachel motions to appoint the Chair of the Task Force on Equity and Inclusion as an ad-hoc member to the Executive Committee for 2017-2018. Jen seconds. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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6/2/2017Inclusion Climate AssessmentDave motions to commission the Task Force on Equity and Inclusion to develop an inclusion climate assessment for the 2017-2018 year with findings presented at the Annual Business Meeting in March 2018 as detailed: Step 1: Have Task Force write their own Charge & Action Plan Step 2: Exec approves the Charge & Action Plan Step 3: Task Force executes the Charge & Action Plan Step 4: Exec considers recommendations and votes accordingly. Rachel Seconds. Vote: 7 approve, 0 abstain, 0 oppose. Motion Carries.
Approved
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6/2/2017Welcome Wagon for "new to the region" experienced professionalsRachel motions to create a welcome initiative for experienced professionals new to the region led by Jen Novotny. Jenna seconds. 7 approve, 0 abstain, 0 oppose. Motion Carries.Approved
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6/29/2017June 1, 2017 minutes
Dave motions to approve the June 1, 2017 minutes. Rachel seconds. No discussion. 6 approve. 0 oppose. 0 abstain. Motion carries.
Approved
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6/29/2017June 2, 2017 minutes
Steph motions to approve the June 2, 2017 minutes. Jen seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Chair of EDA
Steph motions to approve Becca Hammond-Cahill as the Chair of EDA, Rachel seconds. No discussion. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Task Force on Equity and Inclusion Charge
Rachel motions to charge the Task Force to develop an inclusion climate assessment. Steph seconds. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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6/29/2017Strategic Planning Task Force Charge
Jen motions to send this document into official capacity for the Task Force. Rachel seconds. 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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7/21/2017June 29, 2017 minutesChris motions to approve the June 29, 2017 minutes. Rachel seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/11/2017July 21, 2017 minutesRachel motions to approve the July 21, 2017 minutes. Chris seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/11/2017External hard drives for WACUHO archivesDave moves that we buy 2 external hard drives for WACUHO archive storage for $300 from Association Reserves. Rachel seconds. Discussion: this will provide good solution for backing up data. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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8/23/2017WACE 2019 Hotel Location-OaklandDave motions for the hotel and exhibit space contract for WACE 2019 to be held in Oakland at the Marriott, City Center. Kate seconds. No Discussion. Note: 6 approve, 0 oppose, 1 abstain. Motion carriesApproved
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9/15/2017August 11, 2017 minutesMelissa motions to approve August 11, 2017 minutes. Jen seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motions carries.Approved
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9/15/2017August 23rd WACE 2019 motion notesMelissa motions to approve online vote notes for WACE 2019. Dave seconds. Discussion: thank you for quick turnaround. Vote: 6 approve, 0 oppose, 0 abstain. Motions carries.Approved
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9/15/2017WACE 2019 Conference ChairsRachel moves to appoint Mako Ushihara and Kelly Cole to be the WACE 2019 Conference Chairs. Jen seconds. Discussion: last year we did a call out for conference chairs. Last year we did a call out because the folks who put together the bid did not have the time to be the Conference Chairs, but instead Host Chairs. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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9/15/2017WACE 2018 budgetJen moves to approve the WACE 2018 budget. Melissa seconds. Discussion: Is the central office budget line aligned with past operating expenses? In the past, the conference didn’t pay for admin costs, and WACUHO absorbed them. This year they have volunteered to include the admin fee in the budget. Next year it might not be voluntary.
Note comparison to WACE 2017: very conservative--reg numbers lowered, but anticipate higher numbers. Increase in reg cost associated with the pre-conference facilitators and residence faculty as well as the admin support. Wednesday brunch no keynote (cost savings)--probably be tyler and Dave talk about the association. With 300 attendees at $25 more per person only $7500 increase. Who gets comped registration? WACE committee chairs, past presidents who have retired, WACUHO President. Reason for conference chairs is because since they're working the conference, they're not really working the event.
Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.
