| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | AA | AB | AC | |
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1 | PHASES | DIMENSIONS | |||||||||||||||||||||||||||
2 | Concept note (optional) | Organizational capacities | |||||||||||||||||||||||||||
3 | Application form | Project maturity | |||||||||||||||||||||||||||
4 | Interview | Potential impact | |||||||||||||||||||||||||||
5 | Background research | Tech and data readiness | |||||||||||||||||||||||||||
6 | Focal point | ||||||||||||||||||||||||||||
7 | |||||||||||||||||||||||||||||
8 | PHASE | QUESTION NUMBER | DIMENSION | QUESTIONS | EVALUATION | MAX SCORE (5) | MID SCORE (3) | MIN SCORE (1) | h | ||||||||||||||||||||
9 | CONCEPT NOTE | - | Contact info | Name | - | - | - | - | |||||||||||||||||||||
10 | - | Contact info | Organization's name (if applicable) | - | - | - | - | ||||||||||||||||||||||
11 | - | Contact info | Contact email | - | - | - | - | ||||||||||||||||||||||
12 | - | Contact info | What country are you based in? | - | - | - | - | ||||||||||||||||||||||
13 | - | Contact info | What countrie(s) are affected by your work? | ||||||||||||||||||||||||||
14 | 1 | Organizational capacities | Tell us about yourself and/or your organization. What areas and issues do you/does your organization work in? | The individual/organization is working around transparency and/or accountability. | Yes | Partly | No | 5 | |||||||||||||||||||||
15 | 2 | Potential impact | What do you want to change in the world? What is your long-term vision? | Vision is well thought through and relevant to Matchbox T/A. | Yes | Partly | No | 5 | |||||||||||||||||||||
16 | 3 | Tech and data readiness | Does your team have experience using data and technology in projects? If yes, can you give us an example? (For example, creating a database, crowdsourcing, data visualisations, building online platforms, etc.) | The individual/organization is experienced working with technology and data. | Yes | Partly | No | 5 | |||||||||||||||||||||
17 | 4 | Project maturity | Give us a brief description of the project that you’re seeking Matchbox support for. | The project sounds relevant. | Yes | Partly | No | 5 | |||||||||||||||||||||
18 | 5 | Project maturity | What type of support do you think we can provide for you? | Request for support is well thought-through. | Yes | Partly | No | 5 | |||||||||||||||||||||
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20 | APPLICATION FORM | 6 | Organizational capacities | Who is going to be the implementor of the proposed project? (Scroll down menu: individual, nonprofit organization, collection of activists, consortium of organizations, entrepreneur, business, governmental) | - | - | - | - | 0 | ||||||||||||||||||||
21 | 7 | Organizational capacities | How many people work in your office? Full time? Part time? Volunteers? (If applying as an organization) | - | - | - | - | 0 | |||||||||||||||||||||
22 | 8 | Project maturity | How will your project change lives and whose lives will it change? | Strategic thinking and realistic understanding of beneficieries. Goes beyond the concept of 'average citizens' as a target audience. | Yes | Partly | No | 5 | |||||||||||||||||||||
23 | 9 | Project maturity | What do you propose to do? Please give us a brief description of the proposed project activities, timeline and staff. | Realistic understanding of project demands (activities, timing, $, staff). | Yes | Partly | No | 5 | |||||||||||||||||||||
24 | 10 | Project maturity | What kinds of support do you think you’ll need for this specific project? What phase(s) of the project do you think you will need support with? (Examples could include data scraping, data visualization, strategy, and many more. For a better sense of what type of support we have provided before, please visit https://www.theengineroom.org/matchbox-program/.) | Request for support is well thought through and realistic. | Yes | Partly | No | 5 | |||||||||||||||||||||
25 | 11 | Potential impact | Picture your project three years from now. If your project is wildly successful, what will the world look like? | Mission is well thought through and relevant to Matchbox T/A. | Yes | Partly | No | 5 | |||||||||||||||||||||
26 | 12 | Potential impact | Give us a brief description of the political and social context in which you work. What are the blockers of change? | Smart articulation of political and social context. | Yes | Partly | No | 5 | |||||||||||||||||||||
