Chipmunkoree-Beaveree-Cuboree Communications Plan.xlsx

	A	B	C	D
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2	When	What	How	Who
3	Pre-event	Safety Briefing Notes	Website and email	Event staff
4		Safety Briefing Notes	Website and email	Section Leads
5		Checklists	Website and email	Section Leads
6		Event cancellation	Website and email	From Safety-co-ords to section leads and event staff
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9	During event	Emergencies - injuries, lost youth, evacuation, etc - to activate emergency plans/actions	radios, personal cell phones (need phone list)	event staff intiated, safety co-ordinator to direct
10		Section/parent communcation	phone	section scouters responsible for the communication plan of their sections - notifying home contacts when needed.
11		Escort team coordination?	radios	event staff
12		Preventative comms - moving materials (water, equipment, etc), other non-emergency, but necessary comms	radios, personal cell phones (need phone list)	event staff
13	Crisis communications:	Emergencies - external support calls - 911 - fire, police, ambulance	phone - and on-the-ground coordination	Safety Co-ord or event lead
14		Scouts Canada incident reporting	phone/email/app	Safety Co-ord or event lead
15		Section/parent communcation	phone	section scouters responsible for the communication plan of their sections - notifying home contacts when needed.
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17	Radios and megaphones	**** reserve from QM/Stores via email
18		****collect from QM/Stores on event date
19		****to check radios
20		**** distribute radios - assign channel 5		Radios to Safety co-ords, event leads, games co-ordinators, and DFAs.
21				megaphones to games co-ordinators
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