Budget Sheet Detailed- WikiWomenCamp2023

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U	V	W	X	Y
1	Food and Accommodation
2	Date	Time	Source	Code		Item	Rate	Rate	Quantity										Total expenses in INR	Total expenses in US Dollar	Notes
3	Date	Time	Source	Code		Item	INR	(US$)	Muster	Scholar	Local	Delegate	Partial Schl	Stud (Media) Partial Schl	Guests + Staff	Volunt	Media	Total	Total expenses in INR	Total expenses in US Dollar	Notes
4	DAY 01	06:00	WMF	FAA	Food	Breakfast	1000	12.12								6		6	6000	72.74	Guests won't stay, Staff WMF will cover and budget prposed for staff supporting WomenCamp	If this is breakfast for staff, then they would get that at the hotel they are staying in. Plus they get perdiem. So could be removed?
5		11:00	WMF	FAA	Food	Forenoon refreshments	300	3.64										0	0	0.00
6		13:00	WMF	FAA	Food	Lunch	1500	18.19		30				5		6		41	61500	745.64
7		16:00	WMF	FAA	Food	Afternoon Refreshments	300	3.64		50				5	5	6		66	19800	240.06
8		21:00	WMF	FAA	Food	Dinner	2000	24.25		50				5	10	6		71	142000	1721.63
9		22:00	WMF	FAA	Accommodation	Accommodation	7000	84.87		50			5	5	2	6		68	476000	5771.10	Guests won't stay, Staff WMF will cover and budget prposed for staff supporting WomenCamp
10								0.00
11	DAY 02	06:00	WMF	FAA	Food	Breakfast	1000	12.12		50			5	5	2	6		68	68000	824.44
12		11:00	WMF	FAA	Food	Forenoon refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
13		13:00	WMF	FAA	Food	Lunch	1500	18.19		50			5	5	10	6	5	81	121500	1473.08
14		16:00	WMF	FAA	Food	Afternoon Refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
15		21:00	WMF	FAA	Food	Dinner	2000	24.25		50			5	5	10	6		76	152000	1842.87
16		22:00	WMF	FAA	Accommodation	Accommodation	7000	84.87		50			5	5	2	6		68	476000	5771.10
17								0.00
18	DAY 03	06:00	WMF	FAA	Food	Breakfast	1000	12.12		50			5	5	2	6		68	68000	824.44
19		11:00	WMF	FAA	Food	Forenoon refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
20		13:00	WMF	FAA	Food	Lunch	1500	18.19		50			5	5	10	6	5	81	121500	1473.08
21		16:00	WMF	FAA	Food	Afternoon Refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
22		21:00	WMF	FAA	Food	Dinner		0.00										0	0	0.00	Gala Dinner
23		22:00	WMF	FAA	Accommodation	Accommodation	7000	84.87		50			5	5	2	6		68	476000	5771.10
24								0.00
25	DAY 04	06:00	WMF	FAA	Food	Breakfast	1000	12.12		50			5	5	2	6		68	68000	824.44
26		11:00	WMF	FAA	Food	Forenoon refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
27		13:00	WMF	FAA	Food	Lunch	1500	18.19		50			5	5	10	6	5	81	121500	1473.08
28		16:00	WMF	FAA	Food	Afternoon Refreshments	300	3.64		50			5	5	10	6	5	81	24300	294.62
29		21:00	WMF	FAA	Food	Dinner	2000	24.25		50			5	5	10	6	5	81	162000	1964.11
30		22:00	WMF	FAA	Accommodation	Accommodation	7000	84.87		50			5	5	2	6		68	476000	5771.10
31
32
33	Event Facilities and Management Expenses
34	Date	Time	Source	Code		Item	Rate	Rate	Quantity										Total expenses in INR	Total expenses in US Dollar	Notes
35	Date	Time	Source	Code		Item	INR	(US$)	Muster	Scholar	Local	Delegate	Partial Schl	Stud (Media) Partial Schl	Guests + Staff	Volunt	Media	Total	Total expenses in INR	Total expenses in US Dollar	Notes
36		06:00	WMF	EFM	Event facilities	Auditorium	20000	242.48	3									3	60000	727.45	Main venue
37		06:00	WMF	EFM	Event facilities	Meeting Rooms	30000	363.72	2									2	60000	727.45	Main venue-Parallel sessions, service rooms, meeting rooms, etc.
