TGS_V Brazil_2016 Buget_3days+Reception.xlsx
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The Global Summit V - MATERIAL & EQUIPMENT LIST (in USD)
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To DO: Confirm Projected to Actual
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Assumptions
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Three Full Days, Reception, Weekend Events
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200 Registrants assumed
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5 Donor $ Partners assumed
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8 major Voices assumed
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3 additional breakout rooms for 30-50
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Plenary 1 Space for 200
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2 Beverage breaks per day
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3 (total) Breakfasts
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3 (total) Lunches
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50 additional guests evening reception
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IN-KIND MATERIAL NEEDS/ EXPENSES
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OPERATIONS & GREENINGConsiderationsUnit / ValueQtyDay 1Day 2Day 3 ProjectedActualDifferenceDonor/ PARTNER
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Simultaneus translation/ interpretation - equipmentdiscounted 60% $ 10.00 100 $ 1,000
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Simultaneus translation/ interpretationPartial In-kind $ 400.00 6 $ 2,400
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Venue - Facility RentalBrasil $ 1,000.00 3 $ 1,500
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Venue - Management per hourTBD??50 50 50 $ 150
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Venue - Room ResetReset chair/table??75 75 75 $ 225
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Live StreamIn-kind partner discounted?1???
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A.V. - Equipment RentalPlenary ?
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A.V. - Equipment RentalBreakouts?
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A.V. - TechniciansPlenary ?
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Electrical DropsPlenary /Breakout?
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Badge Printing & LanyardsRecycled with printed label & elastic lanyard? $ 100
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Registration SuppliesInterac Payment machine, badge organizer, cash box, receipt book, pens, etc?300 not apply $ 300
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Signage Design (Information, Greening and Room Programs)Info/Sponsor/Grn Program signs?0 not apply $ -
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Signage Production and DeliveryInfo / Sponsor / Program signs?600 not apply $ 600
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Welcome Banners Production, Delivery and InstallationNot recommended?0 not apply $ -
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Additional Unknown Costs (5%) $ 2,875.00 5%not applynot apply $ 144
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OPERATIONS SUBTOTAL $ 3,019 $ - $ -
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PERSONNEL (EW) - PRE-EVENT AND ONSITEUnit/ MonthlyQtyDay 1 onsite hoursDay 2 onsite hoursDay 3 onsite hours ProjectedActualDifference
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Planning, Program Development & Follow Up1 Staff travel stipend $ 2,000.00 9 $ 18,000
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PERSONNEL (Contractor) - PRE-EVENT AND ONSITEUnit/ Hourly PayPre, Event & Post hoursDay 1 onsite hoursDay 2 onsite hoursDay 3 onsite hours ProjectedActualDifference
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Volunteer CoordinatorTGS to recruit $ - 00 0 $ - $ -
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Local Volunteer RecruiterTGS to recruit $ - 00 0 $ - $ -
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Greening Engineer Pre-event $ 10.00 449 9 9 $ 440 $ -
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Local Personnel - OtherOn-site Summit $ 10.00 1224 24 $ 864
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PERSONNEL - PRE-EVENT AND ONSITE $ 19,304 $ - $ -
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CATERINGUnitQtyDay 1Day 2Day 3 ProjectedActualDifference
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Breakfast Food/Delivery @ $3ppincludes serviceware, delivery $ 3.00 200600 600 120,000 $ 1,200
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Break Foods/Delivery @$6ppcoffee/tea/ snacks break $ 5.00 2001,000 1,000 200,000 $ 2,000
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Inspiration Reception Food @$8pp includes serviceware, delivery $ 10.00 2502,500 0 0 $ 2,500
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Table Décor - Green Arrangements? $ 3.00 35350 not applynot apply $ 350
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Entertainmentvolunteer @ cost $ 2,000.00 10 not applynot apply $ 2,000
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Additional Unknown Costs (5%) $ 8,050.00 5.0%not applynot apply $ 403
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CATERING SUBTOTAL $ 8,453 $ - $ -
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PROGRAMMING UnitQtyDay 1Day 2Day 3 ProjectedActualDifference
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Programming Procurement (Tier 1 Voices costs)*expenses only $ 500.00 3not applynot applynot apply $ 1,500
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Programming Procurement (Cost of Voices Admission for food/beverage) $ 50.00 50not applynot applynot apply $ 2,500
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Summit Program Guide Layout and DesignLuisa to volunteer?200not applynot applynot apply $ -
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Summit Program Printingat cost/ TRADE $ 1.00 250not applynot applynot apply $ 250 -
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Additional Unknown Costs (5%)5%not applynot applynot apply $ -
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PROGRAM SUBTOTAL $ 4,250 $ - $ -
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MARKETING, SALES & ACQUISITIONSUnitQtyDay 1Day 2 ProjectedActualDifference
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Marketing Collateral DesignVolunteer / In-kindnot applynot apply $ -
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Marketing Collateral Print. not applynot apply $ 350 350
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Website Dedicated Hosting $ 45.00 18 $ 810
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Web Content Management per MonthMelanie $ - 3not applynot apply $ -
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Web Design Melanie & inkind $ - 1not applynot apply $ -
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Online Registration Setup $ 150.00 1not applynot apply $ 150
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Registration Transaction Feespassing on to buyer $ 5.50 0not applynot apply $ -
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Registration Credit Card Fees $ 21,710.00 0.280%not applynot apply $ 61
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Costs of Donor Rights and Benefits $ - 10%not applynot apply $ -
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Team Revenue Stipends $ - 20%not applynot apply $ -
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Additional Unknown Costs (5%) $ 1,370.79 5%not applynot apply $ 69
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MARKETING, SALES & ACQUISITIONS $ 1,439 $ 350 $ -
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EXPENSE SUBTOTAL $ 36,465
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INCOME /
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REGISTRANTSUnitQtyQty on 2nd day ProjectedActualDifference
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Summit Level 1 $ 244.00 50 $ 12,200
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Summit Level 2 (Hub/ Eco/ B-Corp) $ 144.00 50 $ 7,200
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Summit Student $ 77.00 30 $ 2,310
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Full Scholarship50
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Summit Level 3 (reception)
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REGISTRANT INCOME $ 21,710
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SUPPORTING PARTNERS UnitQtyQty on 2nd day ProjectedActualDifference
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Sponsor 1 (Lion Heart) $ 30,000.00 1 $ 30,000 0
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Sponsor 2 (Tree Frog) $ 20,000.00 1 $ 20,000 0
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Sponsor 3 (Hummingbird) $ 10,000.00 1 $ 10,000 0
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Sponsor 4 (Honey Bee) $ 5,000.00 1 $ 5,000 0
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Sponsor 5 (Greening) $ 1,500.00 1 $ 1,500 0
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SPONSOR INCOME $ 66,500 0
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CLIENT UNDERWRITINGUnitQtyQty on 2nd day ProjectedActualDifference
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CLIENT UNDERWRITING INCOME * Donor funds
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INCOME SUBTOTAL $ 88,210 ActualDifference
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NET INCOME <OR LOSS> & INCOME SHARE $ 51,745
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