2019 Marketing and Banner Campaign Fundraiser Timeline + Auction Tracker + Sponsor Tracker + Mightycause
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Project order OwnerProject Task Due dateProccessNotes
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1Sponsorhsip Decide on goal
18 weeks in advance
https://drive.google.com/open?id=0B7SF8H8KVXtQb1FuUkIyaE9nZldiR0FpaVhmOExmYWF2Vko4
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2Sponsorhsip Create target list of sponsors
17 weeks in advance
See example in "Sponsorship Target" tab. Use your committee to add targets to the list.
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3Sponsorhsip Create sponsorship package
17 weeks in advance
See APCC example in folder. Feel free to copy it!
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4Sponsorhsip Reach out to 50% of target sponsors
16 weeks in advance
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5Sponsorhsip Reach out to 100% of target sponsors
15 weeks in advance
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6Sponsorhsip Follow up with all sponsors
14 weeks in advance
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7Sponsorhsip Follow up with warm leads
13 weeks in advance
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8Sponsorhsip Secure 25% of sponsors
10 weeks in advance
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9Sponsorhsip Secure 50% of sponsors8 weeks in advance
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10Sponsorhsip Secure 75% of sponsors6 weeks in advance
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11Sponsorhsip Secure 100% of sponsors2 weeks in advance
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12Venue Reach out to options
16 weeks in advance
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13Venue Decide on venue
14 weeks in advance
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14Guest listAsk committee for contacts
16 weeks in advance
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15Guest listRemind committee to share contacts
15 weeks in advance
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16Guest listAdd committee contacts to combined list
13 weeks in advance
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17Ticket salesBuild ticket page
14 weeks in advance
Strongly reccomed eventbrite
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18Ticket salesTeam reviews ticket page
13 weeks in advance
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19Ticket salesLaunch ticket page
12 weeks in advance
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Facebook event
Build FB event
13 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page
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Facebook event
Launch FB event
12 weeks in advance
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Facebook event
Remind your committee to invite their networks to the FB event
11 weeks in advance
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Facebook event
Post in event once / week
12 weeks in advance
Post should be relivent to the cuase the event is supporting.
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24Save the dateDesign email + review & edit
12 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page and facebook event
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25Save the dateSend email
12 weeks in advance
Strongly recommend using MailChimp
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26Save the dateEmail your committee encouraging them to forward the save the date
11 weeks in advance
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27Auction itemsCompile your target list
15 weeks in advance
See "Auction Item Tracker" tab IF you choose to do an auction
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28Auction itemsReach out to 50% of your targets
14 weeks in advance
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29Auction itemsReach out to 100% of your targets
13 weeks in advance
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30Auction itemsFollow up with all targets
12 weeks in advance
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31Auction itemsFollow up with warm leads
11 weeks in advance
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32Auction itemsSecure 25% of items
10 weeks in advance
Highlight the items you've secured on social media
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33Auction itemsSecure 50% of items9 weeks in advance
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34Auction itemsSecure 75% of items8 weeks in advance
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35Auction itemsSecure 100% of items7 weeks in advance
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36Auction itemsWrite descriptions to desplay for each item4 weeks in advancemultiple items can be combined into a package
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37Auction itemsCreate bid sheets for each item / package4 weeks in advance
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38Auction itemsPrint descriptions and bid sheets2 weeks in advance
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39InvitationDesign email + review & edit
9 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page, FB event, dress code, list of any sponsors
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40InvitationSend email
8 weeks in advance
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41InvitationEmail your committee encouraging them to forward the save the date
7 weeks in advance
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42BudgetBuild it
18 weeks in advance
See template in the folder
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43Reminder 1Design email + review & edit
4 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page, FB event, dress code, list of any sponsors + new updates
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44Reminder 1Send email
4 weeks in advance
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45Reminder 2Design email + review & edit
2 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page, FB event, dress code, list of any sponsors + new updates + directions / logistics
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46Reminder 2Send email
2 weeks in advance
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47Reminder 3Design email + review & edit
1 weeks in advance
Include: Title of event, date, time, location, purpose, link to ticket page, FB event, dress code, list of any sponsors + new updates + directions / logistics
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48Reminder 3Send email
1 weeks in advance
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49Final noticeDesign email + review & edit Day before event Include: Title of event, date, time, location, purpose, link to ticket page, FB event, dress code, list of any sponsors + new updates + directions / logistics
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50Final noticeSend email Day before event
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51ProgramDesign it + review & edit5 weeks in advanceInclude: Event title, date, location, cause, committee member names, sponsors, list of donated items
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52ProgramAdd your sponsor names / logos as their commitment comes in3 weeks in advance
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53ProgramSent to printer or do it in house2 weeks in advanceExpect sponsor commitment to come in late
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