NOTE: Submission and Peer-reviewing workflow below.

NOTE2: If you haven't filled in the excel sheet with your personal information, start by doing so.

https://docs.google.com/spreadsheets/d/1YUC7jqZpQ0aAnRM8SijygYb7l0NAu9OIT8xqAD9d2oU/edit?usp=sharing

The Google Drive (see below):

https://drive.google.com/drive/folders/0B_aYARR0kzmSWFkyZjRrQmZLZGs?usp=sharing

There exists 3 sheets in this document. The 'README' that you are currently reading which explains how the system works. The 'Submitted' sheet shows what content has been submitted for review. The 'Formatting' sheet shows what is ready to be formatted for publication.

The 'Submission' works with some automatics. When you fill in the file, the color of the row will change automatically giving the status for this submission (from 'being reviewed' to 'ready for formatting and publication'. The colors will be explained below.

When an article is ready (meaning it has been peer-reviewed, accepted and corrected, and finally translated), it is automatically added to the Formatting sheet when "Status_Round2" is set to "READY".

Then someone can get the document ready on the corresponding platform (Blog, Instagram or Facebook). This only applies of course to the content we are producing. You still need to check the sources when you publish somewhere but it doesn't need peer-reviewing.

Nobody has done anything with this submission nor has taken the lead for the submission.

Someone is reviewing the document. His (if only one reviewer) is reading the file and making some comments within the document and a general comments in the 'Submitted' sheet.

The document seems suitable for publication but some synthax or English corrections might be needed, as some concepts should be introduced or the author could give some persperctives to his article.

The document has been peer-reviewed and the reviewer estimated some concepts were not well explained, the author made big shortcuts or some informations are totally wrong.

Need proof-reading

The article didn't need review because exclusively based on a peer-reviewed article/study (ex: a summary article of your own peer-reviewd and published article) but the blog post would need spell checking.

Waiting translation

The document is ready for translation after 1 or 2 rounds of peer-reviewing. This colour indicates someone can take the lead on the translation. The language it will be translated to are selected in the respective column.

Someone is currently translating the document (name in Translator)

Translation waiting for review

The translation is ready but needs to be checked by someone else.

Translation being reviewed

Someone is checking the translation and will set the selector to 'READY' when done.

The document has been peer-reviewed and translated. It will appear on the 'Formatting' page for someone to take the lead for formatting and publication.

SUBMISSION WORKFLOW

1) You have one post ready (blog, instagram, facebook) containing texts, sources, +- medias (pictures, videos...), then you can submit it. If possible, focus on blog posts even if it takes more time to prepare. We can cut them in several IG or Facebook posts. It takes more time at first, but we save time on the long run.

2) Create a folder inside the folder "Submitted article" on the GG Drive specifically for your submission (Your name - Title)

3) Submit your document by filling the first 8 columns (Keywords to GG drive location of your folder) on the Submitted sheet.

Working on a fix:If you need to change Keyword1, wait a second before to pick Keyword2. Keyword2 depends on K1 and the list needs to refresh.

4) Wait for some news or check regularly the status.

PEER-REVIEWING WORKFLOW

1) First filter by keywords (the list will be extended if needed) and find something that correspond to your expertise. If you are an undergraduate, ask a graduate or post-graduate to help you.

2) Second check the status of a document. If it is white, you can take the lead on this document if the topic interest you. If any other colours, check the status, it might need a translation on which you could contribute.

3) If you take the job, work inside this folder if you are reviewing or move the folder to the folder "Art. for Translation" if you will translate the document. The link should update automatically.

4) Do the job corresponding to the task and change the selector to the one corresponding to the next step when done.

5) Wait for the next step and follow regularly what has been done.

6) If one article is READY, you can find the number corresponding to its row in the 'Formatting' sheets, together with the name of the publisher and when the article has been scheduled for publication.

If a cell contains a formula, please do not change it!!!