Approved
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10/5/2017Marketing and Communications CoordinatorDave moves to appoint Todd McGregor as the Marketing and Communications Coordinator. Steph seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/5/2017Mid Year Exec Appointment ProcessChris moves that the Executive Committee creates a protocol that outlines the selection process for mid-year appointments to the Executive Committee. Rachel seconds. Discussion: who’s going to lead that? Jen will consult with Robert Stephens about whether this should be By Laws. Chris will help. This will help to make us more transparent with the organization. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries. Approved
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10/6/2017New Professionals DefinitionRachel moves to redefine New Professional as someone who has served three years or less in full time Housing positions. Chris seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/6/2017Agenda additionDave moves that we add WACE 2018 nametags to the agenda under New Business. Jen seconds. Vote: 7 approve, 0 oppose, 0 abstain. Motion Carries.Approved
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10/30/2017October 5,6, 2017 minutesRachel motions to approve the meeting minutes from October 5 and 6th, 2017. Kate seconds. 4 approve, 0 oppose, 0 abstain. Motion carries.Approved
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10/30/2017Anonymous Reporting Mechanism for incidents of marginalizationJenna motions to launch the Anonymous Reporting Mechanism for incidents of marginalization. Jen seconds. Vote: 5 approve, 0 oppose, 0 abstain. Motion carries.Approved
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11/2/2017Chair of the Assessment and Research Committee10/31-Melissa moves approve Kevin Cleland as Chair of the Assessment and Research Committee. Jenna seconds. No Discussion. 11/2/-Vote: 6 approve, 0 oppose, 1 abstain. Motion carries.Approved
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11/16/2017October 30, 2017 minutesJen motions to approve October 30, 2017 minutes. Kate seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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11/16/2017Approval of notes regarding the Chair of the Assessment and Research Committee voteKate motions to approve the vote summary. Steph seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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11/30/2017Third WoW ChairMelissa motions to appoint Jennifer Plueard as the third WoW tri-chair for the remaining 2017-2018 term. Rachel seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/4/2017Tax professional assistanceJenna motions that we allocate $3000 from association reserves to enter into this agreement with our new tax professional/CPA firm that ACUHO-I has recommended on our behalf. Steph seconds. No discussion. Vote: 6 approve, 1 abstain, 0 oppose. Motion carries Approved
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12/15/2017November 16, 2017 minutesKate motions to approve November 16, 2017 meeting minutes. Dave seconds. No Discussion. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Non-meeting minutes 11/16-12/14/17Jenna motions to approve the vote summary between November 16-December 14, 2017. Rachel seconds. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Checking Account Bank ChangeRachel motions to allow Jenna to switch our Total Business Checking to Chase. Steph seconds. No Discussion. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Wix website platformMelissa motions to approve the association reserve request for Wix for $204 annual fee. Rachel seconds. Discussion: Note that this is an annual fee. Would be good to have an overall picture of all of our reserves. Vote: 5 approve, 0 abstain, 0 oppose. Motion carries.Approved
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12/15/2017Assessment and Research Committee ChargeDave motions to approve the charge for the Assessment and Research Committee. Kate seconds. No discussion. Vote: 5 approve, 0 abstain, 0 oppose. Motion carries.Approved
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1/12/2018December 15, 2017 meeting minutesDave motions to approve December 15, 2017 meeting minutes. Rachel seconds. 5 approve, 0 abstain, 0 oppose No discussion. Motion carries.Approved
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1/12/2018Graduate Discount Policy on WACE DiscountsMelissa motions to add a Graduate Discount to the WACE Discounts Policy as outlined in the Updated WACE Discounts Policy drafted on 12.19.17. Rachel seconds. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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1/12/2018Membership dues for larger institutionsRachel motions that upon ratification at the Annual Business Meeting, to raise the membership dues on the top tier schools (8001 + beds) for the 2018-2019 year and beyond from $900 to $3000 to to help support the cost of the ACUHO-I central office. Jenna seconds. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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1/12/2018WACE 2020 HotelMelissa motions to accept the WACE 2020 contract with Westin Mission Hills. Rachel seconds. Discussion: Dave consulted with UCSC campus director of procurement. Look comparable to WACE 2019 contract. Kudos to Kelly Cole for all of her work with contracts! Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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1/24/2018January 12, 2018 minutesDave moves to approve the minutes from the January 12, 2018 Exec meeting. Kate seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.