27 | 13 | Potential impact | What other stakeholders (individuals, organizations, or groups) will your project need to work with to effect the changes you desribed above? Who are your partners and allies already? | Open and thoughtful about collaboration and the ecosystem. | Yes | Partly | No | 5 | |||||||||||||||||||||
28 | 14 | Tech and data readiness | Describe how you see data and/or technology being used in this specific project. If you have specific plans on what type of technology you'd like to use in the project, tell us more about that. | Clear plans on how to use data/tech for this project. | Yes | Partly | No | 5 | |||||||||||||||||||||
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30 | INTERVIEW | 15 | Organizational capacities | How many people from your team will work on this project? What are their roles? How much time will they dedicate to this project? What relevant skills do they have? | At least one person will be dedicated to project, more than 10 hours a week. | Yes | - | No | 5 | ||||||||||||||||||||
31 | 16 | Project maturity | Who will use your project? Give us a potential use case scenario for your project. | Use case scenario is well thought through and realistic. | Yes | Partly | No | 5 | |||||||||||||||||||||
32 | 17 | Project maturity | How will you make sure that your project reaches people who will use it? | Plans for promotion are clear and in line with the org/individual's resources and capacities. Clear plans for partnerships. | Yes | Partly | No | 5 | |||||||||||||||||||||
33 | 18 | Project maturity | Have you received funding for this project? If so, from whom and for what? | - | - | - | - | 0 | |||||||||||||||||||||
34 | 19 | Project maturity | Are you aware of any other projects that are similar to yours? | - | - | - | - | 0 | |||||||||||||||||||||
35 | 20 | Potential impact | What can go wrong with your project? Give us an example of how the project might go wrong. | Balanced articulation of potential failures and successes, both contextual and technical. | Yes | Partly | No | 5 | |||||||||||||||||||||
36 | 21 | Potential impact | What other projects have tried similar things? What were there experiences, mistakes and failures? If you don't know of any similar projects, say so. | Did necessary research on other relevant projects. | Yes | Partly | No | 5 | |||||||||||||||||||||
37 | 22 | Potential impact | Do you see this being a temporary or long-term project? If you plan on continuing, how would you continue to maintain it? | Plans for sustainability and fundraising are well thought through. | Yes | Partly | No | 5 | |||||||||||||||||||||
38 | 23 | Potential impact | How will this project contribute to advocacy work? | Strategic thinking around advocacy and campaigning, experience with policy reform. | Yes | Partly | No | 5 | |||||||||||||||||||||
39 | 24 | Tech and data readiness | Do you have anyone on your team dedicated to technology? How would you describe the levels of your team's technology knowledge? How do you think the specific levels of technology knowledge within your team will apply to this project? | Org/team has staff dedicated to tech and/or a very good understanding of technology. | Yes | Partly | No | 5 | |||||||||||||||||||||
40 | 25 | Tech and data readiness | What are the potential challenges to using technology in your area of work? Please give us a specific example of how you used technology and/or data before. What went well? What went wrong? | Balanced articulation of challenges using tech for advocacy. | Yes | Partly | No | 5 | |||||||||||||||||||||
41 | 26 | Tech and data readiness | If data collection or data analysis is a significant part of your project, tell us more about it. Has the data already been collected? If yes, what formats they are published in? What are the data sources? | No scores | - | - | - | 0 | |||||||||||||||||||||
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43 | 27 | Focal point | INTERVIEW NOTES: Does the focal point seem to be a great fit with the Matchbox team? | The focal point seem to be a great fit with the Matchbox team. | Yes | Partly | No | 5 | |||||||||||||||||||||
44 | 28 | Focal point | INTERVIEW NOTES: Is the focal point able to describe the project and knowledge on subject matter? | The focal point is able to describe the project and knowledge on subject matter. | Yes | Partly | No | 5 | |||||||||||||||||||||
45 | 29 | Focal point | INTERVIEW NOTES: Does the focal point have significant project management expertise? | The focal point has significant project management expertise. | Yes | Partly | No | 5 | |||||||||||||||||||||
