Officers To Do Chart
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Action ItemWhenVPPrez
Past Prez
Councilor*
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All Year
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Emerging Leader mentoringAll YearXX
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ITAL President's Column (4)All YearX
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Miscellaneous ALA appointments and issuesAll YearX
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Announce Board meetings at least two weeks in advanceAll YearX
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Add to LITA Documentation siteAll YearXXXX
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Write thank you notes to donorsAll YearX
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Summer
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Update text of membership emails (join, renew, drop, reinstate)JuneX
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Appointment of Board liaisons to committeesJulyX
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Executive Director's annual reviewJulyX
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Work with Executive Director on upcoming year's goalsJulyXX
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Appoint the Nominating Committee (to commence work immediately)
JulyX
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Emerging Leaders project submissions processSummerX
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Emerging Leaders selection processSummerX
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ITAL President's Column--September issueMid-AugustX
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Decide which ASAE CEO Symposium ED and VP will attendAugustX
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Fall
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Strategic Plan evaluation with BoardSeptemberX
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Select Annual President's Program speakerNovember (at the latest)X
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Q1 Appointments Committee reportSeptemberX
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VP ALA Orientation -- ChicagoOctoberX
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ASAE meetingUsually October or NovemberX
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ITAL President's column - December issueMid-NovemberX
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LITA ForumNovemberXXX**opt
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LITA President's report for MidwinterDecemberX
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LITA Vice-President's report for MidwinterDecemberX
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LITA Councilor's report for MidwinterDecemberX
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Reports - check-ins with committees, interest groups, and liaisons for MW agenda
DecemberX
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Q2 Appointments Committee reportDecemberX
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Plan Board dinner
Midwinter -- at least 1 week before MW
X
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Board dinnerMidwinter -- Friday PMXXXX
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All-Chairs meetingMidwinter -- Sat AMXXXopt
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Joint Committee/IG meetingMidwinter -- Sat AMXXXopt
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LITA Forum Committee meeting (current year)Midwinter -- Sat AMX
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Division Cohort/Class (luncheon with ALA Pres-Elect/Pres)
Midwinter -- Sat lunch (time varies)
XX
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Board MeetingMidwinter -- Sat PMXXXX
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Divisions/BARC MeetingMidwinter -- Sun PMXX
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LITA Happy HourMidwinter -- Sun PMXXXopt
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LITA Town HallMidwinter -- Mon AMX***XXopt
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Board meetingMidwinter -- Mon PMXXXX
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ITAL President's Column - March issueMid-FebruaryX
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Spring
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Q3 Appointments Committee reportMarchX
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Complete appointments (including representatives/liaisons)March or AprilX
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ITAL President's Column - June issueMid-MayX
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LITA Division annual reportMayX
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Reports - check-ins with committees, interest groups, and liaisons for AC agenda
MayX
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LITA Vice-President's report for AnnualMayX
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LITA Councilor's report for AnnualMayX
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Q4 Appointments Committee reportJuneX
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Committee Commitments Survey for AppointmentsJuneX
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Document loose ends and hand off to next year's officeholderMay or JuneXXX
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Annual
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Plan Board dinner
Annual-- at least 1 week before AC
X
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LITA Open HouseAnnual -- Friday PMXXXopt
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Board dinnerAnnual -- Friday PMXXXX
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All-Chairs meetingAnnual -- Sat AMXXXopt
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Joint Committee/IG meetingAnnual -- Sat AMXXXopt
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LITA Forum Committee meeting (current year)Annual -- Sat AMX
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Division Cohort/Class (luncheon with ALA Pres-Elect/Pres)Annual -- Sat lunch (time varies)XX
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Board meetingAnnual -- Sat PMXXXX
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LITA Happy HourAnnual -- Sun PMXXXopt
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Board meetingAnnual -- Mon PMXXXX
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Recognition of outgoing Board membersAnnual -- Mon PM Board meetingX
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Presentation of gavel to incoming PresidentAnnual -- Mon PM Board meetingX
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Annual Closing Session with introduction of new division presidentsAnnual -- Tue AMXopt****opt****opt****
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Inaugural Brunch (sit at LITA table)Annual -- Tue lunchXoptoptopt
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* See "Annual Timeline Councilor" worksheet for specific ALA Council related activities
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** Past President is the Board liaison to the Forum Planning Committee and handles the Forum 101 Orientation
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*** VP is responsible for the agenda and facilitation of the MW Town Hall
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**** LITA officers who do attend sit together to cheer our new President
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