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1/24/2018Refund PolicyRachel motions to update the Refund Policy based on the recommendations of the WACUHO Refund Policy Proposal made by FAC on January 16, 2018, to be effective as of July 1, 2018. Kate seconds. Vote: 7 approve, 0 abstain, 0 oppose. Motion CarriesApproved
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1/25/2018By Laws Change RecommendationJen motions to present suggested By Law changes to Article VI to the membership at Annual Business Meeting. Crystal seconds. No other discussion. Vote: 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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1/25/2018By Laws Change RecommendationDave motions to present the suggested By Law changes to Article VII Section 10 to the membership at Annual Business Meeting. Jenna seconds. No other discussion. Vote: 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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1/25/2018By Laws Change RecommendationCrystal motions to present the suggested By Law changes to Article VII Section 11 to the membership at Annual Business Meeting. Kate seconds. No further discussion. 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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1/25/2018Refund Exception for WACE 2018Dave motions to make a one time exception for WACE 2018 for ACUHO-i to issue refunds by method of payment rather than exclusively by check as stated currently in the Leadership Manual. Jenna seconds. Discussion: we already fixed this for July 1, this is just as a fix for WACE. Vote: 6 approve, 0 abstain, 0 oppose. Motion carries.Approved
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1/25/2018Appoint Chairs Motion made to appoint Chairs for a RAP conference. Motion Withdrawn.Withdrawn
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1/26/20182018-2019 BudgetDave motions to approve the 2018-2019 budget for presentation to the membership at the Annual Business meeting pending review by FAC. Jen seconds. 6 approve, 0 oppose, 0 abstain. No further discussion. Motion carries.Approved
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1/26/2018WACE busKate motions to approve tyler’s request for the WACE bus up to $6500 from Association reserves. Melissa seconds. Discussion: Will need major marketing to make a success. Association reserves are in a healthy place. 4 approve, 2 oppose, 0 abstain. Motion passes.Approved
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1/26/2018WACE 2020 hotel depositDave motions to approve the reserve request for the $10000 to hold the hotel for WACE 2020. Steph seconds. no discussion. Vote: 6 approve, 0 oppose, 0 abstain. Motion carries.Approved
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2/16/2018Meeting Minutes 1/24-1/26Kate motions to approve the minutes from January 24-26, 2018. Jenna seconds. Discussion: Melissa wants everyone to know to please feel free to add notes to make sure everyone’s voice is heard. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose. Motion carries.Approved
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3/5/2018WACE 2019 Committee ChairsDave motions to approve the WACE 2019 Committee Chairs. Crystal seconds. Discussion: Is this too early as we may be missing people who are getting jobs new to the region? This is actually a later timeline than last year. Benefit for committee chairs to observe at WACE 2018 and have meeting at WACE to discuss for next year. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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3/5/2018Hotel costs for ACUHO-i representatives at WACE 2018Jenna motions to approve the association reserve request for $1600 to cover the hotel costs for 2 ACUHO-i representatives to attend WACE 2018. Kate seconds. Discussion: Does this set a precedent? Can make it clear it is for this year as this is the first year with the central office and revisit next year. Vote: 7 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 1 abstain, 0 oppose.Approved
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3/16/2018Donation in support of association memberDave motions to make a $150 donation to the Santa Barbara Cancer Research Center. Jen seconds. Discussion: Great way to show support to fellow WACUHO member. Vote: 6 approve, 0 oppose, 0 abstain. Non-voting members: 2 approve, 0 oppose, 0 abstain. Motion carries.Approved
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3/16/2018Meeting Minutes 2/16/18Dave motions to approve the minutes from February 16,2018. Rachel seconds. Discussion: moving forward, can we code the items that were not discussed. Vote: 6 approve, 0 oppose, 0 abstain. Non-voting members: 2 approve, 0 oppose, 0 abstain. Motion carries.Approved
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3/16/2018WACE 2018 Vendor exceptionDave motions that Exec endorse the WACUHO President to make a decision following 2016 draft Vendor Conference Attendance and Presentation Policy. Kate seconds. Vote: 7 approve, 0 oppose, 0 abstain. Non-voting members: 2 approve, 0 oppose, 0 abstain. Motion carries.Approved
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3/24/2018Meeting Minutes 3/16/18Jenna motions to approve March 16, 2018 meeting minutes. Rachel seconds. No discussion. Vote: 7 approve, 0 abstain, 0 oppose. Non voting members : 4 approve, 0 abstain, 0 oppose. Motion carries.Approved
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3/24/2018Motions made between 2/16-3/16/18Rachel motions to approve the motion summary from February 16, 2018-March 16, 2018. Kate seconds. No Discussion. Vote: 7 approve, 0 abstain, 0 oppose. Non voting members : 4 approve, 0 abstain, 0 oppose. Motion carries.Approved
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3/24/2018ACUHO-I signatories for Chase Total Banking CheckingJen motions to approve Mary DeNiro (ACUHO-i CEO and Executive Director) as primary check signor along with Karen Feasel (ACUHO-i Executive Assistant) in addition to Jenna Hazelton and Dave Keller (WACUHO). Rachel seconds. No discussion. Vote: 7 approve, 0 oppose, 0 abstain. Non-voting members: 4 approve, 0 oppose, 0 abstain. Motion carries.Approved
