Maintenance Schedule and task List
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HouseLocationProject TitleNotesPriorityStart DateEnd dateCostOwnerQB CodeType
9
All HousesShinglesGet quotes for all houses*Very High*10/1/2017Alex
11
All HousesTimesheet UpdateThe timesheets need to be updated to only allow times that occur after the previous column, otherwise you can double bill hours accidentally (i.e. as a 12 am/pm mistake.) Fix E10 cell Reference in total pay as well.*Very High*Brel
13
All HousesSmoke DetectorsSmoke DetectorTest all smoke detectors*Very High*
14
All HousesFire drillsFire drillsConduct Fire Drills at all houses this summer*Very High*
15
Audre LordeHallwaysExit light batteriesBatteries need replacing. Brel has replacements*Very High*2/10/2017Brel
21
Audre LordeShinglesthrough Floor 3 window can see peeling shingles - repair*Very High*4/24/2017**
24
FriendsBasementRepair Fire DoorDoor across from stairs stuck against floor, barely moves*Very High*8/30/2016**Brel
26
FriendsWhole HouseCO alarm system-There seem to be no CO alarms in the house*Very High*12/5/2016
35
FriendsBasementFoundationFoundation settled. Engineer solution. Cracks in walls N,E,S sides. 3" vertical deflection, 1" lateral, Orosz provides $15K. do we accept?*Very High*6/1/2017Brel
36
HypatiaBoiler RoomFire DoorReplace with code compliant KD Frame&Door for 34" RO Measuring & Ordering 2/10/17*Very High*2/10/2017Vince
37
InternationalRm 24Roof LeakGet approval/permit to change roof line? Repair with rubber roofing/epdm. Re-weld feet onto platform*Very High*12/14/2016**
42
InternationalBasementFire DoorOrder and replace basement door slab only - 39-7/8"x83-1/4" - 5.5" wide outer frame
4.75" wall
1.75"thick slab.
40.75" hole height
*Very High*2/3/2017**Brel
50
InternationalNew Side FloorsAsbestos RemediationCreate Asbestos letter and send to each member*Very High*4/1/2017
52
InternationalReplace boilerTechnician says it's coated in lime. Look at replacing*Very High*6/1/2017**
53
LothlorienStorage areaFix infiltration point on 3rd floor storage, top. Install one more board, staple down bug netting*Very High*3/6/2017
54
Phoenix1st bathClogged drainDrain is slow. Try to snake again?*Very High*2/17/2017Alex
55
Phoenix
1st floor door to stairwell
ReplaceCloser repaired partially. Too many holes, needs door replaced.*Very High*4/1/2017Alex
61
PhoenixShinglesShingles are missing in places on roof. Needs patched*Very High*5/1/2017**Alex
65
PhoenixWater in boiler roomWhy is a little water in boiler room? Where from?*Very High*5/1/2017**Alex
66
PhoenixHallways & FloorsAsbestosFollow up on redoing rooms this summer, fall, and 2018*Very High*6/19/2017**
71
SofiaFront DoorHouse KeyGet house key*Very High*3/7/2016
72
SofiaKitchenOven RepairStove not lighting*Very High*3/8/2016
73
SofiaKitchenStove Repairfront burner not lighting*Very High*3/9/2016Alex
74
SyntropyKitchenOven not startingPiezo spark igniter isn't able to light the pilot*Very High*2/17/2017**
75
Syntropy
2nd Floor Rear Porch
Joist Replacement2x6 Joists NEED replacement with treated lumber or TREX composite. Anchor + Angle bracket*Very High*6/1/2017**Vince
76
Syntropy
Kitchen/Dining Room
Fridge PurchasePurchase an upright fridge/freezer/ice maker combo*Very High*7/1/2017**
77
Syntropy2nd Floor BathFloor water damagearound toilet subfloor moist = can be abated via caulk*Very High*
78
All HousesCheckin/Checkout Forms2011 Wis Act 143, Sec 18, Landlords are required to give tenant a check-in sheet to complete within 7 days of moving inHigh12/5/2016
79
All HousesSink and ShowersScreensScreen out debris and hair to prevent clogs. Trial under wayHigh1/17/2017
82
All HousesRoom NumbersLabel all room numbersBeth requested all doors be labeled. Loth=done. Others?High4/1/2017
83
Ambrosia2F Hall2F - Smoke DetectorCheck onHigh12/12/2016HMC5702Fire Safety
84
Ambrosia4F closet - Drywall Repair
Needs 18"x18" of new wallHigh1/1/2017**
85
AmbrosiaLabel Pipes and ShutoffsHigh1/1/2017
86
Ambrosia???Shower groutregrout shower (WhInternational?)High2/1/2017
87
