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NASN'S NATIONAL SCHOOL HEALTH DATA SET: EVERY STUDENT COUNTS!
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SCHOOL HEALTH STAFFING
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DATA POINTS (do not double count any persons)DEFINITION AND INCLUSION/EXCLUSION CRITERIA RN=Registered Nurse
LPN=License Practice Nurse
LVN=Licensed Vocational Nurse
FTE=Full-time Equivalent (based on teacher FTE)		DATA POINT #
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1. Number of enrolled students in district (use official October count submitted to DOE)Use the District’s official October count (many states submit this number to DOE).
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2. Total number of RN FTEs with an assigned caseload providing direct servicesDirect services means responsible for the care of defined group of students in addressing their acute and chronic health conditions. It includes health screenings, health promotion and case management. Direct services also include care provided in a health care team including LPNs or aides.
Inclusion/Exclusion
-Include long term substitute (but not the substitute RN list for short term needs)
-Exclude nurses working with medically fragile students (1:1, 1:2, 1:3, 1:4, 1:5)
-Exclude % of administrative assignment
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3. Total number of LPN/LVN FTEs with an assigned caseload providing direct services with a designated case loadSee definition of direct services above
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4. Total number of health aide (non-RN, non-LPN/LVN) FTEs with an assigned caseload providing direct health services (e.g., give medication, staff health office, perform specific health provedures)This number should reflect only those whose main assignment is health related. Exclude secretaries, teachers or principals who only address health issues at times. You may include FTE of secretary or other aides IF it is included as a specific part of their responsibility (i.e. cover health office regularly).
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5. Total number of supplemental/float RN FTEsPermanently hired/contracted RNs who provide supplemental/additional direct nursing services or specific procedures, e.g. child find/EPSDT. Do not include RNs with 1:1, 1:2, 1:3, 1:4, 1:5 assignments. This count is in addition to the RNs identified in #2 and #8.
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6. Total number of supplemental/float LPN/LVN FTEsPermanently hired/contracted LPNs/LVNs who provide supplemental/additional direct nursing services or specific procedures. Do not include LPNs/LVNs with 1:1, 1:2, 1:3, 1:4, 1:5 assignments. This count is in addition to the LPNs/LVNs identified in #3 and #9.
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7. Total number of supplemental/float health aide (non-RN, non-LPN/LVN) FTEsPermanently hired/contracted health aides (non-RN, non-LPN/LVNs) FTE who provide supplemental/additional direct nursing services or specific procedures. Do not include those with 1:1, 1:2, 1:3, 1:4, 1:5 assignments. This count is in addition to the health aides identified in #4 and #10.
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8. Total number of RNs with special assignment FTEsInclude RNs working with a limited caseload providing direct services such as medically fragile students  (1:1, 1:2, 1:3, 1:4, 1:5).
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9. Total number of LPN/ LVNs with special assignment FTEsInclude LPNs/LVNs working with a limited caseload providing direct services such as medically fragile students (1:1, 1:2, 1:3, 1:4, 1:5).
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10. Total number of health aides (non-RN, non-LPN/LVN) with special assignment FTEsInclude health aides (non-RN, non-LPN/LVNs) working with a limited caseload providing direct services such as medically fragile students (1:1, 1:2, 1:3, 1:4, 1:5).
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11. Total number of RN FTEs providing administrative or supervisory school health servicesRNs providing management/clinical supervision to RNs, LPNs/LVNs, or other health extenders, or conducting other administrative health services, e.g. case management.
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12. Total number of LPN/ LVN FTEs providing administrative or supervisory school health servicesLPNs/LVNs providing management/clinical supervision to LPNs/LVNs, or other health extenders, or conducting other administrative health services.
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13. Total number of assistant FTEs providing administrative support services to RNs or LPNs/LVNsAssistants providing administrative support services to RNs or LPNs/LVNs, e.g. clerical assistance
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TOTAL Health Services FTEThis number is a total of the numbers you entered for this section and is for your use.0.00
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CHRONIC CONDITIONS
For #15 to #20
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DATA POINTDEFINTION AND CLARIFICATIONSDATA POINT #Number Chronically Absent
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14. Number of students enrolled in assigned schoolUse official October count (many states submit this number to DOE Department of Education). This should be the number from schools reporting conditions
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15. Number of students with a diagnosis of asthma from a health care providerInclude only those with a diagnosis of asthma from a health care provider
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16. Number of students with a diagnosis of Type 1 Diabetes from a health care providerInclude only those with a diagnosis of Type 1 Diabetes from a health care provider
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17. Number of students with a diagnosis of Type 2 Diabetes from a health care providerInclude only those with a diagnosis of Type 2 Diabetes from a health care provider
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18. Number of students with a diagnosis of a seizure disorder from a health care providerInclude only those with a diagnosis of seizure disorder from a health care provider
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19. Number of students with a diagnosis of life threatening allergy from a health care providerInclude only those with a diagnosis of a life threatening allergy from a health care provider
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TOTAL chronic conditions
This is a total of chronic conditions based on the numbers you entered for this section and is for your use.
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Percentage of students with chronic conditionsThis is the percentage of students with chronic condition based on your answers above. This is for your use.#DIV/0!
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Percentage of students with AsthmaThis is the percentage of students with asthma based on your answers above. This is for your use.#DIV/0!
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Percentage of students with Type 1 DiabetesThis is the percentage of students with Type 1 Diabetes based on your answers above. This is for your use.#DIV/0!
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Percentage of students with Type 2 DiabetesThis is the percentage of students with Type 2 Diabetes based on your answers above. This is for your use.#DIV/0!
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Percentage of students with Seizure disorderThis is the percentage of students with seizure disorders based on your answers above. This is for your use.#DIV/0!
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Percentage of students with life threatening allergyThis is the percentage of students with life threatening allergies based on your answers above. This is for your use.#DIV/0!Total # of students with chronic condition who were chronically absent
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20. Number of students who were chronically absent during the 2021-2022 school yearNumber of students missing at least 10% or more of school year including excused and unexcused absences.Total # of students with chronic condition who were chronically absent
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Percentage of students with chronic conditions who were chronically absentThis is the percentage of students with chronic condition who were chroncally absent. This is based on your answers above and is for your use.#REF!#REF!
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YEAR LONG DATA COLLECTIONCalculated
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HEALTH OFFICE VISITS-DISPOSITION
Percentages
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DATA POINTDEFINTION AND CLARIFICATIONSDATA POINT #of RN visits
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21. Number of student encounters/health office visits to RN resulting in the student returning to class or staying in school during the 2021-2022 school year. Include only students who are seen (face to face) by RN (not other health office staff)#DIV/0!
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22. Number of student encounters/health office visits to the RN resulting in 911 being called or regionally appropriate equivalent during the 2021-2022 school yearInclude only students who are seen (face to face) by RN (not other health office staff)#DIV/0!
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23. Number of student encounters/health office visits to the RN resulting in the student being sent home during the 2021-2022 school yearInclude only students who are seen (face to face) by RN (not other health office staff). Includes students sent home with the recommendation/directive to see a health care provider.#DIV/0!
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TOTAL HEALTH OFFICE DISPOSITIONs to RNThis is the total number of visits to RN based on your numbers and is for your use0
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PERCENTAGE OF HEALTH OFFICE DISPOSITIONs to RNTotal percentage of all visits (RN, LPN/LVN, aide) that were seen by RN based on your numbers and is for your use#DIV/0!% of visits LPN/LVN
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24. Number of student encounters/health office visits to LPN/LVN resulting in the student returning to class or staying in school during the 2021-2022 school yearInclude only students who are seen (face to face) by LPN/LVN (not RN or other health office staff)#DIV/0!
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25. Number of student encounters/health office visits to the LPN/LVN resulting in 911 being called or regionally appropriate equivalent during the 2021-2022 school yearInclude only students who are seen (face to face) by LPN/LVN (not RN or other health office staff)#DIV/0!
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26. Number of student encounters/health office visits to the LPN/LVN resulting in the student being sent home during the 2021-2022 school yearInclude only students who are seen (face to face) by LPN/LVN (not RN or other health office staff). Includes students sent home with the recommendation/directive to see a health care provider.#DIV/0!
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TOTAL HEALTH OFFICE DISPOSITIONs to LPN/LVNThis is the total number of visits to LPN/LVN based on your numbers and is for your use0
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PERCENTAGE OF HEALTH OFFICE DISPOSITIONs to LPN/LVNTotal percentage of all visits (RN, LPN/LVN, aide) that were seen by LPN/LVN based on your numbers and is for your use#DIV/0!% of visits aide (non-RN, non-LPN/LVN)
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27. Number of student encounters/health office visits to health aide/UAP (non-RN, non-LPN/LVN) resulting in the student returning to class or staying in school during the 2021-2022 school yearInclude only students who are seen (face to face) by other health/UAP staff (non-RN, non-LPN/LVN). You may include secretary or others IF it is included as a specific part of their responsibility.#DIV/0!
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28. Number of student encounters/health office visits to the health aide/UAP (non-RN, non-LPN/LVN) resulting in 911 being called or regionally appropriate equivalent during the 2021-2022 school year Include only students who are seen (face to face) by health/UAP staff (non-RN, non-LPN/LVN). You may include secretaries or others IF it is included as a specific part of their responsibility.#DIV/0!
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29. Number of student encounters/health office visits to the health aide/UAP (non-RN, non-LPN/LVN) resulting in the student being sent home during the 2021-2022 school yearInclude only students who are seen (face to face) by health/UAP staff (non-RN, non-LPN/LVN). You may include secretaries or others IF it is included as a specific part of their responsibility. Includes students sent home with the recommendation/directive to see a health care provider.#DIV/0!
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TOTAL HEALTH OFFICE DISPOSITIONs TO AIDEThis is the total number of visits to AIDE/UAP (non-RN, non-LPN/LVN) based on your numbers and is for your use0
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PERCENTAGE OF HEALTH OFFICE DISPOSITIONs to AIDETotal percentage of all visits (RN, LPN/LVN, aide) that were seen by Aide (non-RN/non-LPN/LVN) based on your numbers and is for your use#DIV/0!
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TOTAL ALL HEALTH OFFICE DISPOSITIONsThis is the total number of health office visits no matter who saw the student (based on your numbers)0
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