38		06:00	WMF	EFM	Event facilities	PA system	10000	121.24	3									3	30000	363.72	Public Address system (Microphones, Speaker network, Stage & auditorium sound engineering)
39		06:00	WMF	EFM	Publicity	Media Interface / Press conference	10000	121.24	1									1	10000	121.24	For arranging, communicating, co-ordinating and conducting print/air/net media and press conferences.
40		06:00	WMF	EFM	Event facilities	Fire & safety	10000	121.24	1									1	10000	121.24	Main venue- Precautionary safety measures and compliance to local law.
41		06:00	WMF	EFM	Event facilities	First Aid	10000	121.24	1									1	10000	121.24	Precautionary safety measure.
42		06:00	WMF	EFM	Registration	stationery items (rim, inks for printer, stapler, markers, postits, stickers(3), u-pins, board pins, chart holding pins, chart paper	5000	60.62	1									1	5000	60.62	Paper, pens, markers, gluesticks etc.
43		06:00	WMF	EFM	Event facilities	Venue Decorations	8000	96.99	1									1	8000	96.99	Necessary illumination, direction markers etc.
44		06:00	WMF	EFM	Event facilities	Video Recording & Documentation	20000	242.48	1									1	20000	242.48	Videography, editing and documentation by media students- Budget is for equipment support
45		06:00	WMF	EFM	Event facilities	Police permissions & Security	10000	121.24	1									1	10000	121.24	Compliance certificates and fees
46		06:00	WMF	EFM	Communication	Phone charges	3500	42.43	2									2	7000	84.87	For active office bearers and volunteers during all stages
47		06:00	WMF	EFM	Communication	Postal	5000	60.62	1									1	5000	60.62	Snail mail postage expenses
48		06:00	WMF	EFM	Logistics	Car rental (4 days)	20000	242.48	1									1	20000	242.48
49			WMF	EFM	Staff	Staff Assistance- Type-1	40000	484.97	4									4	160000	1939.86	Event Management
50			WMF	EFM	Staff	Staff Assistance- Type-2	20000	242.48	2									2	40000	484.97	For Coordination
51			WMF	EFM	Staff	Graphic Designer	50000	606.21	1									1	50000	606.21	For design
52			WMF	EFM	Event facilities	Gala Dinner	300000	3637.25	1									1	300000	3637.25
53			WMF	EFM	Event facilities	Dinner for Organizers	3500	42.43	0							20		20	70000	848.69
54			WMF	EFM	Preparations	Committee meetings	30000	363.72	2									2	60000	727.45
55			WMF	EFM	Preparations	Travel to the event venues	4000	48.50	4									4	16000	193.99
56			WMF	EFM	Preparations	Meeting with Partners	2000	24.25	10									10	20000	242.48
57			WMF	EFM	Preparations	Travel for organizational work	2000	24.25	10									10	20000	242.48
58			WMF	EFM	Preparations	Food during work visits/meetings	2000	24.25	10									10	20000	242.48
59			WMF	EFM	Preparations	Accomodation during visits	6000	72.74	5									5	30000	363.72
60			WMF	EFM	Event facilities	Projector & screen + podium & other equipements	70000	848.69	2									2	140000	1697.38
61			WMF	EFM	Preparations	Internet and Telephonic Support(Including Sim cards and recharges)	3500	42.43	2									2	7000	84.87
62			WMF	EFM	Preparations	Local logistics expenses	15000	181.86	1									1	15000	181.86
63			WMF	EFM	Preparations	and Daily allowance for volunteers working in the city of event (Before and after event)	15000	181.86	1									1	15000	181.86
64			WMF	EFM	Preparations	Booking Assistance for International	2450	29.70		35								35	85750	1039.65	Charges as per WMF policy
65			WMF	EFM	Preparations	Booking Assistance for Domestic	1750	21.22		15					10	10		35	61250	742.60	Charges as per WMF policy
66			WMF	EFM	Preparations	Entertainment	50000	606.21	1									1	50000	606.21
67			WMF	EFM	Sessions	flip chart stand	3500	42.43	6									6	21000	254.61
68			WMF	EFM	Sessions	flip chart stand sheets	1000	12.12	2									2	2000	24.25
69			WMF	EFM	Support	Childcare	50000	606.21	1									1	50000	606.21	For any kind of additional expenses or hiked prices than estimate (International Insurance) + Emergency expenses, etc.
