GroupWise vs Google features comparison
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GroupWise vs. Google features comparison
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GroupWise FeatureGoogle quick how-to:Google help linksCompared with Google?
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Email
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1.1Send email (TO, CC, BCC)Go to Email, click on the 'Compose button', enter email address. If need to CC or BCC, Click on 'Add Cc' or 'Add Bcc' located under the To text boxhttp://support.google.com/mail/bin/answer.py?hl=en&answer=6583ok
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1.2Email content as htmlStandard view is what you'll see when you sign in to Gmail when using recommended browser. If not, meesages use a basic html formathttp://support.google.com/mail/bin/answer.py?hl=en&answer=15049
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1.3Format email textClick on the Icons on top of the Message text box to format the texthttp://support.google.com/mail/bin/answer.py?hl=en&answer=8260ok
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1.4Add picture, image to emailFirst you need to add the Icon to the tool bar: Click the gear icon in the upper right, then select Settings.Select the Labs tab.Select the 'Enable' button next to 'Inserting images'.Click Save.

When you're composing a message, you'll see an icon in the Gmail toolbar to click on next to the 'smiley face' icon
http://support.google.com/mail/bin/answer.py?hl=en&answer=148408&topic=1669035&ctx=topicok
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1.5Add attachment to emailClick "Attach a file" under the subject field>
Browse the file and Click Open.
http://support.google.com/mail/bin/answer.py?hl=en&answer=6584&topic=1669035&ctx=topicok
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1.6Spell CheckClick 'Check spelling' along the top of the message you're composinghttp://support.google.com/mail/bin/answer.py?hl=en&answer=7987&topic=1669035&ctx=topicok
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1.7Save draftGmail automatically saves drafts. But you can also save them by clicking on the 'Save Now' buttonhttp://support.google.com/mail/bin/answer.py?hl=en&answer=6587ok
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Options:
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1.8Priorities (High, Standard, Low)N/AYou can't choose the priority level of an email that you send, but Gmail can auto-assign priorities to messages in your inbox: https://support.google.com/mail/bin/answer.py?hl=en&answer=186543N/A
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1.9Categories (create, delete, color coding)Labels are the equivalent to Categories for organizing and color coding messagesok
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2.0Classification (Confidential, Top Secret…)N/A, you could add the word when sending the email or use Labels as you receive email.N/A
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2.1Reply requestedN/AN/A
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2.2Expiration dateN/AN/A
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2.3Delay deliveryN/AN/A
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2.4Status tracking when openedCompose a message as usual.Click the 'Request return receipt' link, below the To: text box and mark the checkboxhttp://support.google.com/mail/bin/answer.py?hl=en&answer=1385059&topic=1669035&ctx=topicok
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2.5Status tracking when deletedN/AN/A
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2.6Reply (sender, all)click in the box below the message and type or click the arrow icon in the top right corner of the messagehttp://support.google.com/mail/bin/answer.py?hl=en&answer=6585ok
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2.7Forward (include, as attachment)Open the appropriate conversation and select the message you want to forward.
Click the 'Forward' link in the box below the message
http://support.google.com/mail/bin/answer.py?hl=en&answer=6586&topic=1669018&ctx=topicok
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2.8Folders (create, use, empty, delete)Does not have folders but it uses Labels insteadhttp://support.google.com/mail/bin/answer.py?hl=en&answer=10708&topic=1669016&ctx=topicok
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2.9Share folders with other GW usersN/Aok
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3.0Create phone messagesN/A
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3.1Create vacation ruleClick the gear icon in the upper right, then select Settings.