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3/24/2018Committee Chairs 2018-2019Crystal motions to approve the above slate of chairs. Rachel seconds. No discussion. Vote: 7 approve, 0 oppose, 0 abstain. Non-voting members: 4 approve, 0 oppose, 0 abstain. Motion carries.Approved
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3/27/18 ABMParliamentarianJustin Vacca, Holy Names University, motions to approve Allyson Beck, Southern Oregon University, as the Parliamentarian. Kelly Cole, Stanford University, seconds. Vote: President calls for objections. No objections. Motion carries.Approved
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3/27/18 ABMABM 2017 MinutesCindy Derrico, CSU Channel Islands, motions to approve the WACUHO’s 61st Annual Conference Business Meeting Minutes. Eric Hanson, San Diego State University, seconds. Discussion: Sue Matthews, UC Santa Cruz--pg 4 Change from “Retirements” to “Retirements and Transitions.” Vote: President calls for objections. No objections. Motion carries.Approved
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3/27/18 ABMExecutive NominationsAndy Plumley, UC Riverside, motions to accept the nominations for the Executive Committee for 2018-2019. Stephen Rice, CSU Dominguez Hills, seconds. President calls for nominations from the floor. No nominations made. Vote: President calls for objection. No objections. Motion carries.Approved
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3/27/18 ABMMembership dues for larger institutionsKelly Cole, Stanford University, motions to increase membership dues for the largest schools (8000+ bed spaces) from $900 to $3000. Jordan Richman, UC Los Angeles, seconds. Discussion: See ABM summary. Vote: President calls for objections. No objections. Motion carries.Approved
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3/27/18 ABM2018-2019 BudgetAndy Plumley, UC Riverside, motions to approve the 2018-2019 budget as presented by Jenna Hazelton. Andy Garate, CSU Fullerton, seconds. Vote: President calls for objections. No objections, motion carries.Approved
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3/27/18 ABMChair of the Task Force on Equity and InclusionJenna Write, Chico State University, motions to accept the By-Law change for the addition of the Chair of the Task Force on Equity and Inclusion to the Executive Board. Jess Robinson, San Francisco State University, seconds. Discussion: See ABM summary. Vote: 32 in favor, 0 oppose, 1 abstention. Motion carries.Approved
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3/27/18 ABMBy Laws Change Recommendation-Article VII Section 10Torry Brouillard-Bruce, University of San Francisco motions to accept the By-Law change to Article VII Section 10 Duties of the Chair of the Task Force on Equity and Inclusion. Samuel Jones, Sacramento State University, seconds. Discussion: See ABM Summary. Vote: 9 votes approve, 15 oppose, 9 abstentions. Motion fails.Failed
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3/27/18 ABMRemove Previous By Law ChangeTim Trevan, UC Irvine -- Motions to remove the previous change to the by laws. Sue Matthews, UC Santa Cruz, seconds. Discussion: See ABM summary. Vote: 0 approve, 25 oppose, 10 abstain. Motion fails.Failed
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4/13/2018March 24, 2018 Exec minutesDave motions to approve meeting minutes from March 24, 2018. Jen seconds. No discussion. Vote: 6 approve, 0 oppose, 0 abstain. Non voting members: 1 thumbs up, 0 oppose, 0 abstain. Motion carries.Approved
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4/13/2018Technology CoordinatorKate motions to appoint Steph Kaneen as the Technology Coordinator for 2018-2020. 6 approve, 0 oppose, 0 abstain. Non-voting members: 3 approve, 0 oppose, 0 abstain. Motion carries.Approved
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4/13/2018Committee Chairs 2018-2019Motions to approve slate of Chairs carried.Approved
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5/4/2018April 13, 2018 Exec minutesDave motions to approve April 13 meeting minutes. Steph seconds. No discussion. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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5/4/2018Update to the Professional Courtesy PolicyMelissa motions to approve the changes to the Professional Courtesy Policy. Kate seconds. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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5/4/2018Updates to the Executive Travel PolicyMelissa motions to approve the changes to the Executive Travel Policy. Rachel seconds. No discussion. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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5/4/2018Committee Chairs 2018-2019Dave motions to approve John Godfrey and Hailey Lopez as Chairs. Kate seconds. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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5/4/2018EDA WACE scholarship fund allocationTodd motions to approve the 2018 EDA WACE scholarship funds for ACUHO-i travel. Kate seconds. No discussion. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 3 approve, 0 abstain, 0 oppose.Approved
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5/4/2018Strategic Planning Task Force TransitionDave motions to approve the Strategic Planning Task Force Transition. Jenna seconds. Discussion: good intentionality with representation. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 1 approve, 2 abstain, 0 oppose.Approved
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5/4/2018Peers Education Parents CommitteeDave motions to approve the Peers Educating Parents proposal. Rachel seconds. Discussion: there is unallocated funding that is available. They asked for $400, but other committees were approved at $500. Melissa makes a friendly amendment to increase the funding from $400 proposed to $500. Rachel and Dave accept. Vote: 6 approve, 0 abstain, 0 oppose. Non-voting members: 2 approve, 0 abstain, 0 oppose.Approved
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