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Due ByTaskWhoDoneLinks/details
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???Get binder from past years?LauraNever found it. Kate gave to Kendra; Kendra has looked for it but hasn't found it yet.
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5/12/2014Order 300 mugs -- last year, Kate distributed them at Graduation Rehearsal!!Laura5/12/2014https://secure.discountmugs.com/nc/rotation_proof.php?proof=OTU3NDE4
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5/14/2014Contact Leadership about what they'll doLaura5/14/2014Amberlyn Saw is our main contact
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5/16/2014Email parents asking for volunteersLaura5/16/2014
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5/16/2014Set up VolunteerSpotLaura5/16/2014http://vols.pt/UkeSnE
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5/16/2014Get budget from Chloe (seems to be $3750)Laura5/16/2014Yes it's $3750
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5/16/2014Get costs of sandwiches (Yali's / Kim's??)Laura5/16/2014Last year it was 200 Yali's, $1,240.00; 50 tofu sandwiches Kim's $295.00
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5/18/2014Order Kim's (Cathy is owner, 510.525.2538)Laura5/18/2014Total is $1,260 for 300 sandwiches cut in half + 50 salads. She will deliver Friday morning. Paid in full.
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5/31/2014Buy Red Mardi Gras beads for Leadership to wear on the Friday so we can easily identify them during the event :)Laura5/31/2014Kate's idea from last year
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5/31/2014Buy balloons--200 red, 200 white, from party store--blew up, lowered basketball hoops & tied on & raised a bitLaura5/31/2014http://www.paperplusoutlet.com/balloons/
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6/9/2014Pick up black tablecloths from Edith MorrowLaura5/31/2014In my garage
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5/31/2014Buy gift bags for mugsIRIS6/3/2014
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6/3/2014Rent balloon inflation device IRIS6/3/2014
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6/2/2014Get cupcakes estimate--how many parent donorsLaura6/3/2014We have 20 of 25 dozen signed up as of 6/3!).
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6/3/2014Get strawberries estimates -- how many donorsLaura6/3/2014Only 2 of 6 requested flats signed up. Linda offered to buy more.
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6/2/2014Get drinks estimates -- how many donorsLaura6/3/2014We're fine there--Cathy donating 7 cases of water + 5 gallons lemonade + a few parents signed up to bring big bottles
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6/3/2014Order more cupcakes from Lucky's if necLaura6/4/2014Ordered 84 more cupcakes, 7 dozen, to pick up 8am Friday @ Lucky's
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6/4/2014Send email reminder to all volunteers: say what time everything needs to be delivered byLaura6/5/2014
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6/5/2014Order pizza for Leadership to eat after event--keep in snack shackLaura6/5/2014Ordered 8 pizzas (4 veggie, 4 pepperoni) to be delivered at 12:30. Everyone should be in the gym by then & students/parents can eat before the luncheon.
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6/8/2014Day Before: Check teacher's lounge & snack shack for 4oz cups for lemonade, serving platters, and trays & silver bowls from last yearIRIS (Check on Thursday)6/5/2014or see the teacher's lounge
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6/8/2014Day Before: decorate gym, inflate & string balloons up, put mugs in gift bags with ribbon. Balloons took XX hours!IRIS & leadership students6/5/2014
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6/9/2014Day Of (7am): pick up cupcakes from Lucky'sLaura6/9/2014
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6/9/2014Day Of: pick up flowersPat 6/9/2014
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6/9/2014Day of: bring black tablecloths, extra platters from homeLaura6/9/2014
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6/9/2014Day Of: pick up 400 plates & 100 cups from LuckyLaura?6/9/2014
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6/9/2014Day Of: take delivery of sandwiches + salads + water (?) from Kim'sparents6/9/2014
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6/9/2014Day Of: check if strawberries received; buy 4 flats if notLaura6/9/2014Bought two large boxes (1/4 flat each? but wasn't needed)
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6/9/2014Day Of: set up food tables in back of gym before event starts (by 11:30)Parents6/9/2014
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6/9/2014Day Of: receive food from donors 9-116/9/2014All food goes in the gym snack shack and on tables in the lobby until ready to serve
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6/9/2014Day Of: leadership & parents receive pizza delivery from Domino's & eatparents & leadership6/9/2014 (this is for Leadership & parents to eat while ceremony is going on, before luncheon)
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6/9/2014Day Of: put food out on tables during awards (1:00 to 1:15)parents & leadership volunteers6/9/2014
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6/9/2014Day Of: everyone eats (1:15 to 2:00) -- Leadership passes out on trays?leadership6/9/2014Be sure to replenish from snack shack if there wasn't room for everything
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6/9/2014Day Of: cleanup crew (1:45 pm - 2:30 pm)6/9/2014
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6/9/2014Day Of: return ballon inflation device to Paper PlusLaura6/9/2014
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6/9/2014Day Of: pay Iris, Pat in cash (and any other volunteers who paid for items); get receiptsLaura6/9/2014
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6/13/2014After: turn in reimbursement form to PTSA boxLaura6/9/2014
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Laura's other to do list
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 - pick up sheet cake for choir around 3pm
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 - pick up gift cards for choir around 3pm
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- find some kind of spray paint remover that doesn't dissolve projector screens
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colanders dish soap dish towel
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