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PositionApproximate
time commitment		Brief description of primary duties
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Officers (generally elected)President20-30 hours/month• Oversees & coordinates the board, prepares agendas & presides at board & general meetings
• Serves as the official contact for & representative of the PTSA
• Serves as ex-officio member of all committees (except the nominating committee)
• Meets regularly with principal
• Generally 20 hours/month, but can be more at the start of the year and for specific events
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Executive VP10-12 hours/month• Acts as primary aide to the president
• Performs presidential duties in president's absence
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VP Membership2–3 hours/month • Responsible for PTA membership drive
• Updates PTA membership list (on TOTEM, an electronic management system) • Extra 2 hours at each of 3–4 school events early in the year
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Treasurer4-6 hours/month• Maintains permanent records to track funds & financial transactions
• Prepares annual budget for adoption by the association
• Pays bills as authorized by the board or association
• Prepares reports for board & association meetings, and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance, or federal and state governments are completed and submitted by the due dates
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Secretary3-4 hours/month• Takes minutes at board & association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions
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Historian3 hours/month • Collects volunteer hours for PTSA meetings and events • Attending monthly meeting. More time if tracking hours
• Works with the Volunteer Coordinator and President • Completes and submits a volunteer hours report to 2nd District PTA in the spring
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Parliamentarian (appointed)2-3 hours/monthChairs Bylaws committee to review our PTSA Bylaws each year and revise bylaws every 3-4 years; ensures election rules are followed at general meetings; create nominations committee and help the members as needed
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AppointeesFundraising Chair (Jag Fund Chair)2–3 hours/monthOur big push is the Jaguar Fund, which is a direct ask in the fall, typically launched just after Labor Day through New Year's Eve. This is primarily about putting together a mailing in late August and creating messaging (flyers) about the Jag Fund to go out via the communications team (weekly newsletter, Google group, and Facebook). Past efforts have included talking to teachers about how they use their stipends/funds/grants and creating communications around that as well. We have previously also launched Giving Tuesday drives when needed. Extra hours: 15–20 hours in early through late August planning and coordinating the Jag Fund for the year (typically launches after Labor Day and ends at calendar year end), and 2 hours at each of 3 school events early in the Fall.
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Hospitality Chair2-3 hours/month Coordinate a committee of volunteers to coordinate, organize, set up, and clean-up food and drinks for PTSA events (monthly staff breakfast, 5 general meetings, 2–3 garden days)
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Principal3-4 hours/monthPrincipal is on our Board; meets regularly with President and Board each month
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Teacher Liaison2-3 hours/monthTeacher Liaison is a current teacher at APG. Gathers and synthesizes teacher opinions and voices for PTSA consideration. Presents at Board and General meetings, as needed.
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Volunteer Coordinator4-5 hours/month, varies by events plannedSets up volunteer requests on signup.com (https://signup.com/group/957577330032), sends reminders to Google Group, sends volunteer names to PTSA Enews for weekly gratitude segment. Can vary to be more some months, and less other months.
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Gear Chair (Co-chairs)3-4 hours/monthManages all the APG PTSA gear sales, orders items, and works with vendors. Attends 4 events a year for gear sales. Also supports 8G sweatshirt gift order. Typically a role filled by two co-chairs.
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Financial Riviewer/ Auditor5-7 hours, twice a year • Revies (Audits) the books and financial records (one-time task)
• Presents written reports on audits to the board & PTSA for adoption (extra 4 hours for presenting at two general or board meetings over the year)
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Passive Giving Coordinator4-5 hours/monthManage fundraising with community partners like Chalos, Mixto, Proposition Chicken, Shake Shack, Chipotle, Celia's, Gus's, and Sports Basement, etc. Contact businesses in the community, schedule dates for on-site fundraisers, and collect our checks afterwards.
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Parent-Teacher Liaison• Grants: 10–12 hours/year • Supplies: 1–2 hours/month • Staff meetings: 2 hours/month• Manage annual teacher grants – update existing grant application, distribute to teachers and serve as primary contact, read and approve/decline applications with the board, communicate decisions to teachers and coordinate fulfillment.
• Check in with teachers on equipment/supply needs, refer requests to school/secretaries when approriate, restock pantry in teacher's lounge as needed (via Amazon subscriptions).
• Coordinate volunteers to set up and clean up monthly staff meetings (usually first Wednesdays).
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Student-Parent Council Liaison2-3 hours/monthHelp bring a student voice to our PTSA by checking in with APG Student Government and Beacon each month. Begins in the late Fall semester after student council reps have been chosen
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Garden Chair3-4 hours/monthAssists the garden teacher with gardening (especially front gardens), garden purchases, programming, volunteer needs, and Sunday workdays (2–4 per year).
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School Tour and Open House Coordinator2-5 hours/monthSet up and run weekly tours October through January and feeder school tours in March/April – Coordinate and run tours with principal, AVID students, and parent volunteers. The AVID teacher (Tanaya Adcock) helps coordinate the students, and the Volunteer Coordinator helps set up signups for parent volunteers. Work with APG Principals and Board to plan the Spring Open House event. May spend more hours during tours in the Fall semester; Spring semester timing is 8-10 hours/month, but varies for planning and co-hostingOpen House
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Grade level Event Leads: 6th, 7th, 8th grade 2-3 hours/monthPlan a couple of community-building, social events during the year; support other events, such as the 6th grade orientation; attend one board meeting each month; attend 5 general meetings in the year; and, work with other grade-level event leads.
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Communications: Social Media/Calendar/Website Manager14-18 hours/monthPost to PTSA IG and Facebook page and Google Groups listserv, set up IG and FB reels, posts, stories, events; and respond to questions/comments. Posts on and keeps the PTSA website updated at least 2x/week. Updates PTSA calendar at least 1x/week.
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Communications: Flyers4-6 hours/monthDesigns and prints fliers for bulletin boards and to post throughout the school when needed; also supplies those graphics to social media person for posting when needed.
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Communications Chair, Enews15-20 hours/monthCollect items for weekly PTSA e-newsletter: events, fundraising calls, volunteer needs, volunteer thanks. Attend all board and general meetings. Attend other meetings, as needed.
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African American Parent Council Lead2-4 hours/monthSupport BSU Club and Principal with AAPAC tasks throughout the year
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Asian/ELAC/ We-Chat Parent Lead2-4 hours/monthSupport Principal and PTSA with ELAC tasks and lead communications with Asian-language speaking aprents on WeChat
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VolunteersHospitality Committee2-3 hours/monthHelp with monthly Breakfasts, hospitality needs when available.
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