70
71
72	Swags, Publicity and Information Dispersal
73	Date	Time	Source	Code		Item	Rate	Rate	Quantity										Total expenses in INR	Total expenses in US Dollar
74	Date	Time	Source	Code		Item	INR	(US$)	Muster	Scholar	Local	Delegate	Partial Schl	Stud (Media) Partial Schl	Guests + Staff	Volunt	Media	Total	Total expenses in INR	Total expenses in US Dollar
75			WMF	SPI	Swag	Diaries	100	1.21	100									100	10000	121.24
76			WMF	SPI	Swag	Wiki T-Shirts	1000	12.12	80									80	80000	969.93
77			WMF	SPI	Swag	Pen	50	0.61	80									80	4000	48.50
78			WMF	SPI	Information	Information handout	50	0.61	80									80	4000	48.50
79			WMF	SPI	Swag	Wiki Stickers	40	0.48	200									200	8000	96.99
80			WMF	SPI	Swag	Brochures	20	0.24	50									50	1000	12.12
81			WMF	SPI	Publicity	Notice	5	0.06	1000									1000	5000	60.62
82			WMF	SPI	Registration	Badges + ID Type 1 (Committee)	100	1.21	10									10	1000	12.12
83			WMF	SPI	Registration	Badges Type 2 (Guest+Staff)	100	1.21	15									15	1500	18.19
84			WMF	SPI	Registration	Badges Type 3 (Participant)	100	1.21	65									65	6500	78.81
85			WMF	SPI	Registration	Badges Type 4 (No Pic)	100	1.21	10									10	1000	12.12
86			WMF	SPI	Registration	Registration Banner	500	6.06	1									1	500	6.06
87			WMF	SPI	Publicity	Standee	1000	12.12	8									8	8000	96.99
88			WMF	SPI	Publicity	printing(Banners, poster, notices and mislenious)(banner-500, poster-350, notice-50)	15000	181.86	1									1	15000	181.86
89
90
91	International and Domestic Travel
92	Date	Time	Source	Code		Item	Rate	Rate	Quantity										Total expenses in INR	Total expenses in US Dollar	Notes
93	Date	Time	Source	Code		Item	INR	(US$)	Muster	Scholar	Local	Delegate	Partial Schl	Stud (Media) Partial Schl	Guests + Staff	Volunt	Media	Total	Total expenses in INR	Total expenses in US Dollar	Notes
94		06:00	WMF	IDT	Scholarships	International travel	95000	1151.79		45								45	4275000	51830.75	International	Internatonal travel cost average
95		06:00	WMF	IDT	Scholarships	National travel	30000	363.72		15								15	450000	5455.87	National
96		06:00	WMF	IDT	Scholarships	Visa fee	4000	48.50	40									40	160000	1939.86	Visa fee	Free: Citizens of Argentina, Cook Islands, Fiji, Jamaica, Kiribati, Marshall Islands, Mauritius, Micronesia, Nauru, Niue Island, Palau, Papua New Guinea, Samoa, Seychelles, Solomon Islands, South Africa, Tonga, Tuvalu, Uruguay and Vanuatu.	$25: Citizens of Japan, Singapore and Sri Lanka.	$80: Citizens of the majority of countries including Australia, Belgium, Brazil, Canada, China, Hong Kong, Finland, France, Germany, Hungary, Ireland, Israel, Jordan, Kenya, Malaysia, Mexico, the Netherlands, New Zealand, the Philippines, Poland, Portugal, Spain, Sweden, Taiwan, Thailand, and Vietnam.	$100 Citizens of the US, UK, Russia, Ukraine, and Mozambique
97		06:00	WMF	IDT	Scholarships	Travel for organizers	25000	303.10								10		10	250000	3031.04	Taxi/Car/Auto
98			WMF	IDT	Scholarships	Travel of guests/speakers/delegates	5000	60.62							10			10	50000	606.21	Taxi/Car
99			WMF	IDT	Scholarships	Rental cabs/buses	100000	1212.42	1									1	100000	1212.42	For participants
100			WMF	IDT	Scholarships	Local travel (for International)	8200	99.42		35								35	287000	3479.63	Taxi/Car