AmbrosiaRm 3HBackyard DeckTrex composite Deck - Pending conditional use permitHigh2/1/2017$25,000.005710Landscaping/Arbory
88
AmbrosiaRoutine Gutter CleaningLacked time and safety equipment. Fix long term issues in 2017. Leak over bike area entranceHigh4/3/2017**
89
AmbrosiaBrick workBrick work around south fire escape all needs tuckpointingHigh4/3/2017**
90
AmbrosiaReplace Lake side top porch2nd floor porch last reroofed in 93' Deck might need work/replaceHigh4/3/2017**
91
AmbrosiaDining roomSecuring Smoke DetectorAttach smoke detector better to ceiling - dining room.High4/4/2017**
93
Ambrosia4F HallwayBackyard Erosion ControlPlant Deep-root Native Plants (possible vineyard with ori?)High7/1/2017Summer 20175710Landscaping/Arbory
95
AmbrosiaEast porchFlaking Lead PaintAll the yellow exterior paint is lead-based and badly flaking. need to either remove and repaint or cover over.High7/1/2017**5717Lead Safety
96
AmbrosiaPorch1st Floor Porch Ceiling
Ceiling planks are peeling from joists - could either be patched or replaced. Painted with lead - recommend replacement.High7/1/20175709Exterior repairs
97
AmbrosiaPorch1st Floor Porch Railings
railings on the porches are too low to prevent children from falling - 42" is the recommended height. Could add addt'l lattice or replace railings altogether to eliminate lead issues.High7/1/20175709Exterior repairs
98
AmbrosiaPorchRepaint porch-The whole first floor porch needs new paint, both side porches need new wood in placesHigh7/1/2017
99
AmbrosiaKitchenRange Hood FanVent fan is worn out; replace hood with ANSUL (Watch out for problems with kitchen fan motor (As of spring 16 problem went away))High1/2/20185707Appliances
100
Audre LordeFloor 3 BathFire ExitExit door difficult to openHigh12/19/2016
101
Audre LordeLeaky Radiator(s)Dining room radiator leaks when opened. Others?High12/19/2016
102
Audre LordeLabel Pipes and ShutoffsHigh1/2/2017
103
Audre Lorde1Floor Rear stairsRear Fire DoorDoesn't close easily (@ an angle)High2/1/2017**
104
Audre LordeExteriorTurret RepairsNW side of house, turret is leaking, needs work...High6/1/2017**
105
Audre LordeNE CornerFoundation LeakWater leaking under back stairs. Fix grading?High6/1/2017**
106
Audre LordeBasementOutletsmissing plate in basement room 1High
107
AvalonLabel Pipes and ShutoffsHigh1/3/2017
108
FriendsBack Staircasesmoke alarm systemsmoke alarms are missing - Replace with 120v devicesHigh12/6/20162/17/2017Brel
109
FriendsBasementUtility Sink-Faucet of utility sink in basement leaks, and there's no lint catcher on the washing machine's drain hoseHigh12/7/2016
110
FriendsBack stairsReplace WindowWindow knocked out (24"x19 7/8")High12/10/2016
111
FriendsBasementFire Door ClosersInstall closers on doors. Fix back door while at it.High12/10/2016Alex
112
FriendsBasementLabel Pipes and ShutoffsHigh1/5/2017
113
FriendsDryer elbowBroken elbow on machine; working, but replace with better oneHigh2/13/2017
118
Friends2F BathroomCeiling RepairHole in ceiling above shower (?)High
121
HypatiaExteriorDrainage / Pantry wall leakPatio drains water into pantry wall on high water eventsHigh7/1/2017
122
HypatiaBoiler water tankRepaint water tankBoiler water tank rusting and 10+ years old. service + repaintHigh8/1/2017**
123
HypatiaTree trimming & RemovalQuotes / Schedule removal and trimming / Rent ChipperHigh8/1/2017Alex
125
HypatiaBasementWall leakprobable infiltration from french drain aboveHigh
126
Hypatia AtticBatsBat Removal - Will delay until needed, project will be rather expensive.High12/1/2016$3,000.00Brel
127
Hypatia Label Pipes and ShutoffsHigh1/11/2017
129
Hypatia missing smoke 2nd flHigh4/1/2017
130
Hypatia WindowsRemove Window PaintWindows need scraped and painted. Lead probably.High5/1/2017**
131
Hypatia 2nd bathroomInstall vent in ceiling, roofHigh7/1/2017
132
Hypatia WindowsPaint WindowsPaint windows.High7/3/2017**Paint
133
Hypatia basementfix/replace electricalHigh1/1/2018
134
InternationalFloor 3 StairBroken windowOldside top of stairs - window cracked + brokenHigh10/1/2016**Vince?