46 | 30 | Focal point | INTERVIEW NOTES: The focal point seems influential organizationally. | The focal point seems influential organizationally. | Yes | Partly | No | 5 | |||||||||||||||||||||
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48 | RESEARCH | 31 | Organizational capacities | BACKGROUND CHECK: Is this a legitime, reliable organization or group of activists? | Legitime, reliable organization or group of activists. | Yes | Partly | No | 5 | ||||||||||||||||||||
49 | 32 | Organizational capacities | BACKGROUND CHECK: Do they have any track record of strong tech projects? How is their website built? Do they have one? | Strong track record of previous tech projects. | Yes | Partly | No | 5 | |||||||||||||||||||||
50 | 33 | Organizational capacities | BACKGROUND CHECK: What role do they play as an organization/activist within their own context? | Influential advocates in their country. | Yes | Partly | No | 5 | |||||||||||||||||||||
51 | 34 | Organizational capacities | BACKGROUND CHECK: Have they worked with other orgs in the country/region? If yes, what is their opinion of their work, professionalism, and results? Do other stakeholders respect these organization/individual? | Well respected advocates in their country. | Yes | Partly | No | 5 | |||||||||||||||||||||
52 | 35 | Organizational capacities | BACKGROUND CHECK: Are they part of any national or international networks? What role do you play as an organization/activist within your own context? | Part of at least one big international networks. | Yes | Partly | No | 5 | |||||||||||||||||||||
53 | 36 | Organizational capacities | BACKGROUND CHECK: How does the team work together? Background check. | Team works well together. | Yes | Partly | No | 5 | |||||||||||||||||||||
54 | 37 | Organizational capacities | BACKGROUND CHECK: Are they an inclusive and diverse team? | Team seems inclusive and diverse. | Yes | Partly | No | 5 | |||||||||||||||||||||
55 | 38 | Potential impact | BACKGROUND CHECK: Any materials (research, study, publication) that underline the problem statement? Does this coincide with the approach they are taking of solving their problem? Are they aware of this research and did they bring it up in the app/interview? | Existing research and publications underline the problem statement and the context analysis, and applicants are aware of it. | Yes | Partly | No | 5 | |||||||||||||||||||||
56 | 39 | Potential impact | BACKGROUND CHECK: Are there any similar projects in the region? | No scores | - | - | - | 0 | |||||||||||||||||||||
57 | 40 | Potential impact | BACKGROUND CHECK: Have they worked with specific experts before? | No scores | - | - | - | 0 | |||||||||||||||||||||
58 | 41 | Focal point | BACKGROUND CHECK: Reliable and responsive? | Focal point and org seems reliable and responsive. | Yes | Partly | No | 5 | |||||||||||||||||||||
59 | 42 | Project maturity | BACKGROUND CHECK: Potential costs of the project? | Project costs stay within the average MB frame. | Yes | - | No | 5 | |||||||||||||||||||||
60 | 43 | Project maturity | BACKGROUND CHECK: Potential length of the project? | Project stays within the average of 2 months to 12 months. | Yes | - | No | 5 | |||||||||||||||||||||
61 | 44 | Project maturity | BACKGROUND CHECK: Potential experts needed for the project? | The expertise needed for the project is feasible to find. | Yes | - | No | 5 | |||||||||||||||||||||
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65 | NOTES | Potential guidance for the questionnaire: * Be as concrete as possible, use bullets whenever possible. * Ask the applicant to answer the questions on behalf of the team she is applying with. | |||||||||||||||||||||||||||
66 | Use word limits. | ||||||||||||||||||||||||||||
67 | Add "potential expert" column when evaluating the concept notes / applications | ||||||||||||||||||||||||||||
68 | Ideas around promotion: * Go to where the communities are * Be more involved in new spaces and communities * Be more active on Facebook (where many new communities, disconnected from the “civic tech” world are - we could benefit from more research here) * Outreach via mailing lists was very effective, next time reach out to a more diverse set of them (beyond the OGP one) * Be more strategic with the timing of the launch of and the closing of the applications (ie around events where applicants will be) | ||||||||||||||||||||||||||||
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