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INITIAL APPROVED (150 cap)With approved adjustments (200 projected)PROJECTED (200 scenario) - for discussionPROJECTED (250 scenario) - for discussionACTUAL
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GroupItemUnit cost#AmountUnit cost#AmountUnit cost#AmountUnit cost#AmountUnit cost#AmountComments
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ExpensesVenueVenue hire--$1,000--$1,000--$1,000--$1,000--$357cleaning (357)
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CateringWorkshop food$40110$4,400$40113$4,533$48129$6,176$48153$7,360$39157$6,123
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CateringWorkshop coffee/tea/water--------------$1,832
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CateringPre-conf social event$30100$3,000$30133$3,996$30125$3,750$30150$4,500--$4,112
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CateringConference food$80150$12,000$80212$16,960$80213$17,000$80260$20,800$78261$20,358
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CateringConference coffee/tea/juice------$12213$2,550$12260$3,120--$4,280
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CateringCommunity day food$40100$4,000$40100$4,000$20100$2,000$20150$3,000--$3,820
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CateringDinner food & drinks (bar tab)$80140$11,700$80125$10,500$80106$8,980$80133$11,140$82129$11,114
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AdminPrinting--$1,200--$1,200--$1,075--$1,075--$930program, badges, banner stand, dinner tix
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AdminOffice supplies--------------$687printer, ink, paper, pens, power cords, etc
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AdminStaff costs--$2,000--$4,000--$4,000--$4,000--$0Fee was donated to Good Mojo (4000)
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AdminServices--------------$167Google Apps (83), Zoom (*4 months = 84)
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MarketingWeb hosting & domain--$200--$200--$20--$20--$33
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MarketingT shirts$3075$2,250$3080$2,400$3362$2,046$3380$2,640$2566$1,669Final amount, including t-shirts ordered and shipped after the event.
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MarketingOther swag-----$5,000--$5,000--$5,000--$3,052mugs (2107), stickers (505), program design (440)
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Speaker CostsInternational invited keynote travel$3,0002$6,000--$6,000--$6,036--$6,036--$6,137
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Speaker CostsRegional invited keynote travel$7003$2,100--$2,100--$1,760--$1,760--$1,754
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Speaker CostsSpeaker gifts $2550$1,250$2550$1,250--$1,289--$1,289--$1,289tea towels (1289)
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On siteVolunteer appreciation--$2,000--$2,000--$2,000--$2,000--$1,040committee dinner (361) & breakfast(127); vouchers (350); chocs (49); book (153)
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On siteRegistration badges$5150$750$5250$1,250--$568--$568--$568lanyards & sleeves
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On siteDisplay services for exhibition--$1,000--$1,000--$1,000--$1,000--$808pinboard & whiteboard rental
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On siteAudio visual equipment & labour--$1,000--$7,600--$7,166--$7,166--$8,016video recording (6600), uni A/V staff (1416)
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On siteMiscellaneous--------------$269drink tix (65), airtasker (68), rubbish bags (11), parking (13); PollEV (112)
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On siteSignage--$500--$500--$500--$500--$0
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MiscellaneousMiscellaneous expenses--$2,000--$2,000--$2,000--$2,000--$255shipping (95), USB drives & shipping (109), ship maps to keynotes (51)
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MiscellaneousGood Mojo expenses-----$8,125--$8,125--$8,125--$5,346Women's breakfast (519), TGP (4650), TGP breakfast (177)
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MiscellaneousOutgoing sponsorship-----$750--$750--$750--$750Sponsor Georabble
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Total expenses$58,350$86,364$84,790$94,848$84,766
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Registration costsPaypal/credit card costs/registration---$1,737---$2,067---$2,339---$3,021---$2,872Stripe + Tito fees
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IncomeRegistrationComplimentary - keynote speakers$05$0$05$0$04$0$04$0$04$0
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RegistrationComplimentary - Travel Grant Program---$08$0$07$0$07$0$07$0
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RegistrationComplimentary - sponsors$015$0$027$0$024$0$026$0$024$0
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RegistrationComplimentary - staff------$01$0$01$0$01$0
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RegistrationDiscounted - Community Contributor$15030$4,500$15045$6,750$15024$3,600$15029$4,350$15029$4,350
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RegistrationDiscounted - Volunteer$20015$3,000------------
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RegistrationDiscounted - Student---$25010$2,500$2504$1,000$2507$1,750$2507$1,750
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RegistrationDiscounted - Early Bird$30030$9,000$30030$9,000$30029$8,700$30029$8,700$30029$8,700
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RegistrationDiscounted - Workshop presenter$30010$3,000$3003$900$3000$0$3000$0$3000$0
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RegistrationOne day------$2001$200$2002$400$2004$800
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RegistrationFull price$40045$18,000$40072$28,800$400107$42,800$400144$57,600$400147$58,800
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Total # of conf registrations150200201248250
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RegistrationComplimentary - Travel Grant Program---$016$0$011$0$011$0$012$0
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RegistrationComplimentary - sponsors---$012$0$07$0$07$0$07$0
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RegistrationDiscounted - Student---$5020$1,000$502$100$503$150$503$150
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RegistrationFull price$10090$9,000$100112$11,200$100145$14,500$100182$18,200$100184$18,400
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Total # of workshop registrations90160165203206
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RegistrationComplimentary - keynote speakers$05$0$05$0$04$0$04$0$04$0
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RegistrationComplimentary - Travel Grant Program---$08$0$07$0$07$0$07$0
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RegistrationComplimentary - sponsors$015$0$027$0$024$0$027$0$024$0
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RegistrationFull price$80120$9,600$8085$6,800$8071$5,680$8095$7,600$8094$7,520
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Total # of dinner tickets140125106133129
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RegistrationGood Mojo - ticket sales-----$440--$440--$440--$465
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RegistrationT shirts$3060$1,800$3050$1,500$3032$960$3050$1,500$3042$1,360
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SponsorshipPlatinum$5,0002$10,000--$19,844--$19,844--$19,844--$19,844
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SponsorshipGold$2,5002$5,000--$9,975--$9,975--$9,975--$9,975
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SponsorshipSilver$1,5003$4,500--$9,000--$9,000--$9,000--$9,000
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SponsorshipBronze$7503$2,250--$1,500--$1,500--$1,500--$1,500
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SponsorshipGood Mojo - direct sponsor funding-----$0--$0--$0--$0
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SponsorshipOSGeo Travel Grant funding-----$2,688--$2,688--$2,688--$2,688
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SponsorshipOSGeo Community Day funding--$2,500--$2,000--$2,000--$2,000--$2,000
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Total income$80,413$111,830$120,648$142,676$144,430
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Surplus/deficit$22,063$25,466$35,858$47,828$59,664
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costpp
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attendees cost model (includes most conf & CD expenses)
$65,188$261
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