135
International
Basement door, mid to dining room
closer breaking, leaking oil, slams (replaced?)High12/16/2016
136
InternationalLabel Pipes and ShutoffsHigh1/4/2017
137
InternationalRm 24Roof LeakWater leak near fire escape old side, underneath landingHigh3/1/2017
139
InternationalBasementWater LeakFoundation leaks? Water draining into Tool Rm. Sump Pump?High5/1/2017g
140
InternationalWindowsPlan of attack, quotesHigh7/16/2017
141
InternationalAtticBatsHigh8/1/2017
142
InternationalOutsideDrainage issuesWater issues Sump Pump? Right of way for water?High8/1/2017**
143
InternationalNew HalfTilesReplace ALL tiles in new side, bedrooms old side. AsbestosHigh6/1/2018
144
InternationalNew sideasbestos tile removal Basement done. House to be done primarily summer 2018High6/1/2018Alex
145
InternationalFloor 2 HallwayFire Extinguishermissing? (have extra extinguishers in office basement)High**
146
LothlorienLabel Pipes and ShutoffsHigh1/8/2017
147
LothlorienStoveHigh1/9/2017
148
LothlorienTreesTree workRemove all small trees on west side of house (run by house first)High2/1/2017`
149
LothlorienRadiatorsInstall radiator 205. Haul away old radiatorsHigh3/1/20174/26/2017Alex
150
Lothlorien1st EntryRehang DoorsDoors in basement, blocking way. Rehang. Needs new screws?High4/1/20174/26/2016
153
Lothlorien3rd wing bathwater issues at top of showerwater getting in above shower, around base of tub tooHigh5/1/2017
154
Lothlorien3rd wing bathOpen up floor drainPlumbers inspected piping, should be ok. Lots of water escapes the showerHigh5/1/2017
155
LothlorienBackyardTerraceStop erosion. Terrace back yardHigh5/1/2017
156
LothlorienDriveway gutterLeak in gutterFix small hole in gutterHigh5/1/2017**
157
LothlorienNE Drain spoutDrain spout disconnectedDrain spout partially disconnected 20' upHigh5/1/2017**
158
LothlorienExteriorTuckpointingRebuild west chimney. Size for new boiler. High6/1/2017Vince
159
LothlorienExteriorTuckpointingTuckpoint a lot of brick east walkway / windows High6/1/2017Vince
161
LothlorienTuckpointEast side High6/1/2017Vince
162
Lothlorien4th floor roofRoof damage / Squirrelsroof damaged on front, needs repair on SE side. squirrels getting in somehow? ending up in bathroom?High6/2/2017**
163
LothlorienReplace boilerBoiler is old, not in good shape. Think about replacing + chimney rebuildHigh7/1/2017
164
LothlorienInstall sump pumpNew sump pump and drainage line ready to be installedHigh7/1/2017**
165
LothlorienBasementRehang fire door hingeTop hinge not holding well. Screw head broke off.High8/1/2017
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