First Year Anniversary Fundraiser Checklist
Comments
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
$
%
123
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Still loading...
ABCDEFGHIJKLMNOPQRSTUVWXYZAAABAC
1
Category To Do Point person AssistingDue DateComplete? Notes
2
MarketingSend email blast with save the date and volunteer infoJamieJune 6Yes
3
Ambassadors Email list of ambassadors to Allie GJamieJune 9Yes
4
MarketingInvite postcard for Farmers' Market VolunteerJamieJune 18Yes
5
Ambassadors Reach out to potential ambassadors to ask for support with event and table sponsors or asking friends to join them at the eventJamieJune 9in progress3 event sponsors, 3 table sponsors, 2 ticket ambassadors
6
Marketing Ask for corn shirt donation JamieJune 9Email request sentawaiting response - bump by July 6, consider buying some by July 10
7
MarketingSet up Feastly page for tickets KevinJune 12
Figure out by Friday!
$35-$50 tickets - try to figure out with Feastly by Friday - if not, then send Eventbrite next Tues
8
MarketingMake sure all important people are on the email invite listJune 13BEHINDor with Feastly
9
MarketingEmail invitaton design VolunteerJune 13n/aInclude waterfall donation levels, so people know ahead of time this is a fundraiser! Include mention that parking is difficult, a few suggestions, local public transpo.
10
LogisticsAsk venue re: restrooms, AV, microphone, projector & screen + other logisticsKevinJune 15Will check at Happy Hour Next week
11
Ambassadors Create template ambassadors can fill out and share with their networks - encourage them to invite 4 peopleJamie / VolunteerJune 15
12
FundraisingLook up list of event/program sponsors for other similar programsJamieJune 22
13
FoodBeveragesKevin/JamieJune 23Cannonball (Jamie), Anders, potentially ask a bar in SF, Anchorsteam and 21st Amendment (Kevin submitting application for donations)
14
MarketingSend email blast with tickets JamieJune 27
15
MarketingFacebook and Instagram sample post VolunteersLeighJune 27
16
MarketingFollow-up with important people who have not yet RSVP'dJamie/KevinJune 27Individual emails to: Impact Hub, Feastly, Stanford, restaurants, homeless service partners
17
Decoration Banner from Farmers Market JamieJune 27Email Kate
18
Decoration Get nametags and markers VolunteerJune 29
19
MarketingSend blog content to Cleo for tickets promotionJamieJune 30photos, stats
20
FoodConfirm 6-8 food vendorsKevinJune 30Mr. Jiu's (confirm by 6/30), 00(confirmed!), Californios (confirm by 6/30), Cala (confirm by 6/30), Feastly chefs, Jackie, One verbal yes
Costs: materials and ingredients for food and drink
21
Decoration 40 succculents tied with twineJamieJune 30Volunteers will assemble day of
22
Programconfirm two homeless speakersJamieJune 30Phillip and Kahtan
23
LogisticsFirm up schedule of eventsJamieAllieJune 30
24
FundraisingFind event sponsors JamiefriendsJuly 1Jamie ask friends to help sell tables
25
LogisticsFind event coordinator JamieJuly 1In progressJoujou (logistics) and Allie (volunteers)
26
LogisticsMeet with volunteer coordinator for tips, ask to coordinateJamieJuly 1Friend of Naomi Starkman from Civil Eats event
27
FundraisingFind chief fundraiserJamieJuly 5Stephen Satterfield, Kahtan. Responsibilities: Ask for money night of, monitor our goal ahead of time, help sell tables if possible
28
FundraisingSell 2 sponsored tables at $1500 for six people JamieVolunteerJuly 5
29
MediaInvite media?JamieVolunteerJuly 5
30
FundraisingCollect sponsor logos / names for program, slideshow & websiteJamieJuly 5
31
MarketingDesign programs/menusVolunteersJamie, KevinJuly 6Food vendors, photos, schedule of events, thank yous, waterfall levels, paddle number printed on back
32
FoodOne day alcohol permitKevinJuly 8Completed application - need a police officer signature (at Police Dept to retrieve next week)
33
MarketingFollow-up with important people who have not yet RSVP'dJamie/KevinJuly 10Impact Hub, Feastly, Stanford, restaurants, homeless service partners
34
ProgramPrep 2 homeless employees to share story JamieBoard Member, AndersJuly 15Have one clear message to communicate people, what do you want people to tell friends the day after the event
35
FoodCoordinate equipment for chefs KevinJuly 16$350 per vendor budget, $1,000 for alcohol cost
36
FoodCompostable plates and silverwareKevinJuly 181,250 small plates. Forks, spoons, napkins. Cups for wine
37
MarketingKevin
38
ProgramCreate background slideshowVolunteerJuly 20logos of restaurants, high quality photos, thank yous, how to find more info. On loop while we're playing
39
MarketingPrint programsVolunteerJuly 28
40
ProgramSet up Jesse video on loop VolunteerJuly 29
41
Follow-upSend out post-event thank you with photos!JamieAugust 3
42
Follow-upSend thank you notes to all speakers / sponsors / vendors / volunteers / etcJamieAugust 3
43
Follow-upFollow-up with guests re: outstanding paymentsJamieAugust 3
44
FundraisingSet up fundraising goals JamieDoneYes
45
LogisticsConfirm venueKevinDoneYesHere Collective. Backup: The Village
46
LogisticsConfirm dateKevinDoneYesMonday, July 31
47
VolunteersFigure out day-of volunteersAllieOngoing
48
FundraisingSponsor LevelsJamieYes
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
Loading...
 
 
 
To Do
Secret Volunteer List
Fundraising Levels
Restaurants
Fundraising Leads
Ambassadors
Jamie's $ ask tracker
Likely big donor