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SectionTask DescriptionOwnerStatus
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Pre-Close PreparationVerify all job cost entries are recorded correctly.Project Accountant / PM
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Pre-Close PreparationPost payroll and fringe adjustments.Payroll / Accounting
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Pre-Close PreparationReconcile vendor bills and accrue unbilled costs.AP / Purchasing
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Pre-Close PreparationRecord customer billings and AIA applications.Billing / PM
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Pre-Close PreparationCapture retainage receivable/payable balances.Accounting
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Pre-Close PreparationReview approved and pending change orders.PM / Estimating
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General Ledger ReconciliationReconcile all bank accounts to statements.Accounting
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General Ledger ReconciliationReconcile credit card accounts.Accounting
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General Ledger ReconciliationReview AR aging and flag slow payers.Controller
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General Ledger ReconciliationReview AP aging and resolve open items.AP
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General Ledger ReconciliationReconcile intercompany and loan accounts.Controller
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General Ledger ReconciliationVerify inventory or stored materials.Warehouse / Accounting
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WIP Schedule ReviewUpdate percent complete for all projects.PM / Accounting
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WIP Schedule ReviewCalculate over/underbillings.Accounting
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WIP Schedule ReviewValidate estimated costs to complete (ETC).PM / Controller
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WIP Schedule ReviewReview gross margin trends vs prior months.CFO / Controller
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Financial Statement PreparationRecord depreciation and amortization.Accounting
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Financial Statement PreparationPost accruals for utilities, insurance, etc.Accounting
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Financial Statement PreparationReview trial balance and suspense accounts.Controller
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Financial Statement PreparationGenerate financial statements.Controller
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Financial Statement PreparationCompare budget vs actuals by job.CFO / PM
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Compliance & ReportingSubmit certified payroll reports.Payroll
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Compliance & ReportingVerify insurance and bond certificate renewals.Admin
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Compliance & ReportingPrepare surety reporting package.CFO
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Closeout & CommunicationConduct management review meeting.CFO / PM
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Closeout & CommunicationLock accounting period after review.Accounting
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Closeout & CommunicationDocument and archive close package.Controller
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Closeout & CommunicationSend summary to management and surety.CFO
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