Go to General tab, then Vacation Responder On, then
Enter the subject and body of your message in the Subject: and Message: fields
http://support.google.com/mail/bin/answer.py?hl=en&answer=25922ok
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3.2Use rules to manage emailsClick the drop-down menu next to Reply, then select Filter messages like this, then Enter your filter criteriahttp://support.google.com/mail/bin/answer.py?hl=en&answer=78127&topic=1669049&ctx=topicok
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3.3Limitations of mailbox size10 GB of free storagehttp://support.google.com/mail/bin/answer.py?hl=en&answer=6558ok
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3.4Limitation of attachments sizeup to 25MBhttp://support.google.com/mail/bin/answer.py?hl=en&answer=8770&topic=1669035&ctx=topicok
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3.5Department / group email accountsMultiple possibilities: make one account for the group and hand out its login info or make a google group account that FWDs emails sent to one address to anyone with access.http://support.google.com/mail/bin/answer.py?hl=en&answer=30973&topic=1669035&ctx=topicok
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3.6Used by Student workers?Give student workers username/password for a group account (option used most often by depts with student workers anyway)ok
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Address Books
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3.7Name completionCompose, then start entering name or email address. Google will bring up a list of possibilitiesok
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3.8Search/find contactsIn Contacts, go to Searchhttp://support.google.com/mail/bin/answer.py?hl=en&answer=14002ok
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3.9GW Address bookOne Directory. You can create groups of contacts.https://support.google.com/mail/bin/answer.py?hl=en&answer=30970Different
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4.0LDAP address bookOne Directory. You can create groups of contacts.https://support.google.com/mail/bin/answer.py?hl=en&answer=30970Different
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4.1students' emails addressesIn Contacts, go to Searchhttp://support.google.com/mail/bin/answer.py?hl=en&answer=14002ok
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4.2by job title, phone number, email addressIn Contacts, go to Searchhttp://support.google.com/mail/bin/answer.py?hl=en&answer=14002ok
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Use/add contacts toClick Gmail at the top-left corner of your Gmail page, then choose Contacts. Click the New Contact http://support.google.com/mail/bin/answer.py?hl=en&answer=8933
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4.3frequent contactIn Contacts, go to Most Contacted (This list is automatically updated)http://support.google.com/mail/bin/answer.py?hl=en&answer=97952ok
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4.4personal contactsIn Contacts, go to New Group, then make a group for personal contacts, then Add To "Personal Contacts" and click Addok
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4.5Create & use groupsIn Contacts, go to New Group. Also stores Google+ circles.http://support.google.com/mail/bin/answer.py?hl=en&answer=30970ok
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4.6Share groups with other GW usersIn Contacts, select group, then click More... Go to Manage Delegation Settings, then share the group with whoever you want.ok
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4.7Create customized address booksOne Directory. You can create groups of contacts.https://support.google.com/mail/bin/answer.py?hl=en&answer=30970
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Customize the GroupWise environment
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4.8Use/Get visual alarms (pop-up windows)In Calendar, go to Edit an event, then Add Reminder, and select pop-up window, time, date, etc.http://support.google.com/calendar/bin/answer.py?hl=en&answer=37242ok
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4.9Turn Notify on/offN/AN/A
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5.0Signature (one/many, auto on/off)Go to Settings, and under the General tab fill in the Signature information - check ON to activate your signature.http://support.google.com/mail/bin/answer.py?hl=en&answer=8395ok
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5.1Setup clean up frequencyN/A - There's so much space in your Google inbox that you don't have to empty your old messages on a regular basis.N/A
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5.2Set default actionsVarious - check out your options available in Settings.ok
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5.3Customize appearanceGo to Settings and click on Themes to select a new theme/appearance. To change the way messages are displayed in your inbox, go to Inbox, then select different options under Display Density.ok
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Calendar
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5.5Create posted appointment (just for you)QUICK EVENT: Go into Calendar. Find the day you want to make an appointment and click on the time it starts, fill in when and where, and then click Create Event. CREATE EVENT: Go into Calendar. Find the day you want to make an appointment and click on the time it starts, then click Edit (or double-click when you selected the time), add details, and click Save.http://support.google.com/calendar/bin/answer.py?hl=en&answer=72143&topic=1672453&ctx=topicok
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5.6Create meeting / Send meeting invitationCreate an Event, go to Edit, click Add Guests (text box), Add guests, and then Save. It will ask "Would you like to send invitations to guests?" and if you want to send invites, click Send.http://support.google.com/calendar/bin/answer.py?hl=en&answer=37161&topic=1672471&ctx=topicok
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5.7Create recurring meetingsCreate an Event, go to Edit, click Add Guests (text box), add guests and edit details as usual, then check the Repeat... checkbox. Select options for repeating the event, click Done, then click Save.http://support.google.com/calendar/bin/answer.py?hl=en&answer=37115ok
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5.8Find contacts in Address bookUnder Contacts, click Directory.different
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5.9Busy searchUnder the list of invitees in your calendar event, click Suggested Times.http://support.google.com/calendar/bin/answer.py?hl=en&answer=1703438ok
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6.0Add attachment to meeting invitationWhile creating an event, click Add Attachment (this allows you to attach Google Docs as well as upload documents from your computer).https://support.google.com/docs/bin/answer.py?hl=en&answer=151563&from=86152&rd=1ok
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6.1Show meeting as (busy, tentative, out of office, all day)For "all day," select the All Day checkbox under the time/date. Busy and Available checkbubbles under Show Me As... (the default is Busy).http://support.google.com/calendar/bin/answer.py?hl=en&answer=37535ok
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Options:
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6.2Priorities (High, Standard, Low)N/AN/A
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6.3Categories (create, delete, color)When creating an event, choose the Event Color.ok
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6.4Classification (Confidential, Top Secret…)N/AN/A
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6.5Reply requestedN/AN/A
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6.6Expiration dateN/AN/A
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6.7Delay deliveryN/A (Although, this has been suggested as a Lab.)N/A
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6.8Status tracking when openedN/AN/A
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6.9Status tracking when acceptedOn the event page, in the guest list, guests who have confirmed Yes have a check mark next to their names.ok
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7.0Status tracking when declinedOn the event page, in the guest list, guests who have confirmed No have a "no" mark next to their names.ok
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7.1Set AlarmsEdit the event, then click Reminders. Choose the type of reminder (pop-up or email) and the time. Add additional reminders as needed.http://support.google.com/calendar/bin/answer.py?hl=en&answer=37242ok
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7.2Rescheduling a meeting you created (Resend)
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7.3Rescheduling a meeting other person created
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7.4Add/delete participants to existing meetingEdit the event. Under Add Guests, enter names and click Add or click the X to delete guests, then click Save to save your changes.http://support.google.com/calendar/bin/answer.py?hl=en&answer=37161ok
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Receive meeting invitation
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7.5Accept/declineWhen you get the email invite, answer where it says Going? (Select Yes, No, or Maybe)ok
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7.6With OptionsWhen you get the email invite, click Options...ok
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7.7DelegateN/A in the form we're familiar with. Work-around: you can invite someone to go for you.N/A
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7.8Reply/reply to allWhen you get the email invite, Reply/Reply All.ok
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7.9Views (1d-year, multi users)ok, but no side/side multi users
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8.0View Notes & tasksUnder My Calendars, go to Tasks (this displays the task list in a sidebar), then Edit Task. http://support.google.com/calendar/bin/answer.py?hl=en&answer=144246Different
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8.1Creating, delegate, delete tasks & notesN/AN/A
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8.2Print calendar (preset/content/font/limitations)Go to More, then Print, then choose options (font sizes, orientation, show declined events, B&W, etc.). This will give you a printable version of your calendar.ok
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8.3Use rules to manage meetings invitationsUse Filters to label calendar meeting invites differently.http://support.google.com/mail/bin/answer.py?hl=en&answer=6579ok
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8.4Department / group accounts
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8.5Used by Student workers?Give student workers username/password for a group account, or use Gmail Delegate (linked to the right).http://support.google.com/mail/bin/answer.py?hl=en&answer=138350ok
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8.6Shared calendarsSharing calendars is easy and there are several different ways to do it - see link.http://support.google.com/calendar/bin/answer.py?hl=en&answer=36598ok
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Other
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8.7Search emails/meetingsUse search bar in either Email (to search emails and chats) or Calendar. Use drop-down menu for advanced search options.Gmail: http://support.google.com/mail/bin/answer.py?hl=en&answer=6593 Calendar: http://support.google.com/calendar/bin/answer.py?hl=en&answer=37176 Advanced: http://support.google.com/mail/bin/answer.py?hl=en&answer=7190ok
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8.8Delete & recover itemGo to Trash, find the message or conversation you're looking for, select its check box, and hit Move to Inbox.http://support.google.com/mail/bin/answer.py?hl=en&answer=78353ok
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8.9Use GroupWise web accessN/AN/A
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9.0Archive / retrieve itemshttp://support.google.com/mail/bin/answer.py?hl=en&ctx=mail&answer=6576Different
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Proxy Access
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9.1give Proxy access to others (read/write)Use Gmail Delegate (see link to the right).http://support.google.com/mail/bin/answer.py?hl=en&answer=138350ok
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9.2view other users' email and/or calendarShare calendars (see link under Calendar).ok
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9.3view many persons' calendarsShare calendars (see link under Calendar).ok, but not side/side
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9.4Remote Acces: Mobile devices (BBerry, IPhones)Follow setup instructions on phone or Gmail HelpGeneral phone instructions: http://support.google.com/mail/bin/answer.py?hl=en&answer=2561758 Android: http://support.google.com/mail/bin/answer.py?hl=en&answer=114408 iPhone/iPad: http://support.google.com/mail/bin/answer.py?hl=en&answer=77702 Blackberry: http://support.google.com/mail/bin/answer.py?hl=en&answer=175692ok
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9.5Remote Acces: Using IMAP or POP configurationGo to Settings, click the Forwarding and POP/IMAP tab, and click Enable POP/IMAP to start configuring.https://support.google.com/mail/bin/static.py?hl=en&ts=1668960&page=